Administrative and Program Manager at Harvard Institute for Learning in Retirement

The Harvard Institute for Learning in Retirement is seeking a dedicated Administrative and Program Manager to oversee various initiatives aimed at enhancing the educational experience for senior learners. This role involves coordinating programs, managing administrative tasks, and engaging with community members to ensure our offerings are impactful and enriching.

Join the prestigious Harvard University as a Property Administrator in beautiful Cambridge, Massachusetts. In this pivotal role, you will be responsible for overseeing the management and operational efficiency of university housing and real estate properties. Your expertise will ensure that our residents experience the highest standards of living and that our facilities meet the needs of the university community.

Join Harvard University as a Security Manager, reporting to the Director of Safety and Security. In this pivotal role, you will oversee and coordinate security operations, ensuring the safety of staff, visitors, collections, and physical assets at the Harvard Art Museums. As the front-line supervisor, you'll manage security staff during your shifts, applying your expertise with autonomy and sound judgment.Core Responsibilities:Oversee daily security operations at the Harvard Art Museums, managing staffing levels, post coverage, emergency responses, special events, and group visits.Supervise security personnel by scheduling shifts, monitoring performance, providing training, and addressing issues, with a professional approach focused on customer service.Act promptly in emergencies, including medical, fire, and life safety incidents, documenting incidents according to established protocols.Participate in the recruitment and training of new security personnel.Continuously enhance skills to effectively handle a variety of challenges.Optimize resource deployment for efficient operations.Plan daily workflows and support clerical duties, including payroll and timekeeping.Contribute to policy implementation and procedure development for the Security Department, making recommendations to the Director as needed.Assist in creating and applying new security measures to enhance visitor experiences.Utilize Microsoft Office to maintain records, compose communications, and manage statistical databases.Review video footage as needed for investigations and maintain security databases.Support event-related security activities, managing budgets and suggesting operational improvements.

About the OrganizationThe Middle East Initiative (MEI) at the Belfer Center for Science and International Affairs serves as Harvard University’s leading platform for policy-relevant research and education related to the contemporary Middle East and North Africa. By integrating scholarly research with policy analysis, executive and graduate education, and community involvement, MEI strives to influence public policy and enhance capacity in the Middle East, ultimately improving the lives of its diverse populations.As part of the Belfer Center, MEI is committed to fostering a diverse and inclusive environment as a fundamental aspect of our mission. We uphold principles of equality and do not discriminate based on race, color, creed, national or ethnic origin, age, sex, gender identity, sexual orientation, marital or parental status, disability, income, or veteran status.About the PositionMEI is on the lookout for a dynamic and organized Program Coordinator for Fellowships and Research Administration. This role is pivotal in administering MEI’s fellowship programs, research awards, and associated activities. Reporting directly to the Associate Director, the Program Coordinator is responsible for executing vital programs and ensuring operational efficiency while providing faculty, students, and scholars with opportunities to enhance their engagement with the MENA region. This position is suitable for early- to mid-career professionals with 3-5 years of relevant experience who are eager to contribute to these mission-driven initiatives within an academic setting.Job-Specific Responsibilities:Fellowships:Oversee fellowship advertising, recruitment, and nomination processes in line with program priorities under the guidance of the MEI Associate Director.Manage application, selection, nomination, and hiring processes on behalf of MEI, collaborating closely with MEI leadership and relevant faculty committees.Coordinate the annual fellowship renewal process in partnership with the MEI Associate Director.Draft fellowship letters and related correspondence on behalf of the MEI Faculty Chair.Collaborate with the Harvard International Office to facilitate visa procurement for fellows when required.Provide logistical support for fellows’ onboarding and arrival.Maintain records of fellowship status, evaluations, and alumni updates.Review fellowship applications and make recommendations to MEI leadership and/or relevant committees as needed.Research Administration:Administer application and award processes for MEI Faculty Research Awards and MEI Student Research & Internship funding opportunities, including collaboration with MEI leadership and relevant faculty committees.

Join Harvard University as an Online Learning Fellow, where you will play a pivotal role in advancing online education initiatives. Collaborate with faculty to design and implement engaging online courses, utilizing innovative teaching methods to enhance student learning experiences. This position offers a unique opportunity to contribute to the future of education at one of the world’s leading institutions.

Role Overview Harvard University seeks an Insurance Manager to oversee insurance policies and risk management strategies within the Financial Administration department. This role helps protect the university from potential liabilities and supports its educational and research mission. Key Responsibilities Review and evaluate existing insurance coverage for the university. Negotiate terms and renewals with insurance providers. Recommend improvements to risk management processes and insurance programs. Advise on strategies to safeguard university assets. Location This position is based in Cambridge, Massachusetts.

Job Summary: The Associate Dean for Academic Programs at the Radcliffe Institute plays a pivotal role in shaping educational initiatives and interdisciplinary collaboration across the Institute's four primary program departments: Academic Ventures & Engagement (AV&E), the Emerging Leaders Program (ELP), the Radcliffe Fellowship Program (FP), and the Schlesinger Library (SL). Reporting directly to the Dean, this position requires a dynamic leader who can foster partnerships and engage with the broader Harvard community to ensure that these programs align with institutional goals and promote transformative scholarship across various fields, including arts, humanities, sciences, social sciences, and professional studies.Job-Specific Responsibilities: Act as a proactive manager and collaborator, working closely with the Dean and senior leadership to devise and execute policies, practices, and strategic programmatic initiatives that further the mission of the Institute.Utilize strong problem-solving abilities and operational expertise to drive strategic priorities effectively.Oversee program directors, ensuring alignment of departmental initiatives with the Institute's objectives and timelines.Build and maintain productive relationships with leadership at HRI, cross-school partners, and Harvard faculty members.Co-manage the Faculty Advisory Council, facilitating agenda setting with members appointed by the Dean.Serve as an ambassador for Radcliffe within the University, developing collaborative relationships across Harvard’s schools and enhancing the Institute’s contributions to university-wide initiatives.Lead cross-Institute student engagement initiatives, including oversight of the Student Advisory Board, student communications, and events.Work with the Dean and colleagues to implement best practices for cultivating an inclusive campus environment.Collaborate with finance teams on budgeting and long-term planning aligned with strategic goals.Supervisory Responsibilities:Supervise direct reports, including the Institute’s program executive directors and members of the Academic Programs team.

The Director of Institutional Research and Analytics will spearhead the Office of Institutional Research and Analytics (OIRA), a vital component of the Office of the Provost that empowers Harvard’s leadership through comprehensive institutional data analysis and reporting. OIRA acts as a reliable resource committed to implementing best practices in data integration and translation, thereby supporting a diverse array of university functions.In this influential role, the director will oversee the creation and execution of a strategic portfolio of analytics projects in collaboration with the Associate Provost for Institutional Research and Analytics and the Associate Director for Analytics. The Director will also provide strategic oversight and management of the office's institutional reporting initiatives. Within OIRA, the Director will lead both the Institutional Research and Strategic Analytics teams.Additionally, the Director will engage with stakeholders across the University on institutional research, survey, and analytics consulting projects, leveraging existing data assets and promoting the integration of various data sets while employing robust statistical methodologies.The ideal candidate will possess expertise in research design, statistical analysis, and data visualization, with a proven capacity to convey complex findings to diverse audiences. This position reports directly to the Associate Provost for Institutional Research and Analytics and plays a prominent role within Harvard's analytics community.Key Responsibilities:The Director of Institutional Research and Analytics will hold a crucial position within OIRA by identifying opportunities to enhance efficiency in institutional reporting and managing the office's expanding suite of analytics and consulting projects. Below are the primary focus areas for this role, with the understanding that responsibilities may evolve as OIRA’s portfolio grows.Analytics Strategy Development and ImplementationCollaborate with the Associate Provost and Associate Director for Analytics to formulate an analytics portfolio strategy and establish a technical framework for effective communication.Lead the execution of the analytics strategy.Curate and manage the portfolio of analytics projects, ensuring adherence to scope and timelines.Provide leadership on emerging trends and technologies in institutional analytics.Analytics Consulting LeadershipLead discovery and scoping efforts for new analytics consulting projects.Advise stakeholders on optimal designs for analytics consulting initiatives.Align with stakeholders regarding timelines for project milestones and completion.

Harvard University is hiring a Program Manager, Student Programs, to join the team in Cambridge. This position focuses on shaping and delivering initiatives that foster both academic achievement and personal growth among students. The Program Manager works closely with faculty, staff, and students to help create a welcoming and engaging campus community. Key Responsibilities Design and launch student programs aimed at supporting learning and personal development Collaborate with faculty, staff, and students to maintain a supportive and inclusive environment Use project management skills to oversee new and ongoing student initiatives Apply knowledge of student development to guide program success Collaboration and Impact This role requires regular partnership with various campus groups. By working across departments, the Program Manager helps ensure that student programs are effective and responsive to community needs.

The South Asia Institute at Harvard University is hiring an Events Coordinator to join its Cambridge team. This full-time position focuses on planning and delivering events that advance the Institute’s mission and foster collaboration within the academic community. Key responsibilities Organize events from initial planning stages through to final execution Coordinate logistics and manage event timelines to keep everything on track Work closely with faculty, staff, and guests to ensure each event runs smoothly Contribute to shaping events that reflect the Institute’s goals Location This role is based in Cambridge, MA.

The Harvard Institutes for Higher Education is seeking a dynamic and experienced Portfolio Director to lead and enhance our portfolio of educational programs. In this pivotal role, you will oversee the strategic development and implementation of innovative initiatives that align with our mission to advance higher education leadership. As a visionary leader, you will collaborate with various stakeholders to ensure program excellence and sustainability.

Harvard University seeks a Learning Designer to help create engaging learning experiences on campus in Cambridge. This position centers on supporting faculty and staff in shaping instructional materials and courses that encourage student participation and improve learning results. Role overview The Learning Designer works closely with academic teams to design, implement, and assess educational content. The aim is to foster innovative approaches that make courses more interactive and effective for students. Collaboration Expect regular collaboration with both faculty and staff. Together, you will identify instructional needs, develop course materials, and refine learning experiences based on feedback and evaluation. Focus areas Designing and updating instructional materials Implementing new course structures and activities Evaluating course effectiveness to support student learning

Role Overview Harvard University is hiring an Executive Administrator and Project Manager to support the Harvard University Police Department in Cambridge. This position plays a central role in keeping administrative operations running smoothly and managing important projects for the department. What You Will Do Coordinate and oversee a range of administrative tasks for the department Manage key projects from planning through completion Work closely with department leadership to support daily operations What We Look For Strong organizational skills and attention to detail Demonstrated leadership in administrative or project management roles Comfort working in a busy, multi-tasking environment

The Executive Assistant to the Danoff Dean of Harvard College plays a key role in the daily operations of the Dean’s office in Cambridge. This position centers on providing direct support to the Dean, ensuring that schedules run smoothly and priorities are well managed. Key responsibilities Manage the Dean’s calendar and daily schedule Coordinate priorities and support ongoing initiatives Help maintain efficient office operations What you bring Strong organizational skills A proactive approach to handling tasks Ability to support multiple projects and shifting priorities This role supports both the Dean’s individual needs and the broader goals of Harvard College, contributing to the success of a busy academic office.

Harvard University is seeking a highly skilled and visionary Director of Construction and Capital Programs. This pivotal role involves overseeing and managing the planning, design, and implementation of construction projects across the university's campuses. The ideal candidate will have a deep understanding of construction management principles, exceptional leadership skills, and the ability to collaborate effectively with various stakeholders.The Director will be responsible for ensuring that all projects are completed on time, within budget, and to the highest quality standards. You will lead a team of professionals, drive strategic initiatives, and play a crucial role in shaping the future of Harvard's infrastructure.

Role Overview Harvard University is hiring an Executive Assistant and Administrative Coordinator to support the Office of the President and Provost in Cambridge. This position plays a key part in keeping the office running smoothly by handling schedules, arranging meetings, and helping communication flow between departments. What You Will Do Manage complex calendars and daily schedules for senior leaders Coordinate meetings, including logistics and follow-up Facilitate clear communication between internal teams and departments Prioritize and track tasks to support office operations What Matters Here Strong organizational skills and attention to detail Ability to manage multiple priorities and deadlines Comfort working with confidential information Proactive approach to solving problems and supporting the team

Harvard University is seeking a dynamic and experienced professional to serve as the Senior Associate Dean of Professional and Lifelong Learning. This pivotal role involves leading the strategic initiatives of our Executive Education department, fostering innovative learning experiences for professionals across various industries.The ideal candidate will bring a proven track record in higher education administration, a passion for continuous learning, and the ability to develop and implement impactful educational programs that cater to the evolving needs of learners.

The Office of Physical Resources & Planning (OPRP) at Harvard University is dedicated to providing comprehensive planning, design services, and construction management. We ensure the maintenance, renewal, and operational efficiency of the physical resources across the Faculty of Arts and Sciences (FAS) campus.The Facilities Coordinator for the Harvard College Observatory (HCO) Building Operations team plays a pivotal role in managing daily support functions related to building systems, maintenance, and services for the Observatory.Key Responsibilities:Conduct daily inspections of all buildings and mechanical areas, alongside regular tours of the Harvard College Observatory.Oversee daily maintenance operations and manage the work order system effectively.Coordinate with trades and service providers to address building system repairs and customer requests.Assist with the planning and execution of various maintenance and renewal projects.Engage with building occupants daily to promptly resolve any issues or requests.Deliver exceptional customer service to faculty, staff, and visitors at the Observatory.Maintain key distribution lists and manage access systems requests.Implement safety and security measures for the decommissioned Oak Ridge Observatory in Harvard, MA.Support the maintenance of building databases.Collaborate closely with OPRP and the Office for Sustainability to adopt best practices for operations and maintenance, contributing to FAS's greenhouse gas and energy reduction objectives.Perform other related tasks as required.Working Conditions: This position is essential and critical during emergencies and severe weather, based in Cambridge, MA.Physical Requirements: Must be able to walk throughout facilities, navigate stairs, mechanical rooms, roofs, etc., and lift up to 30 pounds.

The Harvard Kennedy School (HKS) is embarking on an ambitious project to establish a premier research enablement environment for public policy. In the coming two years, the School will pilot innovative strategies and solutions to address the growing complexities of research and compliance. This role is essential to support these initiatives.As a vital member of the Research Computing and Data Services (RCDS) team within Library and Research Services (LRS) at the Harvard Kennedy School, and reporting directly to the Director of Research Computing and Data Services, the Data Safety Reviewer will oversee the Data Safety process and queue. You will provide guidance to Principal Investigators and researchers through the Data Safety research compliance process, advising on best practices for research data management in alignment with the Harvard Research Data Security Policy and Harvard IT Enterprise Policy. You will also collaborate with IT, legal, and other experts as needed, particularly when ethical, security, policy, or legal considerations arise during data collection, processing, and dissemination. Close collaboration with the Research Data Steward, Director of Research Computing and Data Services, and the HKS Chief Research Data and Privacy Officer will be essential to effect meaningful improvements in the Data Safety process, management of regulated and contractual data, and other crucial areas impacting HKS researchers handling sensitive data.We are looking for candidates who possess:A capability to navigate a distributed organization, often requiring referrals to services related to research data management.An aptitude for partnering with research, business, legal, and technical subject matter experts to support researchers while appropriately managing risks.A proactive attitude and proven ability to take initiative in resolving cross-functional issues across organizational boundaries.A demonstrated proficiency in collaborating effectively within a team environment.A strong commitment to fostering belonging, community, and connection.At LRS, we embrace a culture of continuous learning. You will be encouraged to pursue new learning opportunities relevant to this role and share your knowledge with others in LRS.HKS, including LRS, is dedicated to cultivating a welcoming and supportive community among staff, faculty, and students. This role will contribute to building such a community and nurturing an environment that prioritizes belonging, community, and connection.

Join the prestigious Harvard University as a Laboratory Administrator in the Department of Chemistry and Chemical Biology. In this key role, you will oversee the operational aspects of the laboratory, ensuring it runs smoothly and efficiently. Your leadership will facilitate groundbreaking research and education, making a significant impact in the scientific community.