Project Administrator - Administrative Assistant

Role overview Milhouse Engineering & Construction, Inc. is looking for a Project Administrator - Administrative Assistant in Chicago, Illinois. This role supports project managers and teams by managing essential administrative work that keeps projects moving forward. What you will do Schedule meetings for project teams and stakeholders Organize and maintain project documentation Assist with preparing reports and project updates Help keep communication clear and tasks on track What helps you succeed Strong organizational skills Attention to detail Ability to manage multiple priorities Clear communication, both written and verbal

Canon Design is hiring a Project Administrator to join its Chicago, IL office. This role centers on in-office administrative support for project teams, with some travel for client meetings and on-site visits when needed. Key responsibilities Coordinate communication across internal and external team members, gathering project updates, deliverables, and preparing weekly status summaries for email distribution. Schedule and organize client meetings as required. Assist with preparing project progress reports and drafting memos or presentations for project teams. Support proposal and contract processes, including helping with fee development during proposal stages. Document and transcribe meeting notes, and maintain organized project files following firm standards. Manage accounts payable by reviewing consultant statements, responding to inquiries, and working with accounting to resolve payment issues. Assist Practice and Operations leaders in evaluating project and program performance. Support Project Managers by reviewing and approving consultant invoices, and preparing approvals for scope changes and payment processing for completed services. Monitor project processes such as agreements, quality plans, and legal requirements, providing research or feedback as needed. Facilitate labor transfers and manage project expense distribution for billing. Oversee team workload and coordination. Create and manage complex spreadsheets and databases using Excel and Access. Assist with project staffing data in Deltek Vision Project/Resource Planning. Maintain financial records related to project status. May provide support for marketing tasks, such as preparing proposal presentations, when requested. Travel as needed. Work environment This position is based in the Chicago office and involves regular in-person collaboration with project teams. Occasional travel to client sites or meetings may be required.

Senior Lifestyle seeks an Administrative Assistant in Chicago to help manage daily operations and keep the organization on track. This position plays a key role in supporting both the team and the residents. Main responsibilities Handle a variety of administrative tasks to keep office functions running smoothly Assist the team in creating a positive experience for residents Support the company’s mission of delivering strong senior living services Who will succeed Individuals who pay close attention to detail Organized team members who enjoy collaboration People motivated to make a difference in a senior living community

Join usm2 as a Project Administrator in Chicago, where you will play a pivotal role in supporting project management activities. This contract position is ideal for a detail-oriented professional with a passion for driving projects to success.

The Volunteer Administrative Assistant II plays a crucial role in supporting the leadership team of the Aparecio Foundation by providing essential administrative assistance. This position involves executing various administrative tasks, coordinating schedules, following up on ongoing projects, managing accounts, and ensuring seamless communication among the Executive team and the Foundation staff.Key Responsibilities:Utilize software applications such as Word, Excel, Outlook, and Access to assist the executive team with administrative tasks.Manage and coordinate calendar activities for the Foundation’s Executive team.Complete administrative tasks or projects as assigned by the Executive team.Facilitate communication with external parties when necessary.Organize and maintain information files and email accounts for Executive team members.Schedule meetings and coordinate appointments between Executives and Clients.Maintain regular communication regarding the progress of assigned tasks to the Executive team.

Join our dynamic team as an Administrative Assistant at Senior Lifestyle in Chicago. In this pivotal role, you will provide essential administrative support to ensure our operations run smoothly. You will be responsible for managing schedules, organizing meetings, and assisting with various tasks to enhance our team's productivity.

Role Overview Barnes & Noble is hiring a Legal Administrative Assistant in Chicago. This position supports the legal department with daily operations and helps maintain compliance with regulatory requirements. What You Will Do Manage and organize legal documents Coordinate meetings and schedules for the legal team Assist with legal research tasks as needed What Matters Here Strong attention to detail Ability to handle confidential information with care Reliable organizational skills

The Volunteer Administrative Assistant plays a crucial role in supporting the leadership team at The Aparecio Foundation. This position involves providing essential administrative support, including managing schedules, following up on projects, handling accounts, and ensuring effective communication within the Executive team and the Foundation staff.Key Responsibilities:Utilize various software tools such as Word, Excel, Outlook, and Access to assist the executive team with administrative tasks.Coordinate and manage the calendar activities for the Foundation’s Executive team.Complete tasks or projects assigned by the Executive team in a timely manner.Facilitate communication with external individuals when necessary.Organize and maintain information files and email accounts for Executive team members.Schedule meetings and coordinate appointments between Executives and Clients.Provide updates and maintain communication regarding the progress of assigned tasks to the Executive team.

ABOUT USHolder Construction stands as a premier leader in the construction sector, consistently recognized among the top firms in ENR’s Top 400 Contractors list. We are committed to fostering a performance-driven environment that rewards excellence and invests in our workforce. Our structured career development program equips employees to advance rapidly into expanded roles based on their achievements. We offer an attractive compensation and benefits package that includes:Annual bonus programPaid time offComprehensive health, dental, vision, and life insurance401(k) retirement planShift differential pay for night and swing shifts in select rolesAbout the RoleWe are seeking a dedicated Administrative/Accounting Professional to join our Project Management team for our Chicago, IL project. This position is full-time and requires in-person attendance.Key ResponsibilitiesCollaborate with the project team to manage daily administrative tasks for the project, including ordering and maintaining office supplies, processing expense reports, payroll, and managing correspondence.

One Medical seeks a Float Phlebotomist and Administrative Assistant to join the team in Chicago, IL. This role involves supporting multiple clinic locations by performing blood draws and handling essential administrative responsibilities. The position helps ensure that patient care and daily operations run smoothly across sites. Main responsibilities Travel to various One Medical clinics throughout Chicago to provide phlebotomy services Carry out routine blood collection procedures Keep patient records accurate and current Assist with administrative tasks that support clinic operations Work alongside healthcare professionals to maintain a high standard of service Contribute to a welcoming atmosphere for patients What helps in this role Willingness to travel between different clinic sites in the Chicago area Experience with both phlebotomy and administrative duties Attention to detail, particularly in managing patient information Ability to collaborate with healthcare staff from various backgrounds

About Baird & Warner Baird & Warner has built a reputation for a supportive workplace and a collaborative spirit. Recognized by the Chicago Tribune as a Top Workplace for ten years running, the company values both teamwork and individual initiative. The mission centers on delivering smooth real estate experiences for buyers and sellers throughout the Chicago area. Role Overview: Part-Time Administrative Assistant This part-time, on-site position is based in the Lincoln Square office in Chicago. The Administrative Assistant serves as the first point of contact for clients and visitors, helping keep daily operations on track. The schedule covers Saturdays and Sundays from 10 AM to 5 PM. Success in this role comes from strong attention to detail, excellent customer service, and clear communication. Real estate experience is helpful but not required. Enthusiasm and a dependable work ethic matter most. What You Will Do Welcome clients and visitors at the front desk and answer incoming calls, directing questions to the right team members. Monitor and respond to the front desk email inbox, supporting both internal staff and external clients. Coordinate meeting schedules and prepare conference rooms for use. Create and manage MLS listings, making sure agent compliance documentation is accurate and complete. Handle mail and packages, ensuring prompt processing of deliveries and outgoing items. Open and close the office securely during assigned shifts, following established procedures. Assist with administrative tasks such as ordering and restocking office supplies. Prepare photos for agents for MLS listings and marketing materials. Work with the Marketing team on signage orders, billing, and data collection projects. Schedule and Location Part-time, on-site position Lincoln Square office, Chicago, Illinois Saturday and Sunday, 10 AM to 5 PM

Join usm2 as a SAGE Administrator! We are seeking an experienced individual to manage and optimize our SAGE systems. The ideal candidate will have a strong background in system administration and be ready to tackle challenges in a fast-paced environment.

Join Prosidian Consulting as an Administrative Support Professional, where you will play a vital role in ensuring the smooth operation of our Chicago office. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks effectively. You will be responsible for providing administrative support to our teams, facilitating communication, and ensuring that our office runs efficiently.

Join Arete Technologies Inc. as an iSeries (AS400) Administrator and play a pivotal role in managing and maintaining our AS400 systems. You will ensure optimal performance, reliability, and security of our infrastructure while collaborating with cross-functional teams. This is an excellent opportunity to advance your career in a dynamic and innovative environment.

Join our dynamic team at Lincoln International as an Administrative Assistant, where you will play a crucial role in supporting our daily operations and enhancing our office efficiency. You will be responsible for managing schedules, coordinating meetings, and facilitating communication across departments. Your organizational skills and attention to detail will ensure that our team functions smoothly and effectively.

Join our dynamic team at Metropolis as an Oracle Database Administrator. In this pivotal role, you will be responsible for the installation, configuration, and maintenance of our Oracle databases, ensuring optimal performance and security. You will collaborate with various teams to support database-related projects and contribute to our commitment to excellence.

We are seeking a skilled Cognos TM1 Administrator to join our team. The ideal candidate will possess a comprehensive understanding of Windows servers and desktops, demonstrating proficiency in navigating the operating system both through the graphical user interface and command line. Candidates should be well-versed in Windows registry functionality, including the integration of installed applications, and should understand the nuances of running 32-bit applications in a 64-bit operating system environment. The ability to write or debug Windows scripts is essential, as is familiarity with troubleshooting application issues that may arise from the operating system rather than the application itself.The successful candidate will be responsible for the installation and configuration of TM1 server and client applications, including TM1 Server, TM1 Operations Console, TM1 Applications, TM1 Web, and Microsoft Office TM1 client tools such as Perspective and Cognos Analysis for Excel (CAFÉ). You will also be tasked with applying patches to these components for version 10.1 and above.Experience working with TM1 server in various authentication modes is crucial, as you will need to switch configurations between native security, LDAP, and Cognos Business Intelligence security integration. While experience with TM1 integration between Cognos Business Intelligence components is a plus, it is not a requirement.Your role will involve monitoring performance and providing tuning recommendations for the TM1 Server, TM1 Instance, web server, and operating system to identify and mitigate potential bottlenecks. Knowledge of TM1 Disaster Recovery and backup/restore processes is also required.

Join our dynamic team at stemxpert1 as a Senior Wintel Administrator. In this pivotal role, you will be responsible for managing and optimizing our Windows server environments, ensuring system stability and performance. You will collaborate with cross-functional teams to implement best practices in server management and contribute to the overall success of IT operations.

Join the Tom James Company as a Part-Time Administrative Assistant in our Chicago office, where you will play an essential role in supporting our dynamic sales team, store leaders, and key organizational figures. Your contributions will be vital in helping us maintain our position as a global leader in the fashion industry. This is an exciting opportunity to become a valued member of our sales support team, where your skills will make a significant impact.This part-time position requires a commitment of 15 hours per week, with a competitive pay rate of $20.50 per hour.

Senior Database AdministratorEmployment Type: Full-Time, Mid LevelDepartment: Information TechnologyCGS Federal is actively seeking a dynamic and skilled Senior Database Administrator to oversee the administration of Microsoft SQL Server. As part of our innovative team, you will be instrumental in addressing the government’s most pressing technological challenges.At CGS, we unite motivated and creative individuals to drive government innovation through advanced technology solutions. We value collaboration and are looking for candidates eager to support our mission while experiencing professional growth through various learning opportunities in a nurturing environment.Key Responsibilities:Manage all aspects of Microsoft SQL Server, including Replication, Backup/Restore processes, Capacity Planning, Reporting Services, Analysis Services, and Integration Services.Facilitate database migrations from SQL Server 2012 to SQL Server 2016.Provide comprehensive systems administration support, including planning, executing, testing, and installing new hardware and software.Recommend and implement solutions for SQL performance monitoring and tuning.Deploy and support Microsoft technologies, including Visual Studio Framework, VB.NET, ASP.NET, and Web Services.Support virtualization technologies, such as VMware and Microsoft Hyper-V, by creating and configuring virtual machines.Ensure backups of web, application, and database servers are executed in compliance with MPA policies, including daily incremental and full weekly backups.Monitor and manage database activities, including space management and extended support for database systems when necessary.