Executive Assistant

At Clarion Events, we put our people at the forefront of everything we do. Our core values of PASSION, CARE, IMAGINATION, and TRUST guide our operations across all exhibitions and conferences.If you resonate with our values and aspire to contribute to a thriving, innovative global enterprise, we encourage you to apply.Your Opportunity:We are thrilled to announce an opening for an Executive Assistant (EA) within our London office, tasked with providing comprehensive administrative support to our senior board-level executives.This role encompasses support for three executives, along with ad hoc assistance for the Group CEO and the CEO of EMEA.Your responsibilities will include proactive diary management, organizing travel arrangements (including visa applications), and handling day-to-day administrative tasks such as expense reporting, purchase order and invoice management, and reconciling monthly credit card statements. Additionally, you'll be expected to assist other EAs during peak periods.We are looking for a talented, proactive, and experienced team player who has a history of thriving in fast-paced environments and possesses a solid understanding of the core functions of central departments.This position is hybrid, with a commitment to work four days in the office (Monday to Thursday) for the first six months. After this period, there may be flexibility to reduce to three days in the office based on work commitments.

About MasabiMasabi is at the forefront of the fare payment revolution, enabling millions of riders to navigate their journeys effortlessly around the globe. Our innovative fare collection platforms allow passengers to conveniently purchase and present tickets for public transport using mobile devices, ticket machines, or simply by tapping their bank cards.Our flagship Justride platform operates in over 250 locations worldwide, including major cities. With our pioneering mobile ticketing SDK, we collaborate with industry giants like Uber, Moovit, and Transit.At Masabi, your career journey is just as important as the ones we facilitate for our users. Joining us means becoming part of a diverse network of innovators passionate about delivering exceptional results. Here, you'll find the resources and support needed to forge the career path you desire.

FRP Advisory is hiring an Executive or Senior Executive to focus on governance in the London office. This role centers on building and applying governance frameworks, with a strong emphasis on regulatory compliance and supporting strategic projects that improve how the business operates. Main responsibilities Develop and implement governance frameworks that meet regulatory standards. Monitor compliance and address any gaps or risks. Support strategic initiatives aimed at improving operational effectiveness. Collaborate with teams across departments and maintain strong relationships with stakeholders at every level. What we look for Experience in governance, compliance, or a related field. Ability to lead projects and work proactively. Strong communication skills for engaging with colleagues and stakeholders. Comfort working in a collaborative environment.

We are seeking a highly skilled and proactive Executive Personal Assistant to join our dynamic team at the Park Lane Office. If you are an organized self-starter with exceptional time management abilities, this position may be the perfect fit for you.The ideal candidate will take on a variety of responsibilities, including:Providing comprehensive PA support to the CEOs of Fine & Country and the Guild of Property Professionals, which includes:Expertly managing diaries and scheduling appointmentsCoordinating meetings and reserving meeting rooms, including off-site venues as neededHandling travel arrangements, including securing hotel and flight bookings with necessary approvalsManaging emails and responding to inquiries where applicableFielding telephone callsDrafting letters, reports, and presentations, including audio typingConducting specific projects and research as requiredDelivering professional, warm, and efficient Front of House/Customer Service, including greeting visitorsAnswering calls and managing postal correspondence, including coordinating courier servicesMaintaining the meeting room calendarArranging refreshments for meetings when necessaryOrdering and restocking office and kitchen suppliesEnsuring annual renewal of all office and facilities supplier contractsOverseeing the upkeep of marketing materialsParticipating in the Saturday office rotaManaging emails directed to the Admin accountAssisting in organizing company and social events throughout the yearMoreover, additional responsibilities will include:Overseeing building securityServing as Fire Warden and supporting office Health and Safety, which involves:Conducting risk assessmentsMaintaining established standards and processesEnsuring adequate first aid training for staff on-siteGeneral maintenance of the office environment and facilitiesThe successful candidate must possess extensive experience in a similar role, particularly in administration and office management, with a keen eye for detail. You should also have:Proficiency in Microsoft Word, Excel, and PowerPointA positive attitude and a strong commitment to providing outstanding customer serviceExcellent problem-solving skillsIn return, we offer:25 days of annual leave plus bank holidays, increasing to 30 days with length of serviceThe option to purchase up to 5 additional days of leave

Join a prestigious trading platform that is ambitiously expanding its global footprint. Our award-winning products are recognized for their innovative technology and outstanding client experience. We pride ourselves on excellence and are continuously seeking exceptional individuals to become part of our dynamic team.We are in search of a highly organized and proactive Executive Personal Assistant to assist the CEO with daily operations. This pivotal role guarantees effective communication and streamlined administrative procedures across the organization, handling both personal and professional responsibilities. The ideal candidate will demonstrate initiative, possess a keen sense of detail, manage multiple tasks efficiently, and maintain confidentiality while delivering top-tier administrative support in a fast-paced environment.

We are in search of a proactive and exceptionally organized Executive Assistant who can seamlessly adapt to the multifaceted demands and intricate nature of the Director's various engagements across our group of companies.This role is set in a lively and often fast-paced environment, with Directors actively progressing through numerous projects at different stages of development.As an Executive Assistant, your outstanding organizational, IT, and communication skills are essential. Moreover, the capability to work independently while effectively managing upwards is crucial for the success of the chosen candidate.Your daily responsibilities will encompass a mix of routine and highly varied tasks, presenting both challenges and opportunities for growth.

Omaze connects people in the UK and Germany with the chance to win luxury homes and life-changing prizes, all while supporting important charities. Over the past five years, the Omaze community has raised more than £100 million for organizations such as Age UK, the RSPCA, British Heart Foundation, and Great Ormond Street Hospital Charity. The company continues to grow, aiming to expand its social impact worldwide. Role overview This Executive Assistant position supports the CEO at Omaze’s London office. The role centers on managing the CEO’s schedule, acting as the main point of contact, and handling a mix of professional and personal tasks. The Executive Assistant will interact with a wide range of stakeholders, including investors, board members, media, and partners in entertainment and sports. What you will do Coordinate a complex calendar of internal and external meetings for the CEO. Identify and prioritize key focus areas, including documents to review and sign, deadlines, emails, and invitations. Serve as the CEO’s primary point of contact via email and phone, responding to inquiries and providing information as needed. Arrange meeting locations, appointments, travel, and accommodations. Plan and manage detailed travel logistics. Handle business and personal errands as required. Support the planning and execution of events, activities, and special projects. Requirements At least 7 years of experience supporting CEOs or senior executives, ideally in organizations experiencing rapid growth. Demonstrated long-term commitment and stability in previous Executive Assistant roles. Excellent organizational skills and strong attention to detail. Positive attitude and ability to thrive in a changing environment.

Join the dynamic team at Natter as an Executive Assistant! We are looking for a proactive and organized individual to provide comprehensive support to our executives, ensuring smooth operations and effective communication within the organization.

Airtable, a leading collaboration and productivity platform, is seeking a dynamic Senior Account Executive to join our Commercial team in London. In this role, you will leverage your extensive sales expertise to drive growth and foster relationships with our clients. You will be responsible for identifying new business opportunities, managing sales cycles, and closing deals that enhance our customers' experience with Airtable.

Join Us in Revolutionizing the Creator Economy with AIFanvue is at the forefront of the creator monetization landscape globally. As an AI-driven, creator-first platform, we empower creators to connect, engage, and monetize their audiences on a large scale. Following our successful Series A funding round, Fanvue has achieved over $100M in annual recurring revenue and continues to experience remarkable triple-digit growth, supporting hundreds of thousands of creators and millions of fans worldwide.In this fast-paced environment, the role of the CEO becomes increasingly pivotal. We are seeking an Executive Assistant who will maximize the Founder’s effectiveness while also spearheading strategic initiatives across the company with clarity, speed, and accountability. The RoleWe are on the lookout for an Executive Assistant to the CEO / Co-Founder who can act as a true force multiplier.This role transcends traditional administrative duties; it is a high-trust, high-ownership position that balances executive support with operational project leadership—approximately a 30/70 split between EA responsibilities and strategic project execution.You will safeguard the CEO’s time, focus, and energy while independently advancing critical initiatives, extracting insights from data, and ensuring momentum across teams.Your ability to bring order to chaos, act swiftly without compromising judgment, and assertively protect priorities will be essential in this role. Key ResponsibilitiesEfficiently manage the CEO’s inbox and calendar with sound judgmentPrepare comprehensive meeting agendas, pre-reads, and concise action itemsCoordinate travel arrangements, logistics, and accommodations seamlesslyOversee both business and personal expense managementDrive important strategic projects and partnerships on behalf of the CEOMaintain the executive projects board for weekly leadership meetingsMonitor complex initiatives and ensure follow-through across various teamsAnalyze large datasets and provide actionable insights to support decision-makingEstablish and uphold operational systems for ongoing administration, logistics, and prioritizationSupport the CEO’s personal brand, public presence, and key relationshipsContinuously enhance how information is organized, tracked, and communicated

ABOUT SOTHEBY'SFounded in 1744, Sotheby’s stands as the premier global marketplace for art and luxury. We facilitate both access to and ownership of extraordinary art and luxury items through various channels, including auctions, private sales, e-commerce, and retail. Supported by an innovative technology platform, our extensive network of specialists spans 40 countries and covers 70 categories, including Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, Design, and collectible vehicles and real estate. At Sotheby’s, we believe in the transformative power of art and culture, and we are dedicated to fostering inclusivity, sustainability, and collaboration within our industry.THE ROLEWe are seeking a dynamic Executive Assistant to provide comprehensive support to our Chief Marketing Officer and Global Head of Media Relations, as well as assistance to the Marketing and European Press Teams as needed.RESPONSIBILITIESEmail and Diary Management:Continuously monitor incoming emails and calls to ensure the CMO and Global Head of Media Relations are promptly informed of urgent matters.Delegate, escalate, and manage emails, requests, and calendars on behalf of the CMO and Global Head of Media Relations.Establish and maintain an efficient filing system for the CMO and Global Head of Media Relations.Conduct research to influence the communications strategy of proposals and pitches.Create PowerPoint presentations for internal meetings and communications.Oversee press monitoring services and perform data analysis to evaluate PR coverage.Manage the global calendar of art world events and Sotheby’s communications activities for departmental planning.Assist with travel itineraries, expense reports, and meeting scheduling for the CMO and Global Head of Media Relations, plus support other projects as required.Organize and document team meetings.Represent the CMO or Global Head of Media Relations in meetings as necessary.Support marketing, communications, and social media campaigns.Assist in organizing marketing and PR events.Monitor industry news and competitor activities.

Role Overview PMG is looking for an Executive Assistant in London to support the executive team. This role centers on organizing schedules, coordinating meetings, and keeping communication smooth between departments. What You Will Do Manage calendars and appointments for executives Arrange and coordinate meetings Facilitate communication across teams What We Look For Strong organizational skills Proactive approach to problem-solving Experience supporting leadership or executives This position is based in London, UK.

Paddle builds payment infrastructure for digital product companies, serving as Merchant of Record to simplify payments for software sellers. The platform is designed to make transactions faster, safer, and more affordable. With backing from investors like KKR, FTV Capital, Kindred, Notion, and 83North, Paddle supports over 6,000 software sellers in 245 territories. Role overview The Executive Administrative Assistant supports Paddle’s Executive Committee (ExCo), working closely with the Executive Assistant to the CEO, President, and CFO. This position helps keep daily operations running smoothly by managing schedules, coordinating travel, handling expenses, and maintaining strong communication across the executive team. Strong organizational skills, attention to detail, and a proactive approach are important in this global workplace. What you will do Diary and scheduling Manage calendars for ExCo members, keeping schedules efficient and current. Arrange internal and external meetings across multiple time zones. Resolve scheduling conflicts and adjust plans as needed. Travel and logistics Book domestic and international travel, including flights, hotels, and ground transportation. Create clear, detailed itineraries for executive travel. Handle changes or disruptions to travel plans to keep everything on track. Expenses and administration Prepare and submit expense reports following company policy. Assist with general administrative tasks as requested by ExCo members. Meeting coordination Organize meeting agendas and logistics to make the best use of executive time. Location This position is based in London.

About Adaptive SecurityAdaptive Security is an innovative cybersecurity startup dedicated to combating AI-driven cyber threats. Following a successful $81 million Series B funding round in December 2025, led by NVIDIA and Bain Capital Ventures, the company is backed by notable investors including Capital One Ventures, Citi Ventures, and Andreessen Horowitz (a16z). This funding round marked a significant milestone as it was NVIDIA's inaugural investment in AI cybersecurity.Founded by seasoned entrepreneurs Brian Long and Andrew Jones, who have a proven track record of building successful companies, Adaptive aims to create a robust security framework for the AI era. Their previous venture, Attentive, achieved over $500 million in annual revenue and a valuation exceeding $10 billion, while TapCommerce was acquired by Twitter. With extensive experience in scaling high-growth businesses, Adaptive is poised for success in the evolving cybersecurity landscape.Trusted by prominent banks, tech firms, and healthcare organizations, Adaptive Security provides protection against emerging threats such as deepfakes, smishing, and AI-enabled voice scams. With rapid adoption in the enterprise sector and a market opportunity exceeding $200 billion, we are just getting started.The RoleWe are seeking a dynamic and results-oriented Senior Account Executive to join our Go-To-Market (GTM) team at our London office. In this pivotal position, you will focus on acquiring large enterprise clients in the finance, healthcare, and technology sectors.You will collaborate with a dedicated Business Development Representative (BDR) to generate top-of-funnel leads and drive strategic outreach, allowing you to concentrate on advancing high-value opportunities, managing efficient sales cycles, and securing new accounts.This role is tailored for sales professionals who excel in collaborative environments and thrive on momentum. You will work closely with leadership, marketing, product, and customer success teams, participating in company events, team retreats, and industry conferences that shape our culture and go-to-market strategy. On a daily basis, you will play a crucial role in refining our sales processes, providing feedback from the field, and contributing to the development of a scalable enterprise sales engine.If you are passionate about selling a product that truly captivates prospects and are eager to help build a world-class team in one of our key hubs, this is an exceptional opportunity to make a significant impact.

About WRITERWRITER empowers top-tier enterprises to harness AI-driven work. Our mission is to amplify human potential through advanced intelligence, demonstrating that transformative AI is achievable by integrating IT and business teams for comprehensive enterprise change. With WRITER’s all-encompassing platform, numerous organizations such as Mars, Marriott, Uber, and Vanguard are constructing and implementing AI agents that leverage their proprietary data, powered by WRITER’s enterprise-grade large language models (LLMs). Valued at $1.9B and supported by prominent investors like Premji Invest, Radical Ventures, and ICONIQ Growth, WRITER is swiftly establishing itself as the frontrunner in enterprise generative AI.Founded in 2020 and with offices in San Francisco, New York City, Austin, Chicago, and London, our dynamic team is ambitious and agile, and we’re on the lookout for talented, dedicated individuals to join us in pioneering a brighter future of work through AI. About the RoleWe are in search of an outstanding Executive Assistant to collaborate with our Chief Commercial Officer (CCO) and Chief Operating Officer (COO) at our London office. This pivotal role will act as a strategic extension of the C-Suite, managing intricate schedules, ensuring effective communication, and maximizing the value of their time for the organization.You will closely work with our U.S.-based executive support team, serving as the key London contact for scheduling, logistics, and coordination. When our CCO and COO are in the UK, you will be their anchor. During their travels to the U.S., you will guarantee seamless transitions and continuity, ensuring that the momentum remains uninterrupted, regardless of their location.This is a hybrid position based in London, requiring your availability in the office as necessary to effectively support our executives.

About LendableLendable is dedicated to revolutionizing the way individuals access credit and save money. As one of the UK’s newest unicorns, our innovative technology is reshaping the fintech landscape. We are a rapidly growing team of over 700 individuals, profitable since 2017, and backed by premier investors like Balderton Capital and Goldman Sachs. Our customer satisfaction is reflected in our outstanding reviews, boasting a 4.9 rating from tens of thousands of reviews on Trustpilot.We have redefined the Big Three consumer finance products: loans, credit cards, and car finance. Our mission is to deliver funds to our customers within minutes instead of days.As we expand into the UK and US markets, we aim to disrupt the traditional banking systems that rely on outdated processes.Join Us If You Want ToTake ownership of your role and make impactful decisions from day one.Collaborate within small, dynamic teams that prioritize innovative solutions.Develop cutting-edge technology in-house, leveraging new data sources and AI.The Role in BriefYou will provide critical support to our Chief Capital Officer and, as needed, assist our Chief Executive Officer and Chief Operating Officer. This is a diverse and fast-paced role that embodies the start-up ethos.Located in Shoreditch, you will be part of a welcoming and supportive team that shares a passion for innovation.

About AztecAt Aztec, we are dedicated to enhancing privacy within the Ethereum ecosystem.In today's public blockchain landscape, users often unknowingly expose sensitive data, posing risks to both privacy and security in the pursuit of trustlessness.Unencrypted blockchains inherently compromise privacy while necessitating extensive redundancy for transaction validation.To implement scalable encryption in a public blockchain framework, we leverage advanced mathematics and engineering. Our talented team of scientists and engineers has developed Plonk, the industry-standard zkSNARK, alongside Noir, the universal language of zero knowledge.We are pioneering a unique Layer 2 solution featuring private smart contracts, which demands innovative cryptographic techniques, a zero-knowledge domain-specific language for contract creation, a privacy-centric execution environment, a meticulously crafted circuit set for validating the chain to L1, a decentralized block-building and proving mechanism, and an exceptional user and developer experience. We are excited to bring this innovation to market.Having secured $125 million from leading investors such as a16z crypto, Paradigm, Variant, Consensys, and a_capital, our growth trajectory is steep and ambitious.Job Title: Executive Assistant (hybrid role, with a minimum of 3 days a week at the Aztec office in Farringdon, London)Department: Operations and AdministrativeRole FocusWe are seeking a highly skilled and experienced Executive Assistant & Office Manager to provide vital support to our founder, leadership, and operations teams while overseeing our London office.In this pivotal role, you will be the key individual in ensuring that our office environment is inviting, our operational systems function smoothly, and that our team has the necessary support to excel. This role is ideal for someone who is reliable, detail-oriented, and adept at managing multiple priorities in a dynamic setting.Your responsibilities will include:Overseeing the Founder’s inbox, prioritizing emails, ensuring prompt responses, and flagging important items for follow-up to maintain seamless operations.Coordinating the Founder’s calendar, managing meeting arrangements, and acting as the primary gatekeeper for internal teams and external stakeholders.Being a reliable source of information and the go-to individual for all matters related to the founder.Assisting with People Operations initiatives...

Role Overview Experian is looking for an Executive Assistant to support the senior leadership team in London. This position calls for strong organizational skills and initiative. The Executive Assistant will handle calendar management, arrange meetings, and provide project support to help daily operations run smoothly. What You Will Do Manage complex schedules for senior leaders Coordinate meetings and appointments Assist with project management tasks as needed What We’re Looking For Exceptional written and verbal communication skills Keen attention to detail Ability to stay organized and effective when priorities shift This role is based in London and supports key decision-makers at Experian.

At Frontify, we are passionate about empowering brands to transform their ideas into impactful realities.Our innovative brand platform revolutionizes the way teams manage digital assets, collaborate on projects, and design captivating campaigns. We proudly support thousands of marketers and designers, including teams at industry giants like Uber, Microsoft, Volkswagen, and Telefónica, helping them craft engaging brand experiences.With our headquarters located in the picturesque St. Gallen, Switzerland, and offices in vibrant cities like London and New York City, we foster a dynamic culture centered around creativity, collaboration, inclusion, and joy. We are actively searching for new members to join our mission. If you are ready to embark on an exciting new journey, we invite you to read on!Your TeamOur team is international, driven, ambitious, and supportive, spanning both sides of the Atlantic. We are a community of collaborative enthusiasts dedicated to making a significant impact in the branding industry. Our team members strive for excellence, focusing on delivering exceptional value to our customers while advancing their careers.Your MissionAs a key player in our EMEA Enterprise Sales team, you will be instrumental in our quest to create a thriving environment for brands. You will have an in-depth understanding of our value proposition, use cases, and product offerings. Utilizing a consultative selling approach, you will manage our inbound and outbound leads while generating your own self-sourced leads to build a robust sales pipeline. Your ultimate goal will be to close deals and drive success.