Executive Assistant & Office Operations

Location: Birmingham, AL (in office) Type: Full-time Department: Operations Reports to: Head of PeopleComp: $50,000 - $55,000About the Role:As an Executive Assistant, you'll play a vital role in supporting senior leadership by managing calendars, inboxes, travel, and other essential tasks that ensure the smooth operation of daily activities. In addition, you'll oversee the daily functions of our Birmingham headquarters and nearby data center facilities. This is a highly dynamic role where each day presents new challenges and opportunities.Key Responsibilities:Manage executive calendars, inboxes, and travel arrangements comprehensivelyProactively anticipate needs and prepare for meetings, addressing conflicts as they ariseOversee the management of our headquarters office, ensuring a welcoming and efficient environmentCoordinate operations at our data center facilities, including access and maintenanceHandle sensitive information with utmost discretion and sound judgmentQualifications:Exceptional organizational skills, thriving in fast-paced and ambiguous settingsPrevious experience supporting senior leaders and understanding the demands of achieving

As an Executive Assistant, you will play a pivotal role in supporting four of our group directors by managing their schedules, handling email communications, prioritizing tasks, and planning travel. Your close collaboration with the Directors will ensure that all business initiatives are recorded, executed, and monitored effectively, enabling them to concentrate on expanding the business and nurturing client relationships. Key responsibilities include organizing meetings, preparing presentations and documents, and taking minutes.Daily responsibilities will encompass:Facilitating time management for the Directors so they can focus on business growth rather than day-to-day tasks, eliminating any non-essential duties.Preparing presentations, reports, and tracking key performance indicators (KPIs).Confidentially taking minutes, preparing documents and reports, and managing email communications, including filtering and responding when necessary.Representing the business at events as needed.Providing comprehensive support to Directors in implementing and managing business plans, ensuring all agreed actions are prioritized and completed, and following up with the relevant Directors or Heads of Departments.Answering phone calls and managing diaries, including coordinating meetings and events.Planning and coordinating all travel and accommodation needs for the Company, controlling costs and centralizing management of the process.Scheduling and documenting Directors' 1-2-1 meetings, maintaining copies of action logs and reviews for HR records.Attending training and competency development courses as directed by the Company.Meeting or exceeding the objectives and KPIs established by the Directors, contributing to the ongoing success of the business and the Executive Assistant role through open discussions with the Directors.Completing any tasks required by the business across group companies to ensure compliance, safety, and business continuity.

We are seeking a highly organized and proactive Executive Account Assistant to join our dynamic team at Alpha Insight Inc.. In this role, you will provide comprehensive support to our executive team, ensuring smooth operations and effective communication across all levels of the organization.Your responsibilities will include managing schedules, coordinating meetings, preparing reports, and handling correspondence. You will act as a liaison between executives and clients, showcasing your exceptional interpersonal skills and professionalism.

Join Our Team as an Assistant Vice President in Private Banking Middle OfficeContract Type: 12 Month Fixed Term / Potentially PermanentWork Arrangement: Hybrid - 3 Days Onsite per WeekLocation: Birmingham, UKWe are actively seeking talented Associate and Assistant Vice President-level professionals to thrive in a dynamic operations environment, supporting a prominent private banking institution. This position is integral to our Operations function, primarily focused on Asset Servicing. The successful candidate will possess robust experience in operational or middle-office teams within equity or fixed income sectors, demonstrating the ability to quickly adapt and work independently.The ideal profile will include experience in corporate action event processing (mandatory and voluntary), overseeing end-to-end processing, event notifications, bookings, reconciliations, and interactions with custodians. Candidates should exhibit familiarity with event-specific intricacies (e.g., Japanese stock splits) and be adept at navigating multiple systems while upholding meticulous attention to detail and control frameworks.Experience in settlements is also highly desirable, which includes familiarity with SWIFT messaging, market matching requirements, and the understanding of 515/518 processes. An understanding of Settlement Instructions (SSIs), custody workflows, asset transfers, and the application of CASS rules 6 & 7 in an operational context is crucial.Success in this position hinges on exceptional interpersonal skills, as you will engage with internal teams, external custodians, and client-facing personnel regularly. A strong risk management mindset, the ability to handle exceptions, and confidence in appropriately escalating issues are essential attributes.

Join Our Team as a Private Banking Middle Office Associate12-Month Fixed-Term Contract / Potential for Permanent PositionHybrid Work Model - 3 Days Onsite Each WeekBased in BirminghamWe are on the lookout for exceptional Associate and Assistant Vice President-level professionals to join a dynamic operations team at a prestigious private banking institution. This role is a critical part of our Operations function, primarily focusing on Asset Servicing. The successful candidate will have significant hands-on experience within operational or middle-office environments, particularly in equity or fixed income sectors, and will be adept at quickly adapting to new challenges and working independently. The ideal candidate will possess a solid background in corporate action event processing, covering both mandatory and voluntary events, and will manage the end-to-end process, including notifications, bookings, reconciliations, and interactions with custodians. Familiarity with event-specific details, such as Japanese stock splits, and the ability to navigate complex systems while upholding meticulous attention to detail and control standards is essential. Experience in settlements is also highly valued, including knowledge of SWIFT messaging, market matching requirements, and processes associated with 515/518. An understanding of Standard Settlement Instructions (SSIs), custody workflows, asset transfers, and the application of CASS rules 6 & 7 in operational settings is crucial. To thrive in this role, you will need excellent interpersonal skills, as you will regularly engage with internal teams, external custodians, and client-facing personnel. A robust risk awareness, the capability to manage exceptions, and the confidence to escalate issues as necessary are vital for success.

RSS Infrastructure Limited (RSSI) is a recognized leader in the Rail and Construction sectors, honored at the 2018 ‘Rail Partnership Awards’ by Network Rail for its innovative solutions that enhance safety and productivity.With offices in Birmingham and Doncaster, RSS Infrastructure is proud to employ over 70 skilled staff members alongside a diverse contingent workforce that services the majority of the UK. Our extensive service portfolio encompasses Overhead Line Electrification, Vegetation Management, Track Access, Civils/Construction solutions, Safety Critical Resource Services, Magnetic Safety Barrier Fencing, Magnetic Points Boards, and Signalling Services, making us the UK’s exclusive provider of Track Warning Systems.Your Role:As an Executive Assistant, you will play a crucial role in supporting four of our group directors, ensuring seamless diary management, email filtering, and travel arrangements. Your collaboration with the Directors will be instrumental in documenting, implementing, and reviewing business plans and actions, thus allowing them to concentrate on client development and business growth. You will also organize meetings, prepare presentations, and take minutes.Your key responsibilities will include:Creating time for Directors to focus on business growth by removing non-essential tasks and administrative burdens.Preparing presentations, reports, and measuring KPIs.Conducting confidential minute-taking, document preparation, and managing emails (filtering and responding as necessary).Representing the business at events when required.Fully supporting Directors in executing business plans, managing action logs to ensure priority actions are completed, and liaising with relevant Directors or Heads of Departments to follow up on outstanding actions.Handling telephone communications, managing calendars, and coordinating meetings and events.Planning and coordinating all travel and accommodation requirements for the Company, overseeing costs, and centralizing control of the process.Ensuring 1-2-1 meetings for Directors are scheduled and documented, with action logs stored centrally for HR records.

Join our dynamic team at Alpha Insight Inc. as an Office Receptionist, where you will be the first point of contact for our clients and visitors. Your role will be critical in ensuring smooth operations within our office environment.As the Office Receptionist, you will be responsible for greeting guests, managing phone calls, scheduling appointments, and providing administrative support to our staff. We are looking for someone who is organized, friendly, and has excellent communication skills.

Join our dedicated team as a Medical Office Administrator, where you will play a crucial role in ensuring the smooth operation of our healthcare facility. You will be responsible for managing administrative tasks, coordinating patient flow, and supporting medical staff in delivering high-quality care.

As an Office Specialist at Cook's Pest Control, Inc., you will play a vital role in ensuring the smooth operation of our office while delivering exceptional customer service. Your responsibilities will encompass a variety of office and clerical tasks, spanning from general receptionist duties to essential HR and Accounting functions.Customer Service ResponsibilitiesHandle incoming customer calls and direct them to the appropriate department.Conduct initial new customer intake, entering essential customer information and forwarding details to the relevant sales team member.Address customer inquiries related to accounts and billing.Reach out to customers regarding invalid payments and funding sources.Accounting ResponsibilitiesProcess customer payments and ensure daily bank deposits are completed.Manage vendor invoices, submitting payments via credit card or routing requests to the Corporate Office as appropriate.Keep track of overdue accounts and contact customers for collections, forwarding accounts to a collections agency when necessary.Execute account write-offs and terminations of customer accounts as required.Collaborate with the District Manager to complete tasks outlined in the Daily Accounting Checklist.Review and adjust payroll as needed.Maintain petty cash records.Human Resources ResponsibilitiesOversee the entire hiring and onboarding process for new employees, including background checks, scheduling physicals and drug screens, entering employee information into HRIS, and finalizing new hire paperwork.Assist both new and existing employees with general HR and Benefits inquiries.Process monthly employee changes, including pay rate and status modifications.Facilitate the termination process for departing employees.Manage Workers’ Compensation and Auto Insurance claims.Office Management ResponsibilitiesComplete monthly orders for warehouse and office supplies.Order business cards as needed.

Cooks Pest Control, Inc. is hiring an Office Specialist for the Birmingham North location. This position plays a key part in keeping the office running smoothly and supporting both staff and customers. Role overview The Office Specialist handles a range of administrative tasks each day. Typical responsibilities include managing incoming and outgoing correspondence, assisting customers with their needs, and organizing files. The role also provides support for various office functions as needed. What you will do Manage correspondence and communications Assist customers in person or by phone Organize and maintain office files Support daily office operations What we value Cooks Pest Control, Inc. looks for proactive individuals who contribute positively to the work environment and help maintain high standards of efficiency and customer satisfaction.

gopuff seeks a Junior Operations Supervisor for its Birmingham 1353 site. This position plays a key part in keeping daily operations organized and efficient. What you will do Support the daily workflow and ensure tasks move forward smoothly Assist with troubleshooting and resolving operational issues as they arise Help maintain high standards for customer satisfaction throughout each shift Role focus This role centers on monitoring processes, providing hands-on support to the team, and helping to uphold service quality. The Junior Operations Supervisor works closely with others to keep operations running as planned.

Since our inception in 2009, Square has transformed the landscape of commerce. We began by empowering businesses to accept payments easily and ensure they never miss a sale. However, we recognized that many sellers were hindered by outdated tools that failed to integrate effectively.To address these challenges, we expanded our offerings into software, creating seamless, omnichannel solutions that enable sellers to thrive online, manage inventory, implement buy now, pay later options, schedule appointments, foster customer loyalty, and efficiently manage their workforce. Our financial services are embedded at the point of sale, allowing merchants to access business loans and oversee their cash flow conveniently. By integrating Afterpay, we further our mission to provide tools that deliver significant value and growth, empowering sellers to attract the next generation of shoppers and enhance their competitiveness.Today, we serve a diverse range of sellers—from large enterprises with intricate operations to those just starting out. As our clients evolve, so do our solutions. The potential for growth is immense, and we are committed to building a meaningful, sustainable business while assisting sellers around the globe in achieving their goals.

Location: Swan Shopping CentreShift Pattern: Various shifts from Monday to Sunday, 8 hours per weekPay Rate: £12.53 per hourIf you need any additional support or adjustments during the recruitment process, please contact our Recruitment Department at recruitment@abm.com. We're dedicated to assisting you!Role Overview and PurposeAs the primary representative of the Security Team, your professionalism and proactive attitude are crucial in this influential role. Your commitment to providing outstanding security and customer service will ensure the safety and satisfaction of our clients and visitors.Key ResponsibilitiesEngage with all visitors and tenants within the shopping centre, delivering exceptional customer service.Conduct regular patrols of the shopping centre as outlined in the site assignment instructions, maintaining a proactive approach at all times.Identify opportunities to assist visitors proactively and help as needed.Ensure a safe and welcoming environment for all visitors and tenants.Manage incidents according to site policies and procedures.Communicate effectively with the site control room to respond to incidents and keep colleagues informed and supported.Report any unsecured areas of the site to the Control Room immediately and take action to rectify them.Document all non-conformities and emergencies accurately with the appropriate control room personnel.Handle emergencies efficiently, keeping the Centre team informed throughout.Demonstrate an understanding of human behavior to monitor and report suspicious activities in accordance with site/company policies.Maintain vigilance to manage unauthorized access by banned individuals.Adhere to radio procedures at all times.Accurately record all events/incidents in the Security Officer notebook as per policy.Accept other reasonable duties as assigned to meet the business's needs.Respond promptly to all security issues and events.Complete all required training as directed by your line manager.Be available to cover at least one additional shift per month as needed to cover absence or annual leave.Collaborate with the Environmental Services team to enhance service delivery and highlight teamwork opportunities.Please note that further duties may be assigned by your manager to support the team and ensure the smooth operation of the business.

Role Overview Delta Capita is hiring for an Associate or AVP to join the Private Banking Middle Office team in Birmingham. This position is available as either a 12-month fixed term contract or a permanent role. The work arrangement is hybrid, with three days per week onsite. What You Will Do Take full operational responsibility for corporate actions and settlements workflows in private banking operations Apply strong risk awareness in a highly regulated environment Work independently from the start, drawing on previous experience in similar roles What We Are Looking For Significant hands-on experience in corporate actions processing and settlements operations Ability to operate independently and manage responsibilities from day one Solid understanding of equities products Strong sense of risk management Location and Work Arrangement Based in Birmingham, United Kingdom Hybrid schedule: onsite three days each week Contract Details Fixed term (12 months) or permanent position

Join our dynamic team at Veolia Environnement S.A. as an Operations Engineer. In this pivotal role, you will be responsible for ensuring the smooth operation and maintenance of our facilities. Your expertise will help us optimize performance and improve our processes, contributing to our commitment to sustainability.

About UsPerk, formerly known as TravelPerk, is a cutting-edge platform dedicated to revolutionizing travel and spend management. Our innovative tools are designed to eliminate the tedious and manual tasks that impede productivity, automating processes from travel bookings to expense management and invoice processing. By addressing the $1.7 trillion problem of lost productivity caused by shadow work, we empower organizations to focus on what truly matters.With over 10,000 trusted clients, including renowned names like Wise, On Running, Breitling, and Fabletics, we are committed to restoring the 7 hours of productivity lost by each employee weekly.Founded in 2015, Perk has expanded to a global presence with more than 1,800 team members across 12 offices, including our headquarters in London and Boston. Our mission is to combine innovation, control, and simplicity to transform the workplace experience, enhancing both efficiency and employee morale.We are driven by core values such as ownership, delivering exceptional experiences, and fostering teamwork. At Perk, we prioritize curiosity, purpose, and mindset over mere knowledge to unlock your potential. Our diverse talent team comprises leading professionals from the travel and SaaS industries, representing over 70 countries. If you are passionate about making a tangible impact and redefining how millions experience work, we invite you to join us.For more information, please visit www.perk.com.

Rexel Limited is hiring an Internal Sales Executive for its Birmingham office. This role centers on expanding sales, supporting customers, and strengthening client relationships in the electrical solutions sector. Key responsibilities Identify and pursue new business opportunities through active outreach and relationship development Manage and grow existing client accounts Provide attentive, responsive service to customers Assess client needs and suggest appropriate solutions Guide customers through each step of the sales process for a seamless experience What we’re looking for Interest in sales and customer service Clear, professional communication skills with clients Team-oriented approach and enthusiasm for collaboration Drive to help customers find the right solutions Internal Sales Executives at Rexel Limited play a vital role in delivering quality electrical solutions and ensuring customer satisfaction remains high.

Join Raising Cane's as an Operations Manager and lead a dynamic team in delivering exceptional service and quality. In this pivotal role, you will oversee daily operations, ensuring our high standards are met while fostering a positive environment for both employees and customers. You will be responsible for strategic planning, staff development, and driving sales performance.

Join our dynamic team at Rexel as an Internal Sales Executive. In this vital role, you will be responsible for driving sales growth by proactively engaging with clients, identifying their needs, and providing tailored solutions. Your ability to communicate effectively and build strong relationships will be key to your success.

xplor seeks an Account Executive to join the team in Birmingham. The focus of this position is to build strong relationships with merchants, learn about their business goals, and recommend solutions that help them grow. Working directly with clients, this role identifies needs and matches them with products that fit their operations. Key responsibilities Engage with merchants to discuss their business challenges and objectives Present solutions and activate offerings that help clients improve performance Work with team members to drive merchant sales Guide clients through the sales process and support a smooth experience Location This role is based in Birmingham.