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Executive Assistant to the CEO at HappyRobot | San Francisco

HappyRobotSan Francisco
On-site Full-time

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Experience Level

Experience

Qualifications

QualificationsProven experience as an executive assistant or similar role in a fast-paced environment. Excellent organizational and time management skills. Ability to multitask and prioritize daily workload. Exceptional written and verbal communication skills. Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).

About the job

About HappyRobot

HappyRobot serves as the foundational infrastructure enabling enterprises to develop and manage AI workforces. Our AI agents not only communicate effectively but also make autonomous decisions, take actions, and operate seamlessly across various platforms including voice, email, and enterprise systems. Originating from Y Combinator (S23) and supported by a16z and Base10 with an impressive $60M in funding, we are integral to the operations of critical global enterprises.

Our platform is rigorously tested in demanding environments where the stakes are high. We began in the logistics sector, creating our unique voice stack, models, and orchestration layer from scratch, and we are now extending this robust infrastructure to every enterprise engaged in the real economy. Discover more about our vision in our manifesto.

About the Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our founders and ensure smooth operations. This role offers a unique opportunity to closely collaborate with leadership in a dynamic, fast-paced environment.

What You’ll Do

  • Manage calendars, schedule meetings, and coordinate travel arrangements for the founders.
  • Effectively prioritize and handle incoming requests to maximize their time.
  • Prepare meeting agendas, take detailed notes, and follow up on action items.
  • Serve as a primary point of contact between the founders and both internal and external stakeholders.
  • Assist with special projects, research, and confidential tasks as needed.

Must Have

  • 3-5+ years of experience supporting C-Suite Executives.
  • Demonstrated ability in managing complex, high-volume calendars across multiple time zones.
  • Exceptional organizational and detail-oriented skills, capable of handling multiple priorities effortlessly.
  • Strong communication skills, with the ability to anticipate needs and ensure smooth operations.
  • Discretion and professionalism in handling confidential matters.
  • Proactive and resourceful, with a knack for identifying solutions before challenges arise.

Why Join Us?

  • Be part of a pioneering company at the forefront of AI workforce innovation.
  • Collaborate with talented professionals in a vibrant and supportive work environment.

About HappyRobot

HappyRobot is a cutting-edge technology company that builds and orchestrates AI workforces, revolutionizing how enterprises operate. With significant backing from influential investors and a commitment to innovation, we are transforming industries worldwide.

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