Contract Administrator

Job Summary:Essel Environmental is on the lookout for a dedicated and detail-oriented Contract Administrator to enhance our contracting operations. In this dynamic role, you will oversee contractor-related documentation, guarantee compliance with contract stipulations, and foster effective communication between contractors and project teams. Your exceptional organizational skills and meticulous attention to detail will play a crucial role in streamlining contractor management processes.Key Responsibilities:Administer contractor agreements through preparation, review, and execution phases.Ensure the collection and maintenance of all necessary documentation in alignment with company policies.Coordinate and facilitate contractor onboarding and training sessions.Maintain precise records regarding contractor performance and adherence to contract terms.Act as a liaison between contractors and project management teams, ensuring clear communication.Support invoicing and payment processing for contractor services.Monitor contract completion and proactively identify potential issues or delays.Contribute to the development and implementation of contractor management policies and procedures.

Join a reputable and established commercial general contractor recognized for its commitment to excellence, safety, and integrity. We are currently in search of a Bid & Contract Coordinator to play a crucial role in our bid management and contract administration efforts. This essential position ensures that our projects initiate smoothly and comply with all necessary standards. This is a fully onsite role, vital for the meticulous preparation, submission, and documentation of bids, as well as the management of contract execution between subcontractors and owners.Position ObjectiveThe Bid & Contract Coordinator will take charge of bid preparation, manage estimating documentation, coordinate contracts with subcontractors and owners, and oversee compliance materials. This role is integral in ensuring that all deadlines are met, documentation is precise, and project startups are conducted efficiently—thereby safeguarding the company’s esteemed reputation from project inception to contract conclusion.Key ResponsibilitiesBid Management and Support Proactively monitor public bidding portals and networks for new opportunities. Maintain an RFQ tracking system and oversee estimating folders. Download, organize, and manage bid documents via platforms such as SmartBid, BuildingConnected, and PlanetBids. Prepare, notarize, and submit bid documents both electronically and in person. Coordinate bid bonds, builder’s risk insurance, and required bid securities. Organize and distribute subcontractor proposals, Invitations to Bid (ITBs), and addenda. Update and maintain subcontractor/vendor databases with current trade-specific information. Attend internal bid review meetings and keep comprehensive meeting records. Track and manage bid calendars to ensure all submission deadlines are met.Subcontract and Owner Contract Administration Draft, issue, and manage subcontract agreements with necessary exhibits and attachments. Track negotiations, scope changes, and amendments from subcontractors. Gather and verify compliance materials (insurance certificates, licenses, bonds, safety plans). Receive Notice to Award (NTA) and initiate owner contract administration processes. Prepare owner contracts for executive review and signature. Coordinate the issuance of performance/payment bonds, builder’s risk insurance, and related certificates. Prepare and manage AIA documents for private sector projects. Maintain detailed contract files and logs to ensure audit readiness and project efficiency.Compliance and Documentation Manage Good Faith Effort outreach documentation. Ensure timely completion of owner contract requirements (DVBE documents, safety plans, etc.).

Position Title: Administrative Assistant Duration: 3-6 months Location: Concord, NH 03301Key Responsibilities:The Administrative Assistant will oversee daily administrative tasks, ensuring smooth operations within the Philanthropy department. The ideal candidate should possess strong computer skills, including proficiency in Microsoft Excel, PowerPoint, and Word, as well as experience with databases. A professional demeanor, positive energy, and excellent communication skills are essential for interacting with diverse stakeholders. This is a full-time position from 8 AM to 4:30 PM, with the requirement to attend two evening events. Familiarity with Blackbaud fundraising software is preferred but not mandatory. Candidates should have previous experience as an Administrative Assistant, ideally in a senior support role for executive leadership.

Are you driven by a passion for outstanding customer service? Do you aspire to develop your career in a dynamic industry with a leading global organization? Discover why countless team members at Rentokil Terminix enthusiastically recommend us to their friends!As the largest pest control company worldwide, and the third largest in North America, Rentokil Terminix combines the benefits of a large corporation with a close-knit family environment. We prioritize mentorship and internal promotions, fostering an engaging workplace culture.In this role, you will provide exceptional support to both our commercial and residential customers, ensuring their needs are met through World Class service. Collaborating directly with Branch Managers, Technicians, and the Support Services team, your focus will be on customer satisfaction across all interactions.Your responsibilities will include setting up new contracts and jobs, offering client portal support, distributing invoices with necessary documentation, and addressing any inquiries related to invoicing or account changes. It is crucial that you possess outstanding customer service skills, can work independently, troubleshoot effectively, and nurture positive relationships.Location: Concord, ONDuration: 18 monthsData entry of new contracts, job sales, and product sales into our CRM software.Upload and file copies of contracts for new customers.Maintain customer accounts, including contact updates and billing changes.Handle daily and consolidated month-end invoicing.Process and apply credit memos as necessary.Ensure accuracy in the invoicing process, verifying all relevant data.Upload invoices into customer third-party portals as required.Adhere to month-end procedures and deadlines.Create Excel reports for customers with special requests.Process credit card transactions as needed.Create device maps as necessary.Compile and review sales sheets for service completion and accuracy.Assist in resolving customer disputes with the accounts receivable team.Monitor weekly uncommitted/state of service reports with Branch Managers to ensure route and invoicing completion.Support Sales Representatives and the Operations team by retrieving customer information in the CRM.Track business and technician licenses for expiration and renewal.Assemble logbooks (information binders) for customers as needed.Perform additional responsibilities as assigned.

Job Title: Administrative AssistantDuration: 3-6 monthsLocation: Concord, NH 03301Key Responsibilities:- Oversee all bookkeeping tasks including processing and coding invoices.- Prepare essential documents for the corporate office.- Manage vendor maintenance requests for onboarding new vendors.- Handle petty cash and expense report processing.- Maintain comprehensive records of expenses and refunds for our facility.- Assist with marketing efforts, including giving tours of apartments to qualified residents.- Promote our facility within the community through events and advertising.- Create informative brochures and packets to enhance the visibility of our independent living community.Administrative Support:This role requires a seasoned Administrative Assistant to provide high-level support to the Vice President of Philanthropy. Previous experience in a similar position is essential.

Join UniteK Learning as a Financial Aid Administrator in the dynamic field of higher education. In this pivotal role, you will be responsible for assisting students in navigating the financial aid process, ensuring they have access to the resources necessary to support their educational goals. You will work closely with prospective and current students, providing expert guidance on financial aid options, eligibility, and application procedures. Your contributions will directly impact students’ ability to achieve their academic aspirations.

Join our dynamic team at Unitek Learning as the Program Director for the Vocational Nursing Program. In this pivotal role, you will oversee the comprehensive management and development of the nursing program, ensuring excellence in education and clinical training.Key Responsibilities:Lead the planning, development, management, and evaluation of all program aspects.Prepare and submit necessary documentation for state and Vocational Nursing Board requirements, including reports, proposals, and self-studies.Identify and secure external resources to enhance the nursing program.Establish and implement program policies and procedures.Organize committees and serve actively to foster collaboration.Manage the admissions process and orientation for new students.Act as a critical liaison between the community and the college.Develop and sustain educational partnerships with clinical sites.Conduct thorough evaluations of clinical sites to verify they meet educational standards and safety requirements.Compile evaluation feedback from students, clinical representatives, and faculty, providing comprehensive reports to the Chief Executive Officer and Advisory Committee.Ensure all clinical contracts are current and maintained.Engage in nursing faculty recruitment, hiring, and orientation processes.Facilitate regular nursing faculty meetings, maintaining accurate records.Assign faculty to courses and clinical sites, monitoring instructional quality.Support potential students with advising and planning.Ensure students are properly oriented to nursing skills labs and clinical environments.Participate in the recruitment and admission planning for qualified nursing students.Verify that all students meet graduation and licensing exam requirements.Contribute to the Nursing Advisory Committee meetings and professional development activities.Stay updated on state regulations related to Vocational Nursing practices.

Join the Team at Rooter Hero Plumbing & Air as a Permit Coordinator!Location: Concord, CASchedule: Full-TimePay Rate: $25.00/hourEmployment Type: PermanentPosition OverviewRooter Hero Plumbing & Air is on the lookout for a meticulous and proactive Permit Coordinator to become a vital part of our Concord team. In this pivotal role, you will serve as the primary connection between our field operations and local municipal offices, ensuring that all projects are adequately permitted and poised for successful execution.This position is perfect for individuals who thrive in navigating administrative processes, tackling logistical challenges, and ensuring precision in a dynamic environment. You will play a crucial role in keeping projects on schedule while actively contributing to our expanding and stable organization.Key ResponsibilitiesOversee the entire lifecycle of permit applications from submission to approval.Collaborate with city building departments and municipal offices.Ensure installation teams are equipped with all necessary permits and documentation.Maintain precise digital records of all permits and filings.Develop a thorough understanding of local Bay Area permitting requirements to minimize turnaround time.Establish and nurture strong relationships with municipal clerks and permit office personnel.Assist in scheduling and project tracking utilizing internal tools.Conduct occasional field errands to local offices as needed.QualificationsEssential Qualifications:Minimum of 2 years of experience in customer service or high-volume administrative roles.Exceptional written and verbal communication skills.Professional communication capabilities with city officials and internal teams.Familiarity with permitting processes in the Bay Area.Valid driver’s license with an impeccable driving record.Willingness to undergo a background check.Strong reliability and meticulous attention to detail.Preferred Qualifications:Experience using ServiceTitan.Practical experience in obtaining residential building permits.Knowledge of city encroachment permits.BenefitsOpportunities for internal promotions and career advancement.A stable, full-time position with a growing company.A supportive and collaborative work environment.Exposure to project coordination and operational workflows.