Executive Assistant | Professional and Administrative Support Services

Prosidian Consulting is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. This role is pivotal in ensuring smooth operations and effective communication within the organization. The ideal candidate will be adept at managing multiple tasks, prioritizing effectively, and maintaining a high level of professionalism.Key responsibilities include managing schedules, coordinating meetings, preparing reports, and handling correspondence. The Executive Assistant will also assist in project management and contribute to strategic initiatives, ensuring that our executives can focus on leadership and decision-making.

We are seeking a detail-oriented Administrative Specialist to join our dynamic team at Prosidian Consulting. In this critical role, you will provide comprehensive administrative and professional support services, ensuring the smooth operation of our office and enabling our team to deliver exceptional results for our clients.Your responsibilities will include managing schedules, coordinating meetings, and assisting with project management tasks. You will be the backbone of our administrative functions, playing a key role in facilitating communication and collaboration across various departments.

Prosidian Consulting is seeking a knowledgeable Subject Matter Expert to provide professional and administrative support services. This role is ideal for candidates who excel in delivering high-quality services and have a deep understanding of relevant practices and regulations.

We are seeking a Technical Writer/Editor to join our team at Prosidian Consulting. In this role, you will be responsible for creating and editing high-quality documentation that effectively communicates complex technical information to a variety of audiences. You will collaborate closely with subject matter experts to ensure accuracy and clarity in all written materials.Your expertise will contribute to the development of user manuals, technical guides, and other documentation. If you have a passion for translating technical concepts into clear, concise content, we want to hear from you!

Join our dynamic team at Prosidian Consulting as a Project Manager in the realm of Professional and Administrative Support Services. We are seeking a results-driven leader who can oversee and direct various projects, ensuring they are completed within the stipulated timelines and budgets. You will collaborate with cross-functional teams, manage stakeholder communications, and implement best practices to optimize project outcomes.

Join our dynamic team at Prosidian Consulting as a Program Manager in the Professional and Administrative Support Services sector. In this vital role, you will oversee program execution and ensure that projects align with our strategic objectives. Your leadership will be crucial in driving efficiencies and fostering collaboration across teams. This position offers an exciting opportunity to contribute to impactful initiatives while working in a supportive environment.

AxiomaticAI is hiring an Executive Assistant to work onsite in Boston. This position supports the executive team and helps keep daily operations organized and efficient. Key responsibilities Manage calendars and schedules for executives Coordinate meetings and set up appointments Handle correspondence and communications on behalf of the executive team Assist with administrative tasks to support smooth operations Location This role is based in Boston, US.

Join aura798 as an Executive Administrative Assistant and Office Manager, where you'll play a pivotal role in ensuring smooth operations within our dynamic office environment. We are seeking a highly organized and proactive individual who can manage administrative tasks while also overseeing office management duties. Your contributions will be essential in fostering a productive and positive workplace culture.

Join our team at Calibrant Energy as a Dynamic Executive Assistant, where you will play a pivotal role in supporting our CEO and senior executives. Your responsibilities will encompass:Providing robust administrative support by managing calendars, arranging travel, handling expenses, and facilitating effective communications. Anticipate and resolve complex scheduling conflicts and travel logistics proactively.Organizing all-hands meetings, business reviews, company events, conferences, and team-building activities, including accommodations, travel, and catering.Overseeing office leases, arrangements, and regular supplies to ensure a smooth operational flow.Coordinating the distribution of company merchandise and swag.Managing the publication of the company newsletter, ensuring timely content submission from senior executives and their teams.Assisting in the preparation and management of presentations, meeting notes, and action items.Serving as a liaison between executives, team members, and external clients/stakeholders.Following up with stakeholders on behalf of the CEO to gather necessary information and remind them of critical deadlines.Disseminating essential information from the CEO to relevant stakeholders across the organization.

Overview - Lovable is seeking a dedicated and detail-oriented Executive Assistant to provide exceptional support to our Chief Revenue Officer (CRO) as we rapidly expand our Go-To-Market (GTM) team. This pivotal position is ideal for a proactive individual who excels in dynamic environments and is skilled at managing complex priorities efficiently.In this role, you will act as a trusted partner to the CRO, overseeing high-level executive support tasks such as calendar management, priority setting, and ensuring follow-through on leadership initiatives. The ideal candidate will possess strong judgment, meticulous attention to detail, and the ability to anticipate needs proactively.This position is on-site in Boston, where you will collaborate closely with our globally distributed GTM and Operations teams.Why Join Lovable?At Lovable, we empower users to create software in any programming language, from individual entrepreneurs to Fortune 100 companies. Our platform has already transformed the ideas of millions into tangible products, and we are leading a significant revolution in software development. With over 2 million users across 200+ countries, Lovable is at the forefront of innovation, providing you with a unique opportunity to reshape the digital landscape. We are a small, talent-rich team committed to building a generation-defining company, valuing ownership, agility, and collaboration. We seek passionate individuals who are eager to make a meaningful impact.Key ResponsibilitiesAct as the primary executive assistant to the CRO, ensuring their focus is on high-priority initiatives.Manage complex calendar scheduling, including prioritization across time zones and balancing competing demands in a fast-paced environment.Prepare materials for key meetings, including agendas, pre-reads, and logistical arrangements.Document decisions and action items from leadership meetings to guarantee timely follow-up and accountability.Collaborate with GTM leaders (Sales, Marketing, Partnerships, Revenue Operations) to coordinate schedules and align cross-functional priorities.Support regular operational processes such as quarterly planning, forecasting cycles, QBRs, leadership retreats, and board preparations.Draft and manage communications on behalf of the CRO as required.

Role overview As Executive Assistant at maven-agi in Boston, this position supports the executive team by keeping schedules on track and ensuring meetings run smoothly. The role plays a key part in helping information move efficiently across leadership. What you will do Organize and manage complex calendars and appointments for executives Arrange meetings, handling logistics and follow-up tasks Facilitate clear, timely communication between executives and other teams Who succeeds here The right fit brings strong organizational skills and stays proactive throughout the day. Adaptability in shifting priorities and a steady focus on supporting leadership are important qualities for this role.

WHOOP is dedicated to enhancing human performance and extending healthspan. As an Executive Assistant, you will play a pivotal role in this mission by empowering our executives to achieve peak productivity. This position transcends traditional administrative duties, focusing on innovative system-building, the integration of AI tools, and proactive management of our strategic priorities.

Join Alpha Insight Inc. as an Executive Account Assistant and play a pivotal role in supporting our executive team. You will be responsible for managing schedules, organizing meetings, and ensuring seamless communication between departments. This position is ideal for individuals who are proactive, detail-oriented, and passionate about contributing to a dynamic team environment.

Join a prestigious institution as an Executive Assistant in the Department of Biological Chemistry and Molecular Pharmacology at Harvard University. In this vital role, you will provide high-level administrative support to ensure the smooth operation of departmental functions and contribute to the advancement of groundbreaking research.

Axon creates technology and software for safety and justice. The team values honesty, empathy, and a range of perspectives. Collaboration and personal growth are central to how work gets done. Role overview This Executive Assistant role supports the Chief Human Officer in Boston, MA. The position combines classic administrative work with exposure to high-impact projects, offering early-career professionals a chance to learn how a modern People team operates at scale. What you will do Manage the Chief Human Officer’s calendar, coordinate meetings, and handle communications. Contribute to strategic People Operations projects and support cross-departmental initiatives. Apply AI tools and data to boost productivity and make workflows more efficient. Take responsibility for assignments in situations that may be high-stakes or not fully defined. Support both administrative and strategic tasks, helping bring clarity and follow-through. Who thrives in this role Early-career professionals who want to build skills and take initiative. People who are comfortable with change and uncertainty. Those interested in learning and contributing to a large-scale People function. Individuals who value teamwork and diverse viewpoints. Location Boston, Massachusetts, United States

Venti Technologies builds autonomous logistics systems designed for safety and efficiency. Since 2018, the company has operated in both the U.S. and Asia, with offices in Cambridge (Massachusetts), Suzhou, and Singapore. The team applies advanced mathematics and deep learning to improve vehicle use, cut costs, and strengthen safety across industrial and logistics sites. The Executive Assistant to the CEO is based in Boston and works closely with Venti Technologies’ CEO. This position covers a broad set of administrative, scheduling, and communication duties to help the CEO stay organized and effective. Main Responsibilities Executive support and scheduling: Oversee the CEO’s complex calendar, coordinate high-priority meetings and appointments, and plan international travel. Communication and liaison: Act as the main contact for the CEO, handling communication with both internal teams and external partners. Prioritize and respond to emails, ensuring urgent matters receive prompt attention. Meeting coordination: Prepare agendas, take meeting minutes, and track follow-up items to keep the CEO well-informed and prepared. Document management: Assist with preparing, formatting, and distributing reports, presentations, and other documents. Travel and logistics: Organize international travel, manage visa applications, and handle expense reporting with a focus on accuracy and detail. Personal support: Offer personalized assistance to help the CEO make the most of their schedule and productivity. Confidentiality: Manage sensitive information with discretion and maintain organized, confidential records.

As a Professional Services Consultant at Nexthink, you will play a vital role in delivering exceptional services to our clients. Your expertise in technical solutions and client engagement will help organizations enhance their digital experience management. You will collaborate closely with teams to develop strategies that drive success and ensure our clients harness the full potential of our products.

Role Overview Panorama Education is hiring an Executive Coordinator & Operations Administrator in Boston, Massachusetts. This role supports executive leaders and manages daily operations to help the organization serve educators and students more effectively. What You Will Do Provide direct support to executive leadership, including scheduling, meeting coordination, and communications. Oversee operational tasks to keep workflows organized and efficient. Help streamline processes that contribute to Panorama Education’s mission of empowering educators and improving student outcomes.

One Medical, now part of Amazon, has spent over fifteen years improving primary care. The organization offers in-person visits, 24/7 virtual care, on-site labs, and programs for preventive and chronic care management. Diversity and compassion are central values, with a focus on building teams where everyone can thrive. Role overview This Boston-based position combines clinical and administrative work. The role is also known internally as Lab Services Specialist or Member Support Specialist. It involves supporting both patients and staff in a primary care setting. Key responsibilities Perform venipuncture and assist with other clinical services as needed Welcome patients and serve as the first point of contact, creating a supportive environment Maintain the office lobby’s appearance to reflect the One Medical brand Support the Practice Coordinator, Operations Manager, and providers with a variety of administrative and clinical tasks Engage with patients using empathy and strong interpersonal skills to help remove barriers to care Use proper specimen collection techniques, prioritizing patient safety and comfort Identify and suggest customer-focused solutions during daily interactions What helps in this role Strong verbal and written communication skills Ability to solve problems and adapt to new challenges as part of a team Comfort with receiving feedback and seeking opportunities for growth Motivation to serve others and create positive experiences for both patients and colleagues

Join Prosidian Consulting as an Auditor in our Boston office, where you will play a crucial role in providing expert financial assessments and ensuring compliance with regulatory standards. You will work closely with a dedicated team, utilizing your analytical skills to support our clients in achieving their financial goals.