Executive Assistant to the CEO at HockeyStack | San Francisco

At Reducto, we empower AI teams by enabling them to extract and utilize real-world enterprise data with unparalleled precision. Many valuable enterprise data types, including financial statements and health records, are often trapped in unstructured formats like PDFs and spreadsheets. Our advanced vision models mimic human reading capabilities, allowing teams to innovate, train AI models, and automate workflows seamlessly.Having experienced remarkable growth—an impressive 7x revenue increase year-over-year—Reducto has forged partnerships with hundreds of organizations, including top AI teams such as Harvey, Vanta, and Scale, alongside esteemed enterprise clients from FAANG and premier trading firms.We are proud to have secured over $100 million in funding from leading investors like a16z, Benchmark, and First Round Capital.The RoleAs the Executive Assistant to the CEO, you will be instrumental in ensuring the CEO remains focused and operates at maximum efficiency during this phase of rapid expansion. You will oversee the CEO’s email and calendar with considerable autonomy while dedicating approximately 10 hours per week to the effective operation of our San Francisco office. This position is built on trust, where your judgment and discretion will significantly influence how the CEO allocates their most precious resource: time.Key Responsibilities:Manage the CEO's inbox and calendar comprehensively, handling emails, drafting responses, scheduling meetings, and prioritizing tasks effectively.Proactively optimize and protect the CEO's schedule, resolving conflicts, creating time buffers, and ensuring dedicated focus periods.Organize logistics for both internal and external meetings, including preparing agendas, pre-reads, and following up on action items.Coordinate travel arrangements as necessary, including flights, accommodations, and detailed itineraries.Devote around 10 hours each week to managing office operations, overseeing supplies, vendor relations, facilities coordination, and fostering an excellent in-office experience for the team.Engage in various ad hoc projects and administrative tasks to ensure the leadership team can function smoothly and efficiently.Ideal Candidate:You maintain an exceptional standard for quality, accuracy, and discretion, treating the CEO's communications and schedule with the utmost care.You are a forward-thinking individual who anticipates needs, identifies potential issues early, and consistently follows through with minimal prompting.You possess over 4 years of experience supporting a CEO or C-suite executive, preferably in a fast-paced technology environment.

About ReductoAt Reducto, we empower AI teams to seamlessly ingest real-world enterprise data with unparalleled accuracy. Our innovative solutions unlock vast amounts of enterprise data—ranging from financial statements to health records—previously trapped in unstructured formats like PDFs and spreadsheets. By training vision models to interpret documents as humans do, we enable the development of products, training of models, and automation of processes at scale.Having experienced exponential growth, with a remarkable 7x year-over-year revenue increase, we collaborate with hundreds of companies, including leading AI teams such as Harvey, Vanta, and Scale, as well as major enterprises like FAANG and top trading firms.Backed by over $100 million from top-tier investors including A16z, Benchmark, and First Round Capital, we are in search of a talented Product Engineer to join our dynamic team.The RoleAs a Product Engineer, you will be instrumental in developing features that empower our customers to design, build, test, and evaluate their essential document workflows. Our mission is to democratize access to document data for everyone, regardless of their technical background. You will contribute to creating a comprehensive product suite that spans from document storage to the seamless export of parsed data for various applications. Your work will encompass everything from interactive document viewers to data extraction workflows, crafting user experiences that simplify complex AI functionalities.

About UsAt Reducto, we empower AI teams to accurately process real-world enterprise data. Our cutting-edge solutions unlock vast amounts of unstructured data—ranging from financial documents to health records—by training vision models to interpret these files intuitively, similar to human comprehension. This capability allows for scalable product development, model training, and process automation.With an impressive 7x year-over-year revenue growth, we collaborate with hundreds of leading organizations, including top AI teams and major enterprises. Our success is backed by over $100 million in funding from renowned investors such as A16z, Benchmark, and First Round Capital. We are seeking a dedicated Solutions Engineer to leverage our momentum and enhance our go-to-market strategies.The OpportunityJoin Reducto's solutions team as a key player in our customer engagements, facilitating sales and implementations with your technical prowess. You will serve as a vital link between our go-to-market and engineering teams, addressing the intricate needs of our enterprise clients. Your contributions will help shape the future growth of our organization.

Join the Reducto Team as a Support EngineerAt Reducto, we empower AI teams to seamlessly integrate real-world enterprise data with unparalleled accuracy. Our innovative technology unlocks vast amounts of unstructured data, from financial documents to health records, enabling vision models to interpret these resources just like a human would. This capability allows businesses to develop products, train models, and automate processes efficiently.We are experiencing exponential growth, having increased our revenue by 7x year-over-year, and proudly collaborate with a diverse range of clients, from leading AI organizations like Harvey and Vanta to major enterprises including FAANG companies and top trading firms.Backed by over $100 million from prestigious investors such as A16z, Benchmark, and First Round Capital, we are expanding our team and looking for a dedicated Support Engineer.

About ReductoAt Reducto, we empower AI teams to seamlessly integrate real-world enterprise data with unparalleled precision.Much of the vital enterprise data—from financial reports to healthcare records—remains trapped in unstructured formats like PDFs and spreadsheets. Our innovative vision models enable these documents to be read just as a human would, facilitating product development, model training, and process automation on a grand scale.Having achieved remarkable growth, with a 7x year-on-year revenue increase, we proudly serve hundreds of clients, including top AI teams such as Harvey, Vanta, Scale, and major enterprises like FAANG and leading trading firms.With over $100 million raised from premier investors including A16z, Benchmark, and First Round Capital, we are on the lookout for a talented Lead Product Engineer.The RoleAs our Lead Product Engineer, you will be at the forefront of defining and developing features and platforms that drive our customers' essential business workflows. Collaborating closely with our founders and leadership, your mission will be to make document data accessible to everyone—from developers to non-technical users. You will create a comprehensive suite of products that allows clients to extract the data they need from their documents in the formats they require. Your responsibilities will include developing interactive document editors and intuitive interfaces for managing large datasets. In addition to shaping the product roadmap, you will help foster a culture focused on building outstanding products.

Join Reducto as a Machine Learning EngineerAt Reducto, we empower AI teams to harness real-world enterprise data with unparalleled precision.Much of the enterprise data—ranging from financial documents to healthcare records—remains trapped in unstructured formats such as PDFs and spreadsheets. Our vision models are designed to interpret these documents in a human-like manner, enabling the development of innovative products, training of machine learning models, and automation of processes on a large scale.Our rapid growth is a testament to our success, having achieved a staggering 7x year-over-year revenue increase, collaborating with numerous companies from prominent AI teams like Harvey, Vanta, and Scale to major enterprises including FAANG and leading trading firms.With over $100 million raised from esteemed investors such as A16z, Benchmark, and First Round Capital, we are on the lookout for a talented Machine Learning Engineer to assist in training and deploying models crucial for our core product's success.

About HappyRobotHappyRobot serves as the foundational infrastructure enabling enterprises to develop and manage AI workforces. Our AI agents not only communicate effectively but also make autonomous decisions, take actions, and operate seamlessly across various platforms including voice, email, and enterprise systems. Originating from Y Combinator (S23) and supported by a16z and Base10 with an impressive $60M in funding, we are integral to the operations of critical global enterprises.Our platform is rigorously tested in demanding environments where the stakes are high. We began in the logistics sector, creating our unique voice stack, models, and orchestration layer from scratch, and we are now extending this robust infrastructure to every enterprise engaged in the real economy. Discover more about our vision in our manifesto.About the RoleWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support our founders and ensure smooth operations. This role offers a unique opportunity to closely collaborate with leadership in a dynamic, fast-paced environment.What You’ll DoManage calendars, schedule meetings, and coordinate travel arrangements for the founders.Effectively prioritize and handle incoming requests to maximize their time.Prepare meeting agendas, take detailed notes, and follow up on action items.Serve as a primary point of contact between the founders and both internal and external stakeholders.Assist with special projects, research, and confidential tasks as needed.Must Have3-5+ years of experience supporting C-Suite Executives.Demonstrated ability in managing complex, high-volume calendars across multiple time zones.Exceptional organizational and detail-oriented skills, capable of handling multiple priorities effortlessly.Strong communication skills, with the ability to anticipate needs and ensure smooth operations.Discretion and professionalism in handling confidential matters.Proactive and resourceful, with a knack for identifying solutions before challenges arise.Why Join Us?Be part of a pioneering company at the forefront of AI workforce innovation.Collaborate with talented professionals in a vibrant and supportive work environment.

Executive Assistant to the CEOAs the Executive Assistant to the CEO at Firecrawl, you will play a pivotal role in ensuring the seamless management of our CEO's calendar, communications, and commitments. This position demands a high level of trust, accuracy, and a commitment to excellence. Your main responsibility will be to guarantee that every aspect of the CEO’s schedule operates smoothly, ensuring that no important task is overlooked.Key Responsibilities:Calendar Management: Oversee the CEO's calendar with absolute clarity and organization, ensuring that every meeting is purposeful and well-prepared.Inbox Triage: Manage a high-volume inbox, prioritizing urgent matters and drafting timely responses to ensure that critical communications are addressed promptly.Follow-through on Commitments: Prepare briefing materials for meetings, track action items, and ensure that all commitments are executed effectively.

About RhythmsAt Rhythms, we are pioneering an innovative AI business execution system designed to make enterprises truly AI-native. This transformation redefines how organizations operate, execute, and scale their operations.Founded by successful entrepreneurs behind Chronus (acquired by PE) and Ally.io (acquired by Microsoft), we have secured a $26M seed funding round from esteemed investors including GreenOaks, Madrona, and Accel. Our achievements have been recognized by GeekWire, awarding us the 2024 Deal of the Year and nominating us as a finalist for the 2025 AI Innovation of the Year.Our platform revolutionizes the path to AI-native operations by seamlessly linking strategic planning and OKRs with daily execution and real-time progress tracking. Utilizing a multi-agent AI architecture, we integrate with tools like Slack, Teams, Jira, and Linear to automate workflows, provide predictive insights, mitigate risks, and enhance organizational memory that adapts and improves over time. Our enterprise clients trust us for delivering reliable agentic AI solutions essential for their key business processes.The RoleWe are seeking an Executive Assistant to collaborate closely with our CEO and co-founder. In this pivotal role, you will serve as the operational backbone, ensuring the CEO remains effective and the company operates seamlessly.Your responsibilities will encompass managing the CEO's calendar, communications, and operational processes while engaging in strategic initiatives that significantly influence business success—from coordinating hiring efforts to optimizing company operations and preparing for customer meetings. You will treat the CEO's time as the company's most precious resource, safeguarding it with utmost diligence.This position offers a high degree of trust and autonomy. You will gain insights into all facets of the business—product, strategy, customer relations, and hiring—and leverage this knowledge to anticipate needs proactively.

About Gumloop Gumloop builds AI automation tools for enterprises, making it possible for teams to automate tasks without engineering backgrounds. The platform lets users create and deploy AI agents that work across many integrations. Agents: Conversational AI assistants that use integrations and workflows to handle open-ended tasks. These agents can be configured for platforms like chat UIs, Slack, and Microsoft Teams. Workflows: Visual, drag-and-drop automations connect operations such as API calls or emails. These workflows support repeatable, deterministic tasks triggered by different events. Gumstack: Enterprise hosting that gives organizations visibility and control over AI operations, including model management and security policy enforcement. Backed by $70M from investors including Benchmark and Y Combinator, Gumloop is growing quickly. Teams from companies like Gusto and Shopify already use the platform for real-world automation. Role Overview: Executive Assistant to the CEO This San Francisco-based role supports Max, Gumloop's CEO, by keeping his focus on the highest priorities and helping the team operate smoothly. The Executive Assistant will work onsite at the San Francisco office. Success in this position comes from taking initiative, owning responsibilities, and staying adaptable as company needs shift. Key Responsibilities Manage the CEO's calendar, email, and scheduling to align with strategic goals. Coordinate meetings inside and outside the company, including preparing materials and tracking follow-ups. Help track and communicate project statuses across teams. Handle a range of administrative tasks to keep operations running smoothly for the CEO.

About ReductoReducto is revolutionizing the way AI teams access real-world enterprise data with unparalleled precision.Most enterprise data—from financial reports to health documentation—exists in unstructured formats like PDFs and spreadsheets. Our innovative vision models are trained to interpret these documents as a human would, enabling the development of products, training of models, and automation of processes at scale.We have experienced remarkable growth, with our revenue increasing 7x year-over-year, and currently collaborate with hundreds of leading AI teams (including Harvey, Vanta, Scale) as well as major enterprises (FAANG, top trading firms).Having secured over $100 million in funding from esteemed investors such as A16z, Benchmark, and First Round Capital, we are on the lookout for a founding Business Development Representative.The OpportunityAs an integral member of our Go-To-Market (GTM) team, you will spearhead our outbound strategy and be pivotal in generating leads during this exciting phase of growth. This role offers a clear advancement path to an Account Executive position as our GTM organization evolves.We would love to meet you if the following resonates:You’re Resourceful: You demonstrate tenacity and creativity in connecting with potential customers. You don’t merely adhere to playbooks; you create them. We seek someone who identifies opportunities that others overlook and is willing to conduct innovative experiments to validate new outreach channels.You Understand Technical Buyers: With 2+ years of experience as a BDR or in a growth-oriented role, preferably selling technical products to technical buyers, you are adept at navigating this landscape.You Communicate Effectively: You have a knack for speaking the language of technical buyers and can quickly discern their needs. Your written and verbal communication skills are exceptional.You Are Organized and Process-Driven: Your organizational skills are outstanding, as you adhere to strict processes to maintain CRM integrity and track the experiments you conduct and their outcomes.You Are Familiar with Sales Development Best Practices: This isn’t your first experience in sales; you have explored various tools, know the messaging best practices, and understand how to scale an outbound initiative without cluttering your inbox.Your Core Responsibilities Will Include:80% of Your TimeDesigning and implementing innovative outbound campaigns to cultivate qualified leads.Establishing and optimizing new lead generation channels through content and marketing strategies.

At Earnest, we empower ambitious professionals to make informed financial decisions and construct the lives they desire.Our team is dedicated to guiding borrowers toward a confident financial future by providing innovative borrowing solutions and a clear path to managing their debt. If you share our passion for this mission, read on, and let's create something exceptional together.The Role: As the Executive Assistant to the CEO, you will report directly to the CEO.Key Responsibilities:Act as the primary strategic and administrative partner to the CEO, expertly managing a complex and dynamic calendar for various stakeholders.Proactively prioritize, coordinate, and safeguard the CEO’s time, ensuring alignment with company objectives and critical decision points.Lead meeting preparations and follow-ups, including agenda creation, briefing material preparation, note-taking, and action item tracking.Serve as a gatekeeper and liaison for the CEO, handling incoming requests with discretion and professionalism.Coordinate domestic and international travel, including itineraries and logistics.Assist in the preparation for board meetings, executive leadership sessions, and external presentations.Handle sensitive and confidential information with the utmost integrity and trust.Collaborate closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure seamless execution of CEO priorities.

About ReductoAt Reducto, we empower AI teams to harness real-world enterprise data with unparalleled precision. Our innovative solutions unlock the potential of unstructured data, transforming it from complex formats like PDFs and spreadsheets into actionable insights. By training advanced vision models, we enable the development of robust products, facilitate model training, and automate processes at scale.Our rapid growth—7x year-over-year revenue increase—has positioned us as a trusted partner for numerous companies, from leading AI innovators like Harvey and Vanta to industry giants such as FAANG and top trading firms. Having secured over $100 million in funding from prestigious investors including A16z, Benchmark, and First Round Capital, we are excited to expand our team with a Business Operations Associate to refine and enhance our operational functions.The OpportunityWe value ambition and talent above all else. If you believe you can contribute to our mission, we encourage you to apply even if you don't see a perfectly aligned role!

Join socket as an Executive Assistant to the CEO, where you'll play a pivotal role in enhancing organizational efficiency and communication. Your responsibilities will include managing schedules, prioritizing tasks, and serving as a liaison between the CEO and various stakeholders.This position calls for a proactive individual who can thrive in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

About ReductoAt Reducto, we empower AI teams to harness real-world enterprise data with unmatched precision. Our innovative solutions enable the extraction of valuable insights from traditionally unstructured formats such as PDFs and spreadsheets, allowing organizations to automate processes and develop cutting-edge products efficiently.In just a short period, we have achieved remarkable growth, increasing our revenue by 7x year over year. Our client portfolio includes a diverse range of companies, from top-tier AI teams like Harvey, Vanta, and Scale to leading enterprises within the FAANG group and the top three trading firms.With over $100 million raised from esteemed investors including A16z, Benchmark, and First Round Capital, we are now looking for a Head of Finance who will be instrumental in building our finance function and driving our next phase of expansion.The RoleWe are seeking a dynamic Head of Finance to lead and scale our financial operations during a time of rapid growth. This is a unique opportunity to join a well-funded startup that is already making waves in the AI sector as a senior finance leader.You will collaborate closely with the founders to establish a world-class finance department, implement scalable processes and systems, and deliver critical financial insights that will guide strategic decision-making as we scale from mid-seven figures to eight figures and beyond. This role is ideal for an individual who has navigated hypergrowth and is ready to construct a finance organization from the ground up.What You'll DoOversee all financial operations, including accounting, financial planning & analysis (FP&A), and strategic planning.Develop and lead financial planning processes encompassing budgeting, forecasting, and board reporting.Establish strong financial controls, systems, and processes that can scale with business growth.Collaborate with leadership on strategic decisions regarding pricing, unit economics, and resource distribution.Manage relationships with investors, auditors, banks, and other financial stakeholders.Build and scale the finance team in alignment with our growth trajectory.Provide data-driven insights that inform business decisions across the organization.Lead fundraising efforts and mergers & acquisitions when appropriate.What We're Looking ForExperience in an earlier-stage startup (Series A-C) where you built the finance function through hypergrowth to a team of 100-200+ people.Demonstrated ability to develop financial strategies that support rapid growth and scale.Strong analytical skills and a data-driven mindset.Excellent communication and leadership abilities.

About UsAt Reducto, we empower AI teams to seamlessly process real-world enterprise data with unparalleled precision. We specialize in transforming unstructured documents, such as PDFs and spreadsheets, into structured data that can be utilized effectively across various applications.Our innovative vision models mimic human reading capabilities, allowing businesses to automate processes, enhance product development, and train sophisticated AI models using their data. In just one year, we have scaled from zero to mid-7 figure ARR and now partner with a diverse range of clients, from top AI teams like Harvey and Vanta to prestigious enterprises including FAANG and elite trading firms.With over $100M raised from industry-leading investors such as a16z, Benchmark, and First Round Capital, Reducto is on a trajectory of rapid growth and innovation.The OpportunityAs our inaugural Customer Success Manager, you will have the unique opportunity to shape and establish our customer success function. You will manage a portfolio of high-value clients, focusing on improving logo retention and net revenue retention (NRR). Collaborating closely with technical teams using our platform, you’ll ensure they maximize the value derived from Reducto’s services, addressing complex document processing challenges efficiently.We would love to meet you if the following resonates:Strategic and Technical Mindset: You possess the ability to engage deeply with technical teams to comprehend their document processing requirements while keeping a strategic perspective on their overarching business goals. Comfortable in discussions about both technical details and business outcomes.Process-Driven Approach: You excel at designing scalable processes and are adept at laying the groundwork for a world-class customer success organization.Data-Driven Decision Maker: Proficient in tracking and analyzing customer health metrics, usage statistics, and business outcomes, you let data guide your decisions and clearly demonstrate ROI to customers.Exceptional Communication Skills: Your ability to engage with both technical practitioners and executive stakeholders is notable. You are skilled in documentation, customer training, and conducting strategic business reviews.Proactive and Independent: You actively monitor customer health, identifying opportunities to enhance value without waiting for issues to arise. Comfortable working autonomously while establishing scalable processes.

Multiply Labs is seeking an Executive Assistant to the CEO in San Francisco. This position centers on supporting executive leadership through a mix of administrative and coordination tasks. Role overview This role involves managing complex schedules, organizing meetings, and ensuring smooth communication across the organization. Attention to detail and the ability to anticipate needs will be key to success. What you will do Coordinate the CEO’s calendar and daily agenda Arrange and prepare for meetings, including logistics and materials Facilitate communication between the CEO and internal teams Requirements Strong organizational skills Comfort working in a fast-paced setting Ability to manage multiple priorities efficiently

Join Clipbook: Transforming Communication for LeadersAt Clipbook, we are on a mission to revolutionize the way leaders engage with the world. As the leading provider of vertical AI solutions in the $100 billion communications, public relations, and public affairs industries, we have rapidly ascended to become the largest AI player in this sector since our inception in 2023. Our growth is supported by prominent investors, including Mark Cuban, who co-led our initial funding round.Here's a glimpse into our journey:We achieved our first million in Annual Recurring Revenue (ARR) through bootstrapping and reached profitability before securing a $3.3 million seed investment last year.We are experiencing over 10% month-over-month growth and are projected to quadruple our ARR this year.Our clientele includes over 200 esteemed organizations, such as the Boston Consulting Group, Weber Shandwick, StockX, and numerous government agencies nationwide.Your Role:Office of the CEO (70-80% of your time)Act as the essential right hand to the CEO, overseeing a dynamic team of approximately 16 staff members.Manage all operational aspects of the CEO’s office, including scheduling, correspondence, and client follow-ups.Occasionally handle personal administrative tasks as required.Clipbook Operations (10-20% of your time)Assist with a variety of administrative and back-office tasks, including payroll, finance, and coordination with legal and accounting professionals.Lead and manage special projects for the CEO related to sales, growth, client delivery, and business operations.This position suits you if:You flourish in fast-paced environments and excel at creating order from the inherent chaos of a startup.You are detail-oriented and ensure that nothing slips through the cracks.You pride yourself on your responsiveness across various communication channels (email, call, text, Slack).You possess strong execution skills, a proactive mindset, and are eager to collaborate with a passionate startup team.

Join Our Mission to Revolutionize Healthcare AccessAt Assort Health, we are dedicated to making exceptional healthcare accessible at any time and from anywhere. Our vision is to create a healthcare experience that feels effortless and interconnected—where quick answers, clear communication, and seamless access to care are the norms. We are building an innovative foundation for how patients and providers interact, powered by advanced AI that adapts to the complex nuances of healthcare and the unique needs of each provider.As the most comprehensive patient experience platform driven by specialty-specific agentic AI, Assort Health's omnichannel AI agents work seamlessly with EHR/PMS systems and intricate provider preferences. We effectively eliminate long hold times and inefficiencies, ensuring patients receive timely care.Since our launch in 2023, we have successfully managed over 100 million patient interactions, reducing average hold times from 11 minutes to just 1 minute. Our platform now supports calls for thousands of healthcare providers with remarkable 98%+ resolution rates and 99% scheduling accuracy. We take pride in achieving an average patient satisfaction score of 4.5 out of 5 across 52,000 reviews, and our revenue has experienced an impressive 20x growth by 2025. As we continue to scale rapidly, we are expanding our reach across the healthcare industry.About the Executive Assistant RoleWe are seeking a proactive Executive Assistant to work closely with our Co-CEO, Jon, serving as the operational backbone of his daily activities, communications, and execution of tasks. This position is not your typical EA role; it is a high-trust position at the heart of a dynamic startup environment where your contributions will significantly impact our operations.Your success in this role will enable Jon to concentrate on high-leverage tasks without the concern of details falling through the cracks. You will be responsible for managing his calendar, inbox, travel arrangements, meeting preparations, and stakeholder coordination with precision and excellent judgement.This role is perfect for individuals who thrive in fast-paced settings—whether in a high-growth startup, venture capital firm, or supporting an executive with a busy, multi-stakeholder schedule. We welcome seasoned Executive Assistants as well as those aspiring to grow into broader operational roles or a Chief of Staff position.Success MetricsJon values the following traits in his working style:Honesty and Transparency — share observations and highlight areas for improvement.Speed and Follow-Through — ensure tasks are completed promptly with clear reasoning.Clear and Concise Communication — articulate information effectively.Full Ownership — take responsibility for your tasks and outcomes.