Property Operations Assistant

As a vital member of our facilities team, the Property Operations Assistant (POA) directly reports to the Property or Area Manager and oversees the daily operations of designated buildings within the Harvard University Housing (HUH) portfolio. This role is essential in ensuring that building services and systems, including HVAC and mechanical, electrical, and plumbing (MEP) systems, operate smoothly across both large and small facilities.The POA plays a pivotal role in maintaining the standards of safety, quality, and operational excellence expected at Harvard University Housing and Campus Services.Key Responsibilities:Maintain properties according to HUH's safety and quality standards across all physical aspects, including systems and grounds.Conduct daily monitoring of buildings, documenting activities to ensure all systems function effectively, including mechanical, heating, plumbing, electrical, fire protection, fixtures, carpentry, doors, locks, and windows.Diagnose technical issues and coordinate their resolution efficiently.Supervise repairs to systems and equipment while managing third-party contractors.Process and prioritize maintenance requests and work orders for various operational tasks, documenting all activities in a web-based system.Oversee automated HVAC system operations, ensuring proper functionality and troubleshooting as necessary.Conduct building inspections to ensure compliance with codes and regulations, focusing on energy efficiency and preventative maintenance.Collaborate closely with the Area/Property Manager to communicate any building-related issues effectively.Maintain adequate inventory and supplies for building operations.Inspect vacant units and prepare them for new residents.Manage key inventories and electronic access systems.Engage in training relevant to the role and the industry.Contribute to the ongoing development and implementation of operating policies and procedures.Strive for positive relations within the resident community.Coordinate as needed with university colleagues both within and outside of HUH.Stay informed about new processes and innovations relevant to the multifaceted operations of the department.

Harvard University is hiring an Assistant Property Manager to help oversee residential properties in Cambridge. This position supports the daily operations of assigned buildings and works to maintain consistent service standards across the real estate portfolio. Key responsibilities Coordinate maintenance requests and track follow-up actions to ensure timely resolution Manage tenant communications, handling inquiries and addressing concerns as they arise Assist with the overall management of real estate operations for designated properties Professional development This role provides an opportunity to build property management experience as part of Harvard's established real estate team.

Join BioMed Realty as an Assistant Property Manager, where you will play a vital role in supporting the daily operations, maintenance, and construction activities across our distinguished portfolio of life science and office properties.Your ResponsibilitiesAssist in managing operations, maintenance, and construction tasks across both commercial and laboratory facilities.Collaborate with internal teams and service providers to ensure optimal performance of building systems and equipment.Contribute to the creation of budgets, timelines, and operational strategies.Organize and maintain comprehensive records, schedules, and property documentation.Draft and distribute notices, correspondence, and materials related to projects.Engage with operations and facilities teams, tenants, and vendors to facilitate daily tasks and project implementations.Provide logistical support for meetings and activities, whether on-site or off-site.Assist with the bidding and contracting process, including proposal collection, agreement preparation, and progress tracking.Review vendor performance and project updates while generating related reports.Coordinate tenant access needs, ensuring credential management across properties.Act as a primary contact for tenants, vendors, and external partners, fostering strong professional relationships.Support financial processes including rent and expense tracking, invoice management, and collaboration with the accounting department.Participate in routine site reviews, which include property inspections and vendor coordination.Respond to building incidents or urgent situations, managing communication and support as necessary.Perform additional tasks as assigned, ensuring compliance with company policies and procedures.

BioMed Realty is actively seeking a meticulous and proactive Property Coordinator to enhance our operations team. This pivotal role involves providing invaluable support for financial and accounting functions associated with property management, maintenance, and construction operations. You will also play a critical role in delivering administrative and clerical assistance to ensure the seamless daily operations of our team. The ideal candidate will possess exceptional organizational skills and the capability to juggle multiple priorities while facilitating everyday operational and financial activities across our property portfolio. Key Responsibilities: Assist in property operations including the coordination of maintenance, construction projects, and tenant inquiries. Support financial administration tasks such as processing purchase orders, coding invoices, routing for approvals, and monitoring accounts payable and receivable. Contribute to the preparation and tracking of operating budgets, timelines, and project plans. Maintain meticulous records related to tenants, vendors, contracts, and operational documentation. Collaborate with engineering and building operations teams to coordinate contractor activities in common areas. Oversee and ensure compliance with Certificates of Insurance (COIs) for tenants, vendors, and contractors. Create and manage service requests and work orders utilizing Building Engines. Facilitate tenant communication regarding building operations and scheduled maintenance from the landlord. Assist with operational reporting, vendor bid evaluations, and project updates. Generate Nexus Payables reports, support vendor onboarding processes, and track ESG and sustainability metrics including waste diversion and utility consumption.

**General License Required**At Wilson, Blanchard Management Inc., part of the Associa® family, we are dedicated to serving our community with excellence. Our passion lies in delivering superior property management services, and our commitment to our clients is unwavering. We invite individuals from diverse backgrounds and experiences to join our team, especially those who value a supportive, family-oriented atmosphere and aspire to excel in customer service.Key Responsibilities:As a Condominium Property Manager, you will play a crucial role in managing client relationships while overseeing day-to-day operations, maintenance, administrative tasks, and financial management. Your responsibilities will include: Timely prioritization and execution of business tasks. Management of projects, emergencies, contracts, and contractors. Preparation of meeting agendas, conducting meetings (evening meetings may be required), and documenting accurate minutes. Administration of financial duties, including budgeting, expense analysis, invoice review, and coding.

Join our dedicated facilities team at Harvard University as a Property Maintenance Worker I. In this role, you will be responsible for assisting in the maintenance and repair of university properties, ensuring a safe and functional environment for students, faculty, and staff. Your tasks will include performing routine inspections, addressing maintenance requests, and collaborating with skilled tradespeople to uphold the integrity of our facilities.

Join the prestigious Harvard University as a Property Administrator in beautiful Cambridge, Massachusetts. In this pivotal role, you will be responsible for overseeing the management and operational efficiency of university housing and real estate properties. Your expertise will ensure that our residents experience the highest standards of living and that our facilities meet the needs of the university community.

Insomnia Cookies is looking for an Assistant Bakery Operations Manager to join the Harvard Square bakery team at 65 Mount Auburn St, Cambridge, MA. This position combines direct involvement in bakery operations with team development and administrative support. The Assistant Bakery Operations Manager (ABOM) works alongside the Bakery Operations Manager (BOM) and takes the lead when the BOM is unavailable. Key Responsibilities Oversee daily bakery operations, including inventory management, supporting staff scheduling, and maintaining administrative checklists. Uphold high standards for product quality, cleanliness, food safety, and the customer experience. Assist with supply ordering, inventory accuracy, and shrink control. Help develop staff schedules and manage labor to meet operational targets. Support recruiting, interviewing, onboarding, and training of new team members. Provide ongoing coaching and real-time feedback to staff, encouraging growth and skill development. Ensure onboarding and training align with company guidelines. Independently manage bakery operations in the absence of the BOM. Work with bakery and area leadership to address operational issues. Maintain smooth operations during leadership transitions or staffing gaps. Take on other related duties as assigned. What Success Looks Like Completes all BOM-level administrative and operational tasks independently. Keeps the bakery fully staffed and maintains high standards for service and product quality. Fosters a team culture built on accountability and consistency. Acts as a dependable leader during any coverage scenario. Shows readiness for promotion to the Bakery Operations Manager role. Requirements At least 1 year of leadership experience in restaurant, retail, or hospitality settings. Strong attention to detail and operational discipline. Experience coaching and developing hourly team members. Comfort working during busy periods and adapting to changing needs. Ability to perform all bakery roles during peak times. Excellent communication and problem-solving skills.

Join Integrated Resources Inc. as an Operations Associate, where your skills will contribute to optimizing and enhancing our operational processes. In this role, you will assist in streamlining workflows, supporting project management efforts, and ensuring the efficient execution of daily operations. Your proactive approach and attention to detail will be crucial in helping us achieve our organizational goals.

As an Assistant Manager in our food service operations, you will play a crucial role in providing management support and oversight, ensuring the delivery of exceptional service in a dynamic environment.Key Responsibilities:Lead effective staff management, including hiring, orientation, training, development, performance evaluation, and fostering a diverse and innovative workplace culture.Oversee both front-of-house and back-of-house operations.Direct the tasks of hourly and temporary staff to guarantee outstanding service delivery; manage staff performance and implement corrective actions when necessary.Assist in monitoring menu dynamics and inventory management systems, ensuring cost control, loss prevention, and maintaining optimal inventory levels according to menu requirements.Ensure all kitchen equipment and facilities are operational and clean; report any repair needs to the Unit Manager.Implement dining hall opening and closing protocols.Support the planning and execution of catered events.Handle administrative tasks such as inventory management, payroll, budgeting, scheduling, documentation, and supply ordering.Maintain high-quality standards concerning food safety, sanitation, equipment functionality, and facility upkeep.Ensure compliance with university policies and applicable laws and regulations.Working Conditions:Availability to work evenings, weekends, and holidays as required.Exposure to wet floors, temperature fluctuations, and elevated noise levels.Ability to stand and walk for extended periods is necessary.Physical Requirements:The role frequently involves long hours and diverse responsibilities.Must be capable of lifting weights ranging from 20 to 30 pounds, bending, stooping, and engaging in other physical activities.Ability to remain on your feet for extended durations is essential.

Overview: Gopuff is on the lookout for a driven and proactive Junior Operations Supervisor to join our dynamic Operations team. In this pivotal role, reporting directly to a Site Leader, you will be instrumental in maintaining high operational standards at our Micro Fulfillment Centers (MFCs), ensuring that our customers receive their orders accurately and on time. This position is essential to our Site leadership team and calls for persistence, a positive attitude, and a genuine enthusiasm for tackling challenges.At Gopuff, we are committed to delivering essential goods to our customers around the clock, regardless of the weather. We are building a team of innovative thinkers, creative dreamers, and bold risk-takers, eager to revolutionize the retail landscape. And if you have a penchant for snacks, you'll fit right in!

We are seeking a highly motivated and experienced Director of Operations to join The People Lab at Harvard University. In this pivotal role, you will lead operational strategies, manage resources, and ensure the seamless execution of projects that enhance our research capabilities. Your expertise will drive innovation and efficiency across our operations, positioning us as a leader in the field.

Join our dynamic team at Integrated Resources Inc. as a Senior Operations Associate. In this pivotal role, you will be responsible for optimizing operational processes and enhancing productivity. Collaborate with cross-functional teams to drive continuous improvement initiatives and deliver exceptional results. Your analytical mindset and problem-solving skills will be crucial in identifying opportunities for operational efficiencies.

The Lab Operations Analyst plays a critical role in optimizing laboratory processes and ensuring efficiency within our operations. This position involves analyzing workflows, identifying areas for improvement, and implementing solutions to enhance productivity and quality. You will collaborate with cross-functional teams to develop strategies that drive operational excellence in lab environments.

We are seeking a dedicated and experienced Clinical Operations Lead to oversee and enhance our clinical operations. In this pivotal role, you will be responsible for ensuring that our clinical trials are executed efficiently and in compliance with regulatory standards. You will collaborate closely with cross-functional teams to streamline processes, improve patient care, and deliver high-quality results.

Active Site seeks a Director of Operations based in Cambridge. Title and compensation will reflect each candidate’s experience and the responsibilities expected. Please note that visa sponsorship is not available for this role. This position centers on strengthening both organizational and study operations for a nonprofit focused on the intersection of artificial intelligence and biosecurity. The Director of Operations will help shape the organization’s growth, develop scalable processes, and drive efficiency across all areas. Key responsibilities Management of in-person studies: Turn study plans into actionable timelines, assign responsibilities, coordinate participant recruitment, oversee daily activities, facilitate communication, track progress, and lead post-study evaluations for ongoing improvement. Strategic planning and coordination: Oversee quarterly priorities and goal-setting, and implement clear methods for tracking cross-team work, including ownership, timelines, decision-making, and follow-through. Team development and leadership: Guide the hiring process and build a team dedicated to operational excellence. Budget management and financial operations: Develop and manage project budgets and operational plans. Coordinate with external partners in bookkeeping, payroll, auditing, legal, and HR to ensure accuracy and timeliness. Daily operations and culture: Maintain smooth day-to-day operations and foster a collaborative, results-oriented culture grounded in truth-seeking, drive, and care. What success looks like Within 3–6 months, establish a reliable system for project tracking and updates, including templates for meeting notes, action items, Gantt charts, and straightforward reporting. Learn more about Active Site’s mission and work at https://www.activesite.bio.

Join Amylyx Pharmaceuticals as the Senior Director of Trade and Channel Operations, where you will lead strategic initiatives to optimize our trade and channel strategies. In this pivotal role, you will be responsible for driving operational excellence, enhancing partnerships, and ensuring the effective distribution of our innovative therapies. Collaborate with cross-functional teams to develop and implement best practices that amplify our market presence and improve patient access to our products.

gopuff is seeking a full-time Operations Associate to join the team in Cambridge, England. Reporting to the Site Leader, this role supports daily warehouse operations and helps keep the site running efficiently. Operations Associates play a key part in ensuring customers receive their orders reliably and on time. What you will do Pick and pack items for customer orders Receive and organize new inventory as it arrives Coordinate with delivery riders to ensure smooth order fulfillment What we look for Consistent reliability and perseverance, especially when things get busy or challenging A positive approach and readiness to support teammates Comfort working in a warehouse environment, including in varying weather conditions Interest in helping a company that focuses on meeting customers’ everyday needs gopuff values team members who bring fresh ideas and are open to trying new approaches. Those who love snacks will feel right at home here.

Contract Type: Full-time, PermanentLocation: Cambridge, UKJoin Nu Quantum - Pioneering the Future of TechnologyAt Nu Quantum, we are leading the charge in the realms of quantum computing and advanced technology, fueled by our commitment to innovation, diversity, and excellence. Our environment fosters collaboration among brilliant minds from various backgrounds, all dedicated to redefining the limits of possibility.Founded to commercialize a decade's worth of research from the prestigious Cavendish Laboratory, Nu Quantum is on a transformative mission to revolutionize quantum information systems.Our team is working on groundbreaking technology aimed at enhancing the utility and expediting the time-to-market of quantum computing systems. We are integrating cutting-edge quantum photonic technology to establish a robust and scalable quantum networking infrastructure, forged in partnership with leading companies and academic institutions.About the RoleWe are in search of a Senior People Operations Manager who will be instrumental in evolving and strengthening Nu Quantum's People function amidst our rapid growth phase. Our success thus far has been rooted in the strength of our people and culture, and this position is pivotal in ensuring we continue to scale efficiently by developing strong, effective people processes and frameworks that empower our teams and leaders.In this senior, autonomous role, reporting directly to the Director of People, you will be the expert in People Operations, employee relations, and scaling people processes in high-growth environments.This position will act as a trusted escalation point for employee relations, providing confident, legally compliant, and pragmatic solutions. You will also spearhead the design, implementation, and delivery of People programs and processes, ensuring they are executed to the highest standards, enabling sustainable business growth.You will work closely with our People Generalist on compliance, policy, benefits administration, HR system integration, and operational initiatives, enhancing the team's capabilities as Nu Quantum expands.Key ResponsibilitiesPeople Operations & DeliveryLead the design, implementation, and continuous improvement of People processes, policies, and systems to support an evolving organization.Drive the end-to-end delivery of specific People initiatives, ensuring projects are completed efficiently and to a high standard without requiring direct oversight.Oversee benefits administration, HR reporting, and operational compliance.Collaborate with Talent Acquisition on onboarding processes, HR systems integration, and workforce planning initiatives.Utilize people data and metrics to identify trends, inform decision-making, and assist leaders in understanding organizational health.

We are seeking a highly skilled Senior Clinical Operations Lead to join our dynamic team at Integrated Resources Inc. In this pivotal role, you will oversee clinical operations, ensuring that all processes align with regulatory standards and best practices. Your expertise will guide the planning, execution, and management of clinical trials, fostering collaboration across multidisciplinary teams.The ideal candidate will have a strong background in clinical research and operations, with a proven track record of leading successful clinical projects. You will be instrumental in optimizing operational efficiency and driving the success of our clinical programs.