Executive Assistant

Join a leading name in the creative arts industry as an Administrative Assistant to the Director in South West London. Our client is seeking a dedicated professional to provide exceptional administrative support within the Finance department, working closely with two senior managers. This position is pivotal as it serves as a trusted liaison between internal teams and external stakeholders, often dealing with sensitive and complex matters.Key Responsibilities:Develop and maintain organized filing systems, both digital and physical.Manage diaries effectively to ensure efficient scheduling.Coordinate logistics for meetings, travel, and accommodations, both domestically and occasionally abroad.Proactively prepare briefing materials for meetings and ensure follow-up actions are completed.Attend meetings as required, taking detailed notes and action items.Undertake additional administrative tasks relevant to the role's scope.Facilitate clear communication of written correspondence within the department and the broader organization.Advocate for sustainable work practices in alignment with the organization’s Sustainability Statement.Prepare for both internal and external meetings, coordinating necessary logistics including visitor passes and refreshments.

THE ROLE At Debenhams Group, we are undergoing an exciting transformation, revitalizing our brand, culture, and connections with both colleagues and customers. In the dynamically evolving retail landscape, authentic communication is essential for fostering trust, aligning our teams, and maximizing our impact on internal and external audiences. We are eager to welcome a motivated Merchandising Administrative Assistant who will collaborate closely with various departments across the organization. Your role will involve effectively communicating sales performance back to the broader brand through comprehensive reporting. You will assist in analyzing departmental sales data, enabling you to influence future strategies directly. This fast-paced position requires excellent organizational skills to stay on top of your responsibilities. Working from our central London office, you will be immersed in the world of fashion and data. This position is office-based in our central London location.KEY RESPONSIBILITIESAfter a recent structural overhaul, brand repositioning, and workforce transformation, we’ve assembled a passionate and dynamic team focused on upholding the brand’s premium positioning while embracing innovation and growth. With a clear vision for the future, we are evolving Karen Millen’s legacy and shaping the next chapter of its success.Our Merchandising team is pivotal in ensuring that Karen Millen continues to lead in the global fashion market. With a meticulously curated product range, we strategically deliver exceptional quality and precision in every collection. We thrive on data, trends, and insights, leveraging our expertise to provide the right products to the right customers at the right time. As innovators of the test-and-repeat model, we adapt quickly, balancing our heritage with a forward-thinking approach to fashion.Key Responsibilities:Manage all administrative reporting, analyzing sales performance within your department to be discussed in weekly trade meetings and inform broader strategic planning.Report sales analysis to your Senior Merchandiser to propose actionable strategies.Identify potential issues with current orders and collaborate with the merchandising team to propose effective solutions.Maintain regular communication with suppliers and the warehouse team to ensure timely order fulfillment and minimize delays.Take full responsibility for the Merchandising Admin Assistant Excel trackers, ensuring daily updates.WHAT WE LOOK FOR Your Skills, Knowledge, and Experience A passion for working with numbers and analyzing data trends.A methodical and analytical approach to problem-solving.A keen attention to detail and the ability to manage multiple tasks in a fast-paced environment.

FRP Advisory seeks an Office Administration Assistant to support the Financial Advisory team in London. This position helps keep daily office functions running smoothly and provides direct administrative support to colleagues. Key responsibilities Manage incoming and outgoing correspondence Schedule appointments and coordinate calendars Organize and maintain files Assist with a range of administrative tasks as needed What we look for Strong attention to detail Proactive approach to problem-solving Clear and effective communication skills Commitment to supporting high standards of client service This role is based in our London office and works closely with a team of financial professionals.

Paddle builds payment infrastructure for digital product companies, serving as Merchant of Record to simplify payments for software sellers. The platform is designed to make transactions faster, safer, and more affordable. With backing from investors like KKR, FTV Capital, Kindred, Notion, and 83North, Paddle supports over 6,000 software sellers in 245 territories. Role overview The Executive Administrative Assistant supports Paddle’s Executive Committee (ExCo), working closely with the Executive Assistant to the CEO, President, and CFO. This position helps keep daily operations running smoothly by managing schedules, coordinating travel, handling expenses, and maintaining strong communication across the executive team. Strong organizational skills, attention to detail, and a proactive approach are important in this global workplace. What you will do Diary and scheduling Manage calendars for ExCo members, keeping schedules efficient and current. Arrange internal and external meetings across multiple time zones. Resolve scheduling conflicts and adjust plans as needed. Travel and logistics Book domestic and international travel, including flights, hotels, and ground transportation. Create clear, detailed itineraries for executive travel. Handle changes or disruptions to travel plans to keep everything on track. Expenses and administration Prepare and submit expense reports following company policy. Assist with general administrative tasks as requested by ExCo members. Meeting coordination Organize meeting agendas and logistics to make the best use of executive time. Location This position is based in London.

Join our dynamic team as a Research Administrative Assistant, where you will play a vital role in supporting our Professional Membership initiatives. Your responsibilities will include managing administrative tasks, coordinating research projects, and assisting in the development of engaging membership content. We are looking for a proactive, detail-oriented individual who thrives in a collaborative environment.

Are you a dynamic and detail-oriented financial services professional seeking your next career move? Do you pride yourself on your adaptability and self-motivation? If you possess exceptional time management skills and enjoy overseeing your own and others' schedules, then this opportunity is perfect for you.Recruit UK is thrilled to present a fantastic opening for a Personal Assistant / IFA Administrator in the heart of London, at a prestigious boutique Chartered Independent Financial Advisor (IFA).This firm specializes in providing tailored and comprehensive advice to ultra-high-net-worth clients and has achieved the esteemed Chartered Financial Planner status—recognized as the gold standard in the industry. They are experiencing continued growth and are eager to welcome a new team member who excels in administrative tasks, time management, relationship-building, and can thrive in a dynamic environment.Ranked among the Top 100 UK IFAs, this company is highly regarded by its employees, having received accolades for being one of the best workplaces in the industry. Don’t miss out on the chance to join a passionate team where you can truly enjoy your work.

About UsCrossmedia is a global leader in independent media. Our commitment to integrity in media and business is reflected in our core principles of TRUST, REASON, and the Pursuit of HAPPINESS. Founded in New York City in 2000, we have grown to become one of the largest minority-owned, full-service media planning and buying agencies in the United States, employing over 500 professionals worldwide with aspirations for continued growth.Our mission is to forge innovative connections between brands and consumers, irrespective of the channel or budget, all while maintaining honesty and transparency. We pride ourselves on being a values-driven organization that prioritizes media transparency and objective decision-making. Our dedication to the Pursuit of HAPPINESS is evident through our investment in the professional and personal well-being of our colleagues, reflected in our numerous initiatives, clubs, and cultural events. We have been recognized as one of Ad Age's Best Places to Work for seven consecutive years.With offices in New York, Philadelphia, London, and Germany, we serve a diverse client base, including U.S. Bank, Invesco, Newell Brands, NASCAR, Planet Fitness, and the American Cancer Society.Your RoleWe are seeking a dedicated Part-Time Office Administrative Assistant for our London office, with a work schedule of three days per week: Monday, Wednesday, and Thursday. This role encompasses a range of responsibilities, including operations, reception, and various administrative tasks.

Join our dynamic Renewals team as a Renewals Administrator in South West London (SW3). The ideal candidate will play an essential role in providing comprehensive administrative support to our centralized team.Key Responsibilities:Prepare and distribute tenancy agreements, memorandums of extension, termination paperwork, tenant change addendums, and legal notices (including section 21’s) to landlords and tenants through email and postal services.Manage tenant referencing via our online agency Homelet and additional methods as necessary.Coordinate end-of-tenancy inventory checks and deposit returns for non-managed landlords.Update internal software platforms (Reapit and Proman) with progress notes and task reminders; training on the upcoming CML (Radar) software transition will be provided.Send 90-day renewal reminders via email and post while offering general administrative and telephone support.Ensure all paperwork and procedures adhere to high standards aligned with company policies.Process invoices, manage card payments, and pursue outstanding administrative or rent payments as necessary.Support the broader team as required.

We are seeking a highly skilled and proactive Executive Personal Assistant to join our dynamic team at the Park Lane Office. If you are an organized self-starter with exceptional time management abilities, this position may be the perfect fit for you.The ideal candidate will take on a variety of responsibilities, including:Providing comprehensive PA support to the CEOs of Fine & Country and the Guild of Property Professionals, which includes:Expertly managing diaries and scheduling appointmentsCoordinating meetings and reserving meeting rooms, including off-site venues as neededHandling travel arrangements, including securing hotel and flight bookings with necessary approvalsManaging emails and responding to inquiries where applicableFielding telephone callsDrafting letters, reports, and presentations, including audio typingConducting specific projects and research as requiredDelivering professional, warm, and efficient Front of House/Customer Service, including greeting visitorsAnswering calls and managing postal correspondence, including coordinating courier servicesMaintaining the meeting room calendarArranging refreshments for meetings when necessaryOrdering and restocking office and kitchen suppliesEnsuring annual renewal of all office and facilities supplier contractsOverseeing the upkeep of marketing materialsParticipating in the Saturday office rotaManaging emails directed to the Admin accountAssisting in organizing company and social events throughout the yearMoreover, additional responsibilities will include:Overseeing building securityServing as Fire Warden and supporting office Health and Safety, which involves:Conducting risk assessmentsMaintaining established standards and processesEnsuring adequate first aid training for staff on-siteGeneral maintenance of the office environment and facilitiesThe successful candidate must possess extensive experience in a similar role, particularly in administration and office management, with a keen eye for detail. You should also have:Proficiency in Microsoft Word, Excel, and PowerPointA positive attitude and a strong commitment to providing outstanding customer serviceExcellent problem-solving skillsIn return, we offer:25 days of annual leave plus bank holidays, increasing to 30 days with length of serviceThe option to purchase up to 5 additional days of leave

Join a dynamic legal practice located in South West London as a Business Administrator. We are seeking a proactive individual who excels in client engagement and administrative efficiency. Your role will involve:Assisting clients before consultations by managing documentation such as photocopying ID, obtaining signatures on letters of authority and client care letters, and organizing their files.Compiling legal bundles, which includes pagination, creating an index, and arranging documents in chronological order.Archiving closed legal matter files systematically.Communicating via email with counsel and clients.Demonstrating a willingness to learn and utilize legal software programs.Managing the office calendar, including client appointments and critical deadlines.Handling postal correspondence efficiently.

Kaplan is hiring a Scheduling and Capacity Administrator for a 1-year fixed-term contract based in London. This hybrid role combines remote work with regular time in the Islington office. The position is full time (37.5 hours per week) and offers a salary of £28,860 to £30,000 per annum (Grade K2). Role overview This administrator supports daily operations by handling a mix of administrative and logistical tasks. The work ensures assessment processes run smoothly and efficiently. Key responsibilities Coordinate communications and logistics with suppliers Manage the entire purchase order process, from vendor setup through to order fulfillment Arrange assessment venues and catering Organize staff schedules and related logistics Handle general administrative duties, including managing the team mailbox For more details, see the full job description. If the link does not work, copy and paste: https://tinyurl.com/kcvdrza4 Requirements Comfort with productivity tools such as Google Workspace and the ability to learn new platforms quickly Interest in new technologies, especially AI and automation Strong organizational skills and attention to detail Proactive approach to identifying and resolving administrative issues Contract details Reference number: JR253607 Location: Hybrid (remote and Islington, London) Working pattern: Full time, 37.5 hours per week Contract type: 1 year fixed-term Number of roles: 1 Grade: K2 Salary: £28,860 - £30,000 per annum

Manage and oversee customer account activities effectively.Accurate data entry and record-keeping.Deliver exceptional customer service by addressing inquiries and resolving issues.Coordinate and organize meetings efficiently.Document meeting minutes for future reference.Build strong relationships with customers to enhance their experience.Collaborate with suppliers and sales support staff to ensure timely order fulfillment.Maintain accurate updates and documentation of procedures in the system.Respond promptly to inquiries from customers and suppliers through various communication channels.Ensure consistent communication with clients and suppliers, including both inbound and outbound calls.Perform general administrative tasks as required.Assist with digital marketing initiatives and website management.Demonstrate a keen interest in design and print, including T-shirt and mug printing.Engage with social media platforms to promote company offerings.Operate machinery with full training provided.

Join J.S. Held LLC as a Senior Consultant / Assistant Managing Director in our Builders Risk department. In this pivotal role, you will leverage your expertise to manage and assess complex insurance claims related to construction projects. Your insights will be crucial in guiding clients through risk management and insurance processes, ensuring their projects are safeguarded against unforeseen events. You will collaborate with a talented team, providing strategic advice and solutions tailored to client needs.

Join Catch22 as a Case Administrator specializing in Custody. In this pivotal role, you will be responsible for managing case files, coordinating with various stakeholders, and ensuring compliance with legal standards. Your organizational skills and attention to detail will be crucial in maintaining accurate records and facilitating smooth processes.

Join a prestigious trading platform that is ambitiously expanding its global footprint. Our award-winning products are recognized for their innovative technology and outstanding client experience. We pride ourselves on excellence and are continuously seeking exceptional individuals to become part of our dynamic team.We are in search of a highly organized and proactive Executive Personal Assistant to assist the CEO with daily operations. This pivotal role guarantees effective communication and streamlined administrative procedures across the organization, handling both personal and professional responsibilities. The ideal candidate will demonstrate initiative, possess a keen sense of detail, manage multiple tasks efficiently, and maintain confidentiality while delivering top-tier administrative support in a fast-paced environment.

Join our dynamic team at Precious Homes Ltd as a Receptionist and Office Administrator. This full-time position offers a competitive hourly rate of £7.14 and requires a commitment of 40 hours per week, Monday through Friday, from 08:30 AM to 05:30 PM.In this vital role, you will be the first point of contact for our visitors, managing entry to the office and ensuring a welcoming atmosphere. Your responsibilities will include performing all reception duties and providing essential administrative support across various functions as needed.The ideal candidate thrives in a fast-paced environment, possesses strong multitasking abilities, and is eager to contribute positively to our team. If you believe you have the skills and enthusiasm to excel in this role, we invite you to apply!

Join Our Team as a Scheduling and Capacity Administrator!We are seeking a dedicated and detail-oriented Scheduling and Capacity Administrator to become a vital part of our dynamic team.Reference Number: JR253607Location: Hybrid working - remote and at our office in IslingtonWorking Pattern: Full Time, 37.5 hours per weekContract Type: 1 Year Fixed Term ContractSalary: £28,860 - £30,000 per annumRole OverviewAs the Scheduling and Capacity Administrator, you will provide essential administrative and operational support, focusing on supplier coordination and logistics. Your responsibilities will include managing purchase order processes, setting up assessment venues, arranging catering, coordinating staff logistics, and overseeing general administrative tasks such as mailbox management. Your role is crucial in ensuring the seamless delivery of our assessments.What You'll Bring to the RoleWe are looking for an individual with excellent organizational skills, attention to detail, and a proactive mindset. Key qualifications include:Proficiency in Digital Tools: Experience with digital productivity suites (e.g., Google Workspace) and a quick adaptability to new software.Curiosity and Adaptability: A strong desire to explore new technologies, especially in AI and automation.Administrative Skills: Exceptional administrative capabilities and keen attention to detail.Problem-Solving: A proactive approach to identifying and resolving administrative challenges.About UsKaplan Assessments is a leading provider of professional qualifications and assessments. We are proud to have been appointed as the independent assessment organization for the Solicitors Qualifying Examination (SQE) in 2018, launched in 2021, which is now the sole pathway to qualifying as a Solicitor in England and Wales, impacting over 13,000 candidates annually.

Join the dynamic team at Natter as an Executive Assistant! We are looking for a proactive and organized individual to provide comprehensive support to our executives, ensuring smooth operations and effective communication within the organization.

Join a prestigious property management firm as a Shopping Centre Administrator at a London shopping centre undergoing a significant multimillion-pound redevelopment. This is a fantastic 6-month fixed-term contract opportunity for an individual eager to enhance their skills in a vibrant and fast-paced environment while working with a high-profile client.Key Responsibilities:Provide essential administrative support on-site.Welcome and assist contractors, customers, and clients upon arrival.Open the office each morning and engage with customers and the public.Collaborate with the marketing team on-site as needed.