Part-Time Administrative Assistant at Baird & Warner | Chicago

Part-Time Administrative Assistant (On-Site) Baird & Warner seeks a part-time Administrative Assistant to join the Edison Park office in Chicago. This role supports real estate sales professionals and serves as the first point of contact for clients and visitors. What You Will Do Greet clients and guests at the front desk, creating a welcoming atmosphere Assist real estate agents with administrative tasks Help keep daily office operations running smoothly Respond to phone calls and emails as needed Who We’re Looking For Organized and detail-oriented Strong communication skills Customer-focused and proactive Energetic and eager to learn Experience in real estate is helpful but not required Schedule and Location On-site at the Edison Park office in Chicago, Illinois Part-time: Thursday and Friday, 9 AM to 5 PM Baird & Warner has been recognized by the Chicago Tribune as a Top Workplace for ten years in a row. The company values a healthy work/life balance and supports professional growth for every team member.

Join Our Team at Baird & Warner Real EstateAt Baird & Warner, we believe that a strong company culture is the foundation of our success. Recognized as a Top Workplace by the Chicago Tribune for ten consecutive years, we foster an environment where support and empowerment lead to remarkable results. Our mission is to make the real estate journey seamless for homebuyers and sellers, and we pride ourselves on nurturing a team that thrives in a balanced work/life environment.Position Overview:As a pivotal member of our front desk team, you will serve as the first point of contact for our valued clients and colleagues. We are seeking a motivated Part-Time Administrative Assistant to provide essential support to our Real Estate Sales Professionals at our Lincoln Square and Edison Park offices in Chicago.The ideal candidate will have a customer-centric attitude, keen attention to detail, proficient computer skills, and strong communication abilities. This role, reporting directly to our Chief of Staff, requires high energy and professionalism. While real estate experience is a plus, it is not a prerequisite; what matters most is your enthusiasm and commitment to excellence.This is a part-time, in-office position with hours from Thursday to Sunday, 9 AM to 5 PM. Reliable transportation is required to commute between our two office locations.

About Baird & Warner Baird & Warner has built a reputation for a supportive workplace and a collaborative spirit. Recognized by the Chicago Tribune as a Top Workplace for ten years running, the company values both teamwork and individual initiative. The mission centers on delivering smooth real estate experiences for buyers and sellers throughout the Chicago area. Role Overview: Part-Time Administrative Assistant This part-time, on-site position is based in the Lincoln Square office in Chicago. The Administrative Assistant serves as the first point of contact for clients and visitors, helping keep daily operations on track. The schedule covers Saturdays and Sundays from 10 AM to 5 PM. Success in this role comes from strong attention to detail, excellent customer service, and clear communication. Real estate experience is helpful but not required. Enthusiasm and a dependable work ethic matter most. What You Will Do Welcome clients and visitors at the front desk and answer incoming calls, directing questions to the right team members. Monitor and respond to the front desk email inbox, supporting both internal staff and external clients. Coordinate meeting schedules and prepare conference rooms for use. Create and manage MLS listings, making sure agent compliance documentation is accurate and complete. Handle mail and packages, ensuring prompt processing of deliveries and outgoing items. Open and close the office securely during assigned shifts, following established procedures. Assist with administrative tasks such as ordering and restocking office supplies. Prepare photos for agents for MLS listings and marketing materials. Work with the Marketing team on signage orders, billing, and data collection projects. Schedule and Location Part-time, on-site position Lincoln Square office, Chicago, Illinois Saturday and Sunday, 10 AM to 5 PM

About the RoleJoin a top-performing real estate team located in the Edison Park office as a part-time, licensed Real Estate Assistant. This position is pivotal in supporting the team's operations, transaction coordination, and lead management efforts.We are looking for an individual who is comfortable on the phone, exceptionally organized, and dedicated to providing outstanding service and follow-through. This role merges inside sales, administrative operations, marketing support, and transaction management, ensuring a superior client experience while fostering growth.You will work closely with the team lead and agents to guarantee that every lead is nurtured, transactions are seamless, and our systems are organized and efficient.This position offers a hybrid work environment, combining in-person collaboration at our Edison Park office with the flexibility to work remotely as needed.Core ResponsibilitiesLead Nurturing & Inside Sales (Primary Focus)Engage with new and existing buyer and seller leads through calls, texts, and emails.Convert online inquiries into scheduled discovery calls for the team lead or agents.Implement lead follow-up sequences using our designated CRM platform.Regularly update lead statuses, notes, and follow-up tasks.Maintain Smart Lists and Action Plans to foster consistent lead engagement.Build rapport with prospects through ongoing communication and follow-through.Assist in refining lead lists and gathering data from property tax and public record sources.Help identify potential opportunities within the team's database.Operations & Transaction ManagementOversee transactions from listing to closing.Ensure adherence to Illinois real estate regulations and brokerage policies.Facilitate communication between agents, clients, attorneys, lenders, inspectors, and title companies.Monitor contract deadlines, contingencies, and document submissions.Prepare and maintain transaction files using SkySlope.Ensure accurate documentation and organization for compliance and recordkeeping.Administrative Support (Secondary Focus)Assist with inbox management, file organization, and lead data entry.Help schedule appointments and confirm showings using tools like ZenList or calendar applications.Support marketing initiatives by submitting listing forms or uploading content.Maintain and organize SOPs, transaction files, documents, and contact records.Provide coverage and support for the team’s Virtual Assistant during busy periods or focused project work.Marketing & Business Growth SupportContribute to social media content creation and marketing efforts.

Baird & Warner Real Estate seeks an Assistant Manager, Help Desk, to guide technical support for both in-office and remote staff. This hybrid position is based in Chicago, Illinois, with at least two days per week required on-site at the Downtown Chicago Loop office. Occasional travel to local branch offices is also part of the role. Role overview This position leads help desk operations, focusing on support for hardware, software, and network issues. The Assistant Manager oversees daily workflows, mentors IT Support Technicians, and ensures established standards are maintained. Managing the ticketing system, updating support documentation, and analyzing support trends are core aspects of the job. Key responsibilities Act as the escalation point for help desk inquiries and incident escalations across the company. Maintain a high standard of customer service in all interactions. Resolve incidents proactively to meet service level agreements. Create and update documentation and playbooks for support processes. Oversee the ticketing system, generate reports, and analyze support trends. Recommend process improvements based on support data and experience. Travel occasionally to Chicagoland locations as needed. Manage daily Help Desk operations, ensuring processes are documented and followed. Implement response procedures for end-user requests in line with ITIL standards. Lead and support Help Desk team members, assign tasks, and help resolve conflicts. Share monthly data insights and reports with IT leadership. Administer the IT Service Management tool to track incidents and manage user-related assets. Work to ensure high user satisfaction and effective call resolution. Oversee team members’ timesheets and manage on-call assignments. Work location This hybrid role requires a regular presence at the Downtown Chicago Loop office (120 S Lasalle Dr, Chicago, IL 60603) for at least two days each week, with occasional travel to other local offices.

Join the Tom James Company as a Part-Time Administrative Assistant in our Chicago office, where you will play an essential role in supporting our dynamic sales team, store leaders, and key organizational figures. Your contributions will be vital in helping us maintain our position as a global leader in the fashion industry. This is an exciting opportunity to become a valued member of our sales support team, where your skills will make a significant impact.This part-time position requires a commitment of 15 hours per week, with a competitive pay rate of $20.50 per hour.

Join our dynamic team as an Administrative Assistant at Senior Lifestyle in Chicago. In this pivotal role, you will provide essential administrative support to ensure our operations run smoothly. You will be responsible for managing schedules, organizing meetings, and assisting with various tasks to enhance our team's productivity.

Role overview Milhouse Engineering & Construction, Inc. is looking for a Project Administrator - Administrative Assistant in Chicago, Illinois. This role supports project managers and teams by managing essential administrative work that keeps projects moving forward. What you will do Schedule meetings for project teams and stakeholders Organize and maintain project documentation Assist with preparing reports and project updates Help keep communication clear and tasks on track What helps you succeed Strong organizational skills Attention to detail Ability to manage multiple priorities Clear communication, both written and verbal

Join our dynamic team at Lincoln International as an Administrative Assistant, where you will play a crucial role in supporting our daily operations and enhancing our office efficiency. You will be responsible for managing schedules, coordinating meetings, and facilitating communication across departments. Your organizational skills and attention to detail will ensure that our team functions smoothly and effectively.

At Slate Cleaning, we are a reputable commercial cleaning service committed to ensuring that our clients' environments are not only clean but also safe and welcoming. Our attention to detail, reliability, and efficient digital communication set us apart as a leader in the industry, serving various commercial spaces with high standards and adaptability.Position OverviewWe are in search of a reliable Commercial Cleaner to become a part of our team on a part-time basis. In this vital role, you will be responsible for upholding the cleanliness, aesthetics, and overall presentation of the designated facility. Your efforts will ensure that the location embodies the luxurious standards of our brand, fostering an immaculate and inviting atmosphere for both clients and staff. As a Cleaner, you will need to execute your duties with precision, adhere to specialized cleaning protocols for premium surfaces and fixtures, and maintain effective communication with the Lead Cleaner or store representative as necessary.ResponsibilitiesExecute standard commercial cleaning duties, including sweeping, mopping, dusting, restroom sanitation, trash removal, and surface disinfection.Alert supervisors to maintenance concerns and restocking needs.Accomplish tasks efficiently within scheduled hours.Consistently follow cleaning checklists and safety protocols.Coordinate with the team lead via mobile or web tools for task assignments, updates, and quality checks.Adapt to shifting schedules and unexpected requests with flexibility.Promptly report maintenance issues, restocking requirements, or safety concerns.

Become a Key Member of Our Team!Volkswagen of Downtown Chicago, a proud member of the renowned Murgado Automotive Group, is on the lookout for a personable, detail-oriented, and customer-centric Receptionist to serve as the vital first point of contact for our valued clients. If you thrive on providing outstanding service and excel in a dynamic environment, we want to hear from you! Position Overview:In the role of Receptionist, you will be instrumental in ensuring our customers receive a warm welcome, crafting a positive first impression upon their visit to our dealership. Your responsibilities will encompass managing the front desk, handling incoming calls, directing inquiries, and supporting our team with various administrative tasks. Primary Responsibilities:Welcome customers with a friendly, inviting demeanor as they arrive at the dealershipPromptly and professionally answer and direct incoming callsAssist customers with inquiries and direct them to the appropriate department or team memberProvide general administrative assistance, including managing appointments and maintaining a tidy, organized front deskCollaborate with various departments to ensure seamless operations and exemplary customer service Ideal Candidate:Customer-oriented with superb communication and interpersonal skillsPossesses a professional, friendly demeanor and maintains a positive attitudeExhibits strong organizational and multitasking capabilitiesCan work independently as well as cooperatively within a teamPrevious experience in a receptionist or customer service role is advantageousFamiliarity with office software and phone systems is beneficial Why Join Murgado Automotive Group?Attractive Pay and Benefits PackageGrowth Opportunities and Career AdvancementSupportive Work Environment that prioritizes teamwork and innovationEmployee Discounts on vehicle purchases, parts, and services Be the face of Volkswagen of Downtown Chicago! If you’re eager to join a respected automotive group and make a meaningful difference each day, we encourage you to apply. Join Murgado Automotive Group and help us uphold our dedication to customer excellence.

Join the dynamic team at KIPP as a Bilingual School Office Assistant! This part-time position is perfect for individuals who thrive in a collaborative environment and are passionate about supporting the educational journey of students. You will play a crucial role in ensuring smooth office operations, assisting students and parents, and contributing to a positive school culture.

At Slate Cleaning, we pride ourselves on being a premier commercial cleaning service, committed to ensuring our clients enjoy clean, safe, and welcoming environments. Renowned for our reliability, meticulous attention to detail, and efficient digital communication, we cater to a diverse array of commercial establishments, upholding high standards and offering flexible service.Position OverviewWe are seeking a trustworthy and detail-oriented Commercial Cleaner to join our team on a part-time basis. The successful candidate will be responsible for the upkeep, neatness, and presentation of the assigned facility. This role is crucial in ensuring that our locations embody the luxury standards of our brand, fostering a pristine and inviting atmosphere for both clients and staff. The Cleaner will need to adhere to high cleaning protocols tailored for premium surfaces and fixtures, while effectively communicating with the Lead Cleaner or designated store representative.Responsibilities Execute standard commercial cleaning duties including sweeping, mopping, dusting, restroom sanitation, waste disposal, and surface disinfection. Inform supervisors about maintenance issues and necessary supply replenishments. Conduct tasks efficiently within scheduled work hours. Consistently follow cleaning checklists and safety protocols. Collaborate with the team lead via mobile or web tools for task assignments, updates, and quality assurance checks. Adapt smoothly to changing schedules and on-the-spot requests. Promptly report maintenance issues, restocking needs, or safety concerns.

Join our dynamic team as a Part-time Merchandiser in the vibrant city of Chicago, IL! This role offers an excellent opportunity to engage with retail environments, helping to enhance product presentation and ensuring optimal inventory levels. As a Merchandiser, you'll play a crucial role in driving sales and customer satisfaction through effective merchandising strategies.

Join our dynamic team at mcg1 as a Part Time Holiday Merchandising Assistant. This is a fantastic opportunity for individuals who are passionate about retail and enjoy a festive environment. You will be responsible for assisting with merchandising tasks during the holiday season, ensuring that our displays are attractive and engaging to customers.

Senior Lifestyle seeks an Administrative Assistant in Chicago to help manage daily operations and keep the organization on track. This position plays a key role in supporting both the team and the residents. Main responsibilities Handle a variety of administrative tasks to keep office functions running smoothly Assist the team in creating a positive experience for residents Support the company’s mission of delivering strong senior living services Who will succeed Individuals who pay close attention to detail Organized team members who enjoy collaboration People motivated to make a difference in a senior living community

Join Buck Mason as a Part-Time Stylist and Showcase Your Style Expertise!Are you passionate about fashion and enjoy assisting others in finding their ideal outfits? As a Stylist at Buck Mason, your role will involve providing outstanding customer service, guiding customers through their purchases, and ensuring our store maintains an inviting and polished appearance.

About the Role Domino's Pizza is hiring a Part-Time Delivery Driver in Chicago. This position focuses on delivering pizzas and menu items promptly to customers. Drivers help keep orders on schedule and represent Domino's at the door, making sure each customer receives friendly service. What You'll Do Deliver food orders to homes and businesses across Chicago Handle orders with care to keep food fresh and accurate Greet customers and ensure a positive delivery experience

Role Overview NielsenIQ is looking for an Executive Assistant in Chicago to support the executive team. This role focuses on keeping daily operations running smoothly by managing schedules, organizing meetings, and helping communication flow across departments. What You Will Do Manage calendars and appointments for executives Coordinate meetings, including logistics and materials Support communication between teams and departments Location This position is based in Chicago.

The Volunteer Administrative Assistant II plays a crucial role in supporting the leadership team of the Aparecio Foundation by providing essential administrative assistance. This position involves executing various administrative tasks, coordinating schedules, following up on ongoing projects, managing accounts, and ensuring seamless communication among the Executive team and the Foundation staff.Key Responsibilities:Utilize software applications such as Word, Excel, Outlook, and Access to assist the executive team with administrative tasks.Manage and coordinate calendar activities for the Foundation’s Executive team.Complete administrative tasks or projects as assigned by the Executive team.Facilitate communication with external parties when necessary.Organize and maintain information files and email accounts for Executive team members.Schedule meetings and coordinate appointments between Executives and Clients.Maintain regular communication regarding the progress of assigned tasks to the Executive team.