Executive Administrative Assistant

Executive Administrative AssistantWe are looking for a dedicated and detail-oriented Executive Administrative Assistant to join our dynamic healthcare leadership team. This full-time role is perfect for an individual with 1–2 years of administrative experience, who is adept at managing complex schedules, meeting deadlines, and ensuring critical tasks are completed effectively.Key Responsibilities:Coordinate intricate scheduling for internal and external meetings involving providers, administrative staff, and partner organizations.Maintain calendars, ensuring timely reminders, agenda distribution, and follow-ups after meetings.Track action items and deadlines from meetings to promote accountability and follow-through.Assist in the preparation of meeting materials and presentations.Keep organized filing systems and handle confidential information with discretion.

Join Altana AI as an Executive Assistant to the CEO, where you will play a pivotal role in enhancing operational efficiency and supporting strategic initiatives. Your exceptional organizational skills and proactive approach will ensure that the CEO's schedule is managed effectively, allowing for optimal focus on business growth.Key responsibilities include managing executive communications, scheduling meetings, and assisting with project management. You will also be instrumental in coordinating company events and liaising with stakeholders to facilitate seamless operations.

Cresilon® is a pioneering biotechnology firm located in Brooklyn, specializing in the development, manufacturing, and marketing of innovative hemostatic medical devices. Our unique hydrogel technology, derived from plant-based materials, sets a new standard by effectively stopping traumatic and surgical bleeds within seconds, eliminating the need for prolonged manual pressure. We are dedicated to improving health outcomes across veterinary, human trauma, and surgical applications. Our mission is clear: to save lives. For more information, visit www.cresilon.com. Position Overview: We are in search of a dynamic, resourceful, and meticulous Executive Assistant to support our CEO on a 6-month contract basis. The ideal candidate will be integral in managing daily CEO operations, focusing on calendar management, event coordination, and overall office support. This role is highly visible and offers the opportunity to partner closely with executives, ensuring efficient operations and contributing to strategic initiatives. Contract Duration: 6-9 months starting November 2025, with potential for full-time employment based on business needs.

Join our dedicated team at Equus as an Administrative Assistant in Brooklyn! In this pivotal role, you will support our daily operations by performing various administrative tasks that ensure our office runs smoothly and efficiently.Your responsibilities will include managing correspondence, organizing files, scheduling appointments, and assisting team members with various projects. We seek a proactive individual with excellent organizational skills and a passion for helping others.

Position Overview:We are excited to welcome a highly organized and professional Part-Time Leasing Administrative Assistant to join our team at a prestigious Class A luxury building. This role is crucial in facilitating daily administrative and leasing activities, requiring exceptional organizational abilities, meticulous attention to detail, and a polished demeanor suitable for a high-end environment. The ideal candidate will provide comprehensive office support while collaborating with the leasing team to enhance tenant relations and manage leasing documentation effectively.Key Duties:Greet and assist potential tenants, current residents, and visitors with utmost professionalism and friendliness.Manage phone calls, address email inquiries, and coordinate appointments for leasing tours.Facilitate leasing processes by preparing lease documents, applications, and necessary follow-up communications.Ensure accurate maintenance of leasing and tenant records, both in digital and physical formats.Assist the leasing team in monitoring property availability, renewals, and coordinating move-ins and move-outs.Contribute to the preparation of marketing materials, flyers, and promotional content.Help organize property tours and ensure model units and common areas are ready for viewing.Perform general administrative tasks including filing, data entry, document scanning, and inventory management.Maintain a well-organized, clean, and inviting reception area.Support the property management team with special projects and building events as needed.

EnergyHub is seeking a highly skilled and proactive Office Manager and Executive Assistant to join our dynamic team in Brooklyn, New York. Reporting directly to the Chief of Staff, you will collaborate closely with our People team to facilitate seamless office operations while providing top-tier administrative support to the CEO and executive team. This role is essential for our daily operations, and as such, it requires presence at our Brooklyn office five days a week. Main Responsibilities Office Management Establish and maintain strong relationships with vendors, service providers, and the landlord, ensuring timely invoicing and payments. Oversee the management of the company’s corporate credit card and ensure all invoices are processed punctually. Administer purchase orders and monitor budgets for recurring expenses. Maintain and manage the budget for office supplies efficiently. Work in partnership with IT to manage facility and technology requirements, ensuring conference rooms are equipped with necessary supplies for meetings. Plan and coordinate arrangements for company visitors, including catering and workspace preparation. Collaborate with janitorial staff to ensure the office is cleaned thoroughly on a weekly basis. Communicate office policies and manage guest flow effectively. Ensure that new hires are registered in the building security system and receive their access passes on their first day. Coordinate weekly EnergyGrub lunches, considering dietary needs. Update the company calendar with lunch details and be present to facilitate the unpacking of meals. Monitor inventory in the office pantry and refrigerator, being mindful of dietary restrictions. Perform general office duties as required. Employee Engagement Oversee biweekly communications for new employees, including photo displays. Actively represent our culture and core values within the workplace. Executive Assistance Manage the schedules, calendars, appointments, and expenses of the President and executive team. Ensure timely processing of invoices and reimbursements for the President. Perform additional duties as assigned.

The City of New York seeks an Administrative Secretary to join its Brooklyn office. This role plays a key part in supporting daily office functions and maintaining clear communication across the team. Key responsibilities Maintain calendars and coordinate schedules for staff members Arrange meetings and manage appointments Prepare, organize, and manage documents Serve as a main contact for colleagues and external partners Requirements Strong organizational skills with close attention to detail Ability to communicate clearly and professionally Familiarity with standard office software Professional approach and commitment to a positive workplace

The City of New York is hiring a Senior Systems Administrator to help maintain and enhance IT infrastructure in Brooklyn. This role supports essential city operations by ensuring systems remain stable and secure. Key responsibilities Manage installation, configuration, and ongoing maintenance of servers and systems Monitor system performance and address security concerns Resolve technical problems as they occur Follow best practices to keep operations reliable and secure Location This position is based in Brooklyn, New York.

Join our dynamic team as a Kronos Administrator, where you will play a pivotal role in optimizing our workforce management systems. This position is a contract role lasting for 12 months and is based in Brooklyn, NY. We are looking for a professional who has an exceptional communication skill set rated 10/10.In this role, you will be responsible for troubleshooting, customizing, and serving as a Subject Matter Expert (SME) for the Kronos system. Your expertise will help ensure seamless integration with ADP and other relevant systems.

The City of New York is hiring a Senior Systems Administrator to support its IT infrastructure in Brooklyn. This role plays a key part in ensuring the city’s systems remain reliable and effective for daily operations. What you will do Deploy and configure IT systems that support city services Oversee daily operations for critical infrastructure Monitor system performance and resolve issues as they come up Help improve and enhance existing systems Location This position is based in Brooklyn, New York.

The City of New York is seeking a dedicated and experienced Family Self-Sufficiency (FSS) Administrator to lead initiatives aimed at empowering families to achieve economic independence. In this vital role, you will oversee the FSS program, collaborate with community partners, and facilitate workshops designed to enhance participants' skills and resources.You will play a crucial part in developing strategies, monitoring progress, and supporting families in their journey towards self-sufficiency.

Join our dynamic team at Sandstone as an Enterprise Account Executive. In this pivotal role, you will drive our sales strategy, engaging with key enterprise clients to deliver innovative solutions that meet their business needs. You will leverage your extensive knowledge of our products and services to establish long-lasting relationships and ensure client satisfaction. Your efforts will directly contribute to our growth and success in the market.

Join Sandstone as a Mid-Market Account Executive and play a crucial role in driving our growth strategy in the mid-market sector. We are seeking an enthusiastic and driven individual who can engage with potential clients, build strong relationships, and close deals effectively. Your expertise in sales will help us expand our presence and deliver exceptional value to our customers.

Role Overview Curaleaf is hiring an Associate Account Executive for its Wholesale team in Brooklyn, NY. This position focuses on expanding wholesale operations by supporting client relationships and contributing to sales growth. What You Will Do Build and maintain relationships with key wholesale clients Ensure clients receive attentive, reliable service Support sales growth through regular communication and follow-up Share feedback and insights to help shape product offerings and strengthen Curaleaf’s market presence

At Tend, our Dental and Hygiene Assistants are essential in creating a welcoming, patient-centered atmosphere within our modern dental studio. Your role will involve providing clinical support chairside, assisting dentists with various procedures, and collaborating with hygienists in our innovative assisted hygiene model. You will be responsible for preparing treatment rooms, maintaining sterilization protocols, and ensuring that patients feel comfortable, informed, and valued during their visit. Your contribution will help keep our studio running smoothly while providing exceptional patient care. We welcome driven assistants at all career stages—those eager to develop their clinical skills, collaborate with a dynamic team, and immerse themselves in a supportive, growth-oriented culture that elevates the standards of dentistry.

Morgan & Morgan is a national law firm dedicated to defending consumer rights. With attorneys across every state and a team of more than 6,000, the firm represents individuals in cases involving insurance companies, major corporations, and defective products. The mission, For the People, shapes the work of every team member, including legal, operations, and support staff. This Legal Assistant position is based at the Brooklyn - Jay Street office. The role centers on supporting the legal team and helping manage daily operations at the firm. Strong organization, close attention to detail, and a readiness to handle new challenges are important for success here. Resourcefulness and a proactive, problem-solving approach are valued in this environment. What you will do Provide administrative and operational support to attorneys and legal staff Help coordinate the daily workflow of the office Assist with preparing cases and maintaining documentation as needed What we look for Motivation to learn and contribute to a legal team Strong problem-solving abilities Comfort working in a busy office setting

Join Brooklyn Sports & Entertainment, where we craft extraordinary experiences that redefine the realms of sports, entertainment, and hospitality. As the parent company of iconic brands such as the Brooklyn Nets, NY Liberty, and Barclays Center, we operate at the vibrant intersection of live entertainment, premium hospitality, and community engagement. With a growing portfolio that includes various media outlets like Type.Set.Brooklyn and BK Mag, as well as the Brooklyn Wine Club and innovative location-based entertainment properties, we are on a mission to create lasting memories for fans and clients alike. Our commitment to excellence drives us to constantly innovate and push boundaries, ensuring that every interaction embodies our core values of integrity, accountability, care, and a growth mindset. We believe in fostering an inclusive culture that resonates within our teams and communities.

About the Opportunity This is not your typical sales position; it’s an exciting opportunity to establish and manage a hyperlocal magazine in your community, supported by a respected national company. You will have the chance to create and grow your own venture, cultivating your market, developing client relationships, and building a sustainable revenue stream. If you are a relationship-oriented seller who is eager to invest in business development, this unique role combines elements of sales, entrepreneurship, and community leadership. Position Summary We are looking for a Senior Account Executive, also recognized as Area Directors at N2, to launch, expand, and oversee a Stroll publication in your local market. As a local publisher, you will drive revenue, forge partnerships with business owners, and curate a magazine that embodies the essence of your community. Your initial focus will be on establishing your territory and building a robust client base. From there, you will grow an asset that you can call your own. This hybrid role entails a mix of in-person community engagement and remote work from your home office. Who You Are Entrepreneurial and self-motivated: You thrive on building and growing, rather than just maintaining. A natural connector with consultative sales skills. Driven by the desire to support local businesses in their growth and success. Confident in leveraging N2's proven system while making it your own. What You’ll Do Conduct consultative meetings with local business owners to establish long-lasting advertising partnerships. Foster meaningful relationships within the community following a proven engagement model. Connect local businesses to their ideal customers through your publication. Engage with homeowners to gather genuine, community-focused content. Manage your territory, sales pipeline, and publication operations effectively. Collaborate with N2’s national team for design, production, training, and ongoing support. Lead the growth of your publication as the face of Stroll in your market. What You’ll Love Ownership, Not Just Employment – Build and manage a local publication business in your area. Flexible Schedule – Tailor your workday to fit your lifestyle. Comprehensive Training – Access to proven, repeatable systems for success.

Role overview The Housing Assistant position with the City of New York is based in Brooklyn and focuses on supporting local housing programs. In this role, the Housing Assistant works directly with residents, helping them understand and access available housing options and services. The position involves regular interaction with community members, offering guidance and practical support as they navigate housing resources. What you will do Share information about different housing options and explain eligibility requirements Guide residents through the application process for housing programs Help ensure residents can connect with the resources and services they need Why this role matters Housing Assistants play a key part in connecting New Yorkers to essential services and supporting city housing initiatives. This position offers the opportunity to make a direct difference in the community while gaining experience in public service.

Role overview The City of New York seeks a Housing Assistant for its Brooklyn office. This position plays a part in supporting housing programs and works to improve living conditions for residents in the area. What you will do Handle administrative tasks that support housing initiatives and services Connect with community members, answer questions, and share relevant information Assist in running programs designed to help residents and strengthen housing support