Executive Assistant to the CEO at Gumloop | San Francisco

HockeyStack is a pioneering Applied AI firm dedicated to revolutionizing sales, marketing, and customer success for B2B businesses. Our mission is to construct the most comprehensive and precise representation of the B2B buyer by integrating seamlessly with every tool your team employs, collaborating with third-party data providers, and deploying custom AI research agents. We leverage this data to drive applications that automate intricate, high-value workflows across revenue and go-to-market teams.Our flagship offerings include:Marketing Intelligence – swiftly addresses inquiries such as “What caused that sudden decline in pipeline?”Account Intelligence – highlights next-best actions to guide representatives in converting target accounts.Since our inception in January 2023, we've successfully navigated through Y Combinator, secured a $26 million Series A led by Bessemer, achieved a remarkable 3× year-over-year growth, reached multimillion ARR, and currently process over 60 TB of GTM data each month. Operating out of our San Francisco headquarters, we thrive in a fully in-person environment, prioritizing rapid progress and hiring individuals who are eager to succeed. Your MissionAs HockeyStack continues to expand, we are on the lookout for an outstanding Executive Assistant to the CEO to serve as a strategic ally and multiplier for our founder and executive team.This role transcends traditional administrative duties. You will anticipate needs, enhance operational efficiency, and ensure the CEO’s time is concentrated on the most impactful priorities. You’ll convert strategic goals into actionable plans, manage intricate workflows, and maintain alignment among the CEO and leadership team.Your position will place you at the heart of the organization, collaborating with investors, executives, clients, and partners. Ideal candidates will demonstrate exceptional organization, proactivity, technological proficiency, and ease in navigating a fast-paced, high-growth atmosphere.This high-trust, high-visibility role offers direct insight into company strategy and executive decision-making, allowing your contributions to resonate throughout the organization as you aid the CEO in precise execution and scaling efforts. What You’ll DoExecutive Support & LeveragePartner closely with the CEO — managing priorities, context-switching, and ensuring follow-through on execution.Proactively identify needs before they arise and solve issues rather than merely reacting to requests.Ensure alignment and efficiency across various teams and stakeholders.

HockeyStack is an innovative Applied AI company dedicated to revolutionizing sales, marketing, and customer success for B2B organizations. Our mission is to create the most comprehensive and precise understanding of the B2B buyer by seamlessly integrating with every tool your team utilizes, collaborating with third-party data providers, and deploying tailor-made AI research agents. We leverage this data to enhance applications that automate intricate, high-value workflows across go-to-market and revenue teams. Our flagship products include:Marketing Intelligence – Provides instant insights to questions like, 'What caused that unexpected decline in pipeline?'Account Intelligence – Identifies next-best actions to guide representatives in converting target accounts.Since our launch in January 2023, we have emerged from Y Combinator and successfully secured a $26M Series A investment led by Bessemer. We are experiencing remarkable growth at 3× year-over-year, having reached multimillion ARR, and we process over 60 TB of GTM data each month. Based at our San Francisco headquarters, we operate fully in-person, move swiftly, and seek talented individuals eager to achieve success.

Join HockeyStack, the pioneer in creating agent infrastructure for enterprise revenue. After five years of innovation, we've developed an unparalleled data architecture that maintains causality throughout the complete revenue stack, capturing every interaction and signal in sequence. Our revolutionary AI engine, Nex-lm, translates natural language into actionable workflows, enabling businesses to extract their revenue blueprint from data and implement automated solutions across sales, marketing, and customer success, consistently and at scale.We are not just building another dashboard tool with AI capabilities; we are crafting the operational foundation that eliminates the human bottleneck in enterprise revenue organizations. This emerging category is ours to define and dominate.Having successfully raised over $50 million from esteemed investors such as Bessemer Venture Partners, General Catalyst, and Y Combinator, we operate fully in-person in San Francisco. Our rapid growth is evident, with our revenue tripling in the past year and a robust product that has already reached 8-figures in ARR, processing over 60 TB of revenue data monthly and collaborating with industry giants like Microsoft, Harvey, New Relic, and Collibra. Your MissionAs a Sales Development Representative at HockeyStack, you will be an integral part of our dynamic outbound team dedicated to generating pipeline and driving growth. This position is ideal for ambitious individuals eager to rapidly advance their careers, take ownership of their contributions, and thrive in a performance-driven sales environment. What You’ll DoGenerate leads through effective outbound strategies, including cold calls, emails, LinkedIn outreach, and event participation.Achieve a deep understanding of HockeyStack’s products, ideal customer profile, and unique value proposition.Utilize our advanced end-to-end automation system to enhance outbound efforts.Collaborate closely with Account Executives to schedule qualified meetings, advance accounts, and expedite pipeline growth. What We’re Looking ForA strong commitment to working on-site, five days a week.

HockeyStack designs agent infrastructure tailored for enterprise revenue teams. The company has spent five years developing a data architecture that maintains causality throughout the revenue stack. This approach ensures every interaction and signal is recorded in order, giving organizations a reliable view of their operations. At the core of the platform is the Nex-lm AI engine, which converts natural language into agent-driven workflows. This technology extracts a company's revenue blueprint from its data, builds repeatable automations, and runs these processes across sales, marketing, and customer success functions. HockeyStack aims to move beyond traditional dashboard tools by building an operational layer that addresses human bottlenecks in enterprise revenue organizations. The team is working to define and lead this emerging category. Company Highlights Raised over $50M from investors such as Bessemer Venture Partners, General Catalyst, and Y Combinator Fully in-person team based in San Francisco Launched in late 2023 8-figure annual recurring revenue Processes more than 60 TB of revenue data each month Partners include Microsoft, Harvey, New Relic, and Collibra Location This Forward Deployed Consultant position is based in San Francisco and requires working onsite with the team.

HockeyStack is revolutionizing the agent infrastructure for enterprise revenue. Over the past five years, we have developed an unparalleled data architecture that maintains causality throughout the entire revenue stack—capturing every interaction and signal in sequence. Building on this foundation, we have created Nex-lm, a sophisticated AI engine that translates natural language into precise agent workflows. This enables our platform to derive a company's revenue blueprint from its data, automate it into repeatable processes, and execute these across sales, marketing, and customer success—consistently and at scale.We are not merely developing a dashboard tool with an AI add-on; we are crafting the foundational layer that eliminates human bottlenecks in enterprise revenue organizations. This is a new category being shaped today, and we aim to lead it.With over $50M raised from esteemed investors like Bessemer Venture Partners, General Catalyst, and Y Combinator, we are positioned for remarkable growth.Operating fully in-person in San Francisco, we prioritize speed and recruit individuals who are eager to succeed.Since our launch in late 2023, we have achieved 8-figures in ARR, processing over 60 TB of revenue data monthly, and partnering with some of the largest B2B companies globally, including Microsoft, Harvey, New Relic, and Collibra. Your MissionWe are reinventing the dynamics of revenue teams. Our platform is AI-driven, design-focused, and tailored for frontline professionals—sales representatives and marketers who need tools that genuinely support their success. As a Senior Product Manager, you will play a pivotal role in crafting products that are not only utilized but also cherished. This is your opportunity to join a rapidly growing company (post-Series A), with the autonomy to define how our product scales. If you possess the vision, determination, and creativity to create software that defines categories, we invite you to join us. What You’ll DoLead product initiatives from inception to launch and subsequent iterations.Collaborate with design and engineering teams to deliver products with exceptional quality and detail.Oversee documentation, onboarding, rollout, and usage monitoring processes.Contribute to the creation of the product roadmap and development processes.Engage with users, develop a deep understanding of SDRs, AEs, and marketers, and transform their needs into widely adopted solutions.

Join HockeyStack, a trailblazer in revolutionizing enterprise revenue management. We are dedicated to creating an agent infrastructure that empowers businesses to harness their data effectively. Our innovative data architecture preserves causality across the entire revenue stack, capturing every meaningful interaction in real-time. Leveraging this foundation, we have developed Nex-lm, a sophisticated AI engine that transforms natural language into actionable workflows for agents.Our platform enables organizations to extract their revenue blueprint from data, automate processes, and execute strategies across sales, marketing, and customer success seamlessly and at scale.We are not just another dashboard tool with AI features; we are redefining the operating layer that eliminates human bottlenecks in enterprise revenue management. This is a pivotal moment, and we are poised to lead the charge in this emerging category.Having raised over $50M from esteemed investors such as Bessemer Venture Partners, General Catalyst, and Y Combinator, we are committed to rapid growth. Operating fully in person in San Francisco, we thrive in a fast-paced environment and seek individuals who share our passion for success.Since our launch in late 2023, we have achieved 8-figures in ARR and process over 60 TB of revenue data monthly, collaborating with industry giants like Microsoft, Harvey, New Relic, and Collibra. Your MissionAs the inaugural HR Manager at HockeyStack, you will spearhead the professionalization of our people operations while nurturing the core values that have driven our success. Your role will entail establishing a robust HR infrastructure that facilitates rapid scaling with precision and care, evolving informal processes into systematic excellence without compromising our founder-led momentum.You will serve as the architect of our people systems, coaching our managers and safeguarding our culture. This role is a blend of builder and operator: you will design frameworks from the ground up, train managers in leadership development, manage sensitive employee situations with poise, and ensure compliance as we expand.Your mission is not to slow our progress; you will work closely with our Head of Finance to transition HR ownership, establish accountability frameworks, and create an infrastructure that makes HockeyStack a premier workplace at scale.

HockeyStack develops agent infrastructure designed for enterprise revenue teams. Over five years, the team built a data architecture that preserves causality across the revenue stack, capturing each interaction and signal in sequence. The Nex-lm AI engine translates natural language into agent workflows, allowing companies to map their revenue blueprint, automate processes, and execute across sales, marketing, and customer success. HockeyStack is not another dashboard with an AI feature. The company is building an operational layer to eliminate human bottlenecks in enterprise revenue organizations, with the aim of defining a new category in the industry. Backed by Bessemer Venture Partners, General Catalyst, and Y Combinator, HockeyStack has grown rapidly since launching in late 2023. The company now generates eight-figure ARR, processes over 60 TB of revenue data monthly, and serves B2B brands such as Microsoft, Harvey, New Relic, and Collibra. Role overview The Senior Field Marketing Manager will shape and lead HockeyStack’s field marketing strategy. This position transforms concepts into experiences that expand the pipeline, deepen customer relationships, and support the go-to-market team. Projects include executive dinners, roundtables, and regional campaigns, all with the goal of making the brand memorable to prospects and customers. What you will do Develop and expand the field marketing program, overseeing every phase from planning through execution and continuous improvement. Plan and deliver in-person events such as executive dinners, roundtables, industry conferences, and customer gatherings. Collaborate with Sales and the Chief Revenue Officer to ensure marketing initiatives align with pipeline targets, territory plans, and account strategies. Manage all event logistics, including venue selection, vendor coordination, budgeting, communications, and onsite execution. Initiate regional campaigns to boost brand awareness, speed up sales cycles, and support revenue objectives. Measure and report on the ROI of all field marketing activities. Location San Francisco

About HappyRobotHappyRobot serves as the foundational infrastructure enabling enterprises to develop and manage AI workforces. Our AI agents not only communicate effectively but also make autonomous decisions, take actions, and operate seamlessly across various platforms including voice, email, and enterprise systems. Originating from Y Combinator (S23) and supported by a16z and Base10 with an impressive $60M in funding, we are integral to the operations of critical global enterprises.Our platform is rigorously tested in demanding environments where the stakes are high. We began in the logistics sector, creating our unique voice stack, models, and orchestration layer from scratch, and we are now extending this robust infrastructure to every enterprise engaged in the real economy. Discover more about our vision in our manifesto.About the RoleWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support our founders and ensure smooth operations. This role offers a unique opportunity to closely collaborate with leadership in a dynamic, fast-paced environment.What You’ll DoManage calendars, schedule meetings, and coordinate travel arrangements for the founders.Effectively prioritize and handle incoming requests to maximize their time.Prepare meeting agendas, take detailed notes, and follow up on action items.Serve as a primary point of contact between the founders and both internal and external stakeholders.Assist with special projects, research, and confidential tasks as needed.Must Have3-5+ years of experience supporting C-Suite Executives.Demonstrated ability in managing complex, high-volume calendars across multiple time zones.Exceptional organizational and detail-oriented skills, capable of handling multiple priorities effortlessly.Strong communication skills, with the ability to anticipate needs and ensure smooth operations.Discretion and professionalism in handling confidential matters.Proactive and resourceful, with a knack for identifying solutions before challenges arise.Why Join Us?Be part of a pioneering company at the forefront of AI workforce innovation.Collaborate with talented professionals in a vibrant and supportive work environment.

Executive Assistant to the CEOAs the Executive Assistant to the CEO at Firecrawl, you will play a pivotal role in ensuring the seamless management of our CEO's calendar, communications, and commitments. This position demands a high level of trust, accuracy, and a commitment to excellence. Your main responsibility will be to guarantee that every aspect of the CEO’s schedule operates smoothly, ensuring that no important task is overlooked.Key Responsibilities:Calendar Management: Oversee the CEO's calendar with absolute clarity and organization, ensuring that every meeting is purposeful and well-prepared.Inbox Triage: Manage a high-volume inbox, prioritizing urgent matters and drafting timely responses to ensure that critical communications are addressed promptly.Follow-through on Commitments: Prepare briefing materials for meetings, track action items, and ensure that all commitments are executed effectively.

At Reducto, we empower AI teams by enabling them to extract and utilize real-world enterprise data with unparalleled precision. Many valuable enterprise data types, including financial statements and health records, are often trapped in unstructured formats like PDFs and spreadsheets. Our advanced vision models mimic human reading capabilities, allowing teams to innovate, train AI models, and automate workflows seamlessly.Having experienced remarkable growth—an impressive 7x revenue increase year-over-year—Reducto has forged partnerships with hundreds of organizations, including top AI teams such as Harvey, Vanta, and Scale, alongside esteemed enterprise clients from FAANG and premier trading firms.We are proud to have secured over $100 million in funding from leading investors like a16z, Benchmark, and First Round Capital.The RoleAs the Executive Assistant to the CEO, you will be instrumental in ensuring the CEO remains focused and operates at maximum efficiency during this phase of rapid expansion. You will oversee the CEO’s email and calendar with considerable autonomy while dedicating approximately 10 hours per week to the effective operation of our San Francisco office. This position is built on trust, where your judgment and discretion will significantly influence how the CEO allocates their most precious resource: time.Key Responsibilities:Manage the CEO's inbox and calendar comprehensively, handling emails, drafting responses, scheduling meetings, and prioritizing tasks effectively.Proactively optimize and protect the CEO's schedule, resolving conflicts, creating time buffers, and ensuring dedicated focus periods.Organize logistics for both internal and external meetings, including preparing agendas, pre-reads, and following up on action items.Coordinate travel arrangements as necessary, including flights, accommodations, and detailed itineraries.Devote around 10 hours each week to managing office operations, overseeing supplies, vendor relations, facilities coordination, and fostering an excellent in-office experience for the team.Engage in various ad hoc projects and administrative tasks to ensure the leadership team can function smoothly and efficiently.Ideal Candidate:You maintain an exceptional standard for quality, accuracy, and discretion, treating the CEO's communications and schedule with the utmost care.You are a forward-thinking individual who anticipates needs, identifies potential issues early, and consistently follows through with minimal prompting.You possess over 4 years of experience supporting a CEO or C-suite executive, preferably in a fast-paced technology environment.

About RhythmsAt Rhythms, we are pioneering an innovative AI business execution system designed to make enterprises truly AI-native. This transformation redefines how organizations operate, execute, and scale their operations.Founded by successful entrepreneurs behind Chronus (acquired by PE) and Ally.io (acquired by Microsoft), we have secured a $26M seed funding round from esteemed investors including GreenOaks, Madrona, and Accel. Our achievements have been recognized by GeekWire, awarding us the 2024 Deal of the Year and nominating us as a finalist for the 2025 AI Innovation of the Year.Our platform revolutionizes the path to AI-native operations by seamlessly linking strategic planning and OKRs with daily execution and real-time progress tracking. Utilizing a multi-agent AI architecture, we integrate with tools like Slack, Teams, Jira, and Linear to automate workflows, provide predictive insights, mitigate risks, and enhance organizational memory that adapts and improves over time. Our enterprise clients trust us for delivering reliable agentic AI solutions essential for their key business processes.The RoleWe are seeking an Executive Assistant to collaborate closely with our CEO and co-founder. In this pivotal role, you will serve as the operational backbone, ensuring the CEO remains effective and the company operates seamlessly.Your responsibilities will encompass managing the CEO's calendar, communications, and operational processes while engaging in strategic initiatives that significantly influence business success—from coordinating hiring efforts to optimizing company operations and preparing for customer meetings. You will treat the CEO's time as the company's most precious resource, safeguarding it with utmost diligence.This position offers a high degree of trust and autonomy. You will gain insights into all facets of the business—product, strategy, customer relations, and hiring—and leverage this knowledge to anticipate needs proactively.

At Earnest, we empower ambitious professionals to make informed financial decisions and construct the lives they desire.Our team is dedicated to guiding borrowers toward a confident financial future by providing innovative borrowing solutions and a clear path to managing their debt. If you share our passion for this mission, read on, and let's create something exceptional together.The Role: As the Executive Assistant to the CEO, you will report directly to the CEO.Key Responsibilities:Act as the primary strategic and administrative partner to the CEO, expertly managing a complex and dynamic calendar for various stakeholders.Proactively prioritize, coordinate, and safeguard the CEO’s time, ensuring alignment with company objectives and critical decision points.Lead meeting preparations and follow-ups, including agenda creation, briefing material preparation, note-taking, and action item tracking.Serve as a gatekeeper and liaison for the CEO, handling incoming requests with discretion and professionalism.Coordinate domestic and international travel, including itineraries and logistics.Assist in the preparation for board meetings, executive leadership sessions, and external presentations.Handle sensitive and confidential information with the utmost integrity and trust.Collaborate closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure seamless execution of CEO priorities.

Join HockeyStack as we revolutionize B2B sales and marketing through cutting-edge AI technology.At HockeyStack, we seamlessly integrate with various tools within the go-to-market stack, combining first and third-party data to create the most comprehensive event-level data foundation in the industry. Our mission includes:Analyzing every deal — both successful and unsuccessful — to extract patterns that drive revenue, while deploying agents that assist representatives in navigating the optimal processes for each deal in real-time.Identifying pipeline drivers — replacing lengthy manual analyses with instantaneous answers.Continuous learning — enhancing our systems with each interaction and outcome, ensuring improvements over time rather than just through prompt rewrites.We don't merely layer LLMs over prompts; we have developed a structured reasoning layer that enables agent execution to be both deterministic and self-improving— a true differentiator in the market.As a Y Combinator alum with $26 million in Series A funding led by Bessemer Venture Partners, we are experiencing 3x year-over-year growth, boasting an eight-figure ARR and processing over 60 TB of GTM data. Our pace is fast, and we seek individuals who are ready to thrive. This position is based at our San Francisco headquarters. Your MissionAs an AI Engineer, your mission is to leverage the power of agentic AI to create a unified portal for GTM team members aimed at business growth. You will push the limits of LLM capabilities, designing systems that autonomously manage complex sales and marketing workflows, learn from various outcomes, and continuously become more efficient over time. What You’ll DoTake ownership of and enhance the backend systems that drive all agentic AI functionalities across our platform.Design, develop, and maintain agents that handle diverse tasks across GTM team workflows, utilizing the latest agent frameworks.Create and sustain backend services using Node.js to support these agents.Establish state-of-the-art context management pipelines and oversee thousands of stateful agents.Deploy rapidly and regularly, ensuring high-quality standards are met while pushing to production frequently. What We’re Looking ForA proactive ownership mentality — you act with initiative, move quickly, and solve challenges effectively.

Join socket as an Executive Assistant to the CEO, where you'll play a pivotal role in enhancing organizational efficiency and communication. Your responsibilities will include managing schedules, prioritizing tasks, and serving as a liaison between the CEO and various stakeholders.This position calls for a proactive individual who can thrive in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

About UsHockeyStack is at the forefront of creating the operating infrastructure for enterprise revenue. After five years of dedicated development, we have established the only data framework that maintains causality throughout the entire revenue cycle—capturing every interaction and signal in precise order. Building upon this foundation, we introduced Nex-lm, a specialized AI engine that translates natural language into structured agent workflows. This powerful platform extracts the revenue blueprint from a company’s data, encodes it into repeatable processes, and executes it seamlessly across sales, marketing, and customer success—consistently and at scale.Unlike conventional dashboard tools with basic AI features, we are developing the essential layer that eliminates human bottlenecks within enterprise revenue organizations. This emerging category is ours to define, and we are committed to leading it.Having successfully raised $50M+ from esteemed investors such as Bessemer Venture Partners, General Catalyst, and Y Combinator, we are poised for significant growth.Located in San Francisco, we foster a vibrant, fast-paced work environment and seek individuals who are driven to achieve.Since our launch in late 2023, we have already reached 8-figures in ARR and are processing over 60 TB of revenue data monthly, collaborating with major B2B companies like Microsoft, Harvey, New Relic, and Collibra.

Multiply Labs is seeking an Executive Assistant to the CEO in San Francisco. This position centers on supporting executive leadership through a mix of administrative and coordination tasks. Role overview This role involves managing complex schedules, organizing meetings, and ensuring smooth communication across the organization. Attention to detail and the ability to anticipate needs will be key to success. What you will do Coordinate the CEO’s calendar and daily agenda Arrange and prepare for meetings, including logistics and materials Facilitate communication between the CEO and internal teams Requirements Strong organizational skills Comfort working in a fast-paced setting Ability to manage multiple priorities efficiently

Join Clipbook: Transforming Communication for LeadersAt Clipbook, we are on a mission to revolutionize the way leaders engage with the world. As the leading provider of vertical AI solutions in the $100 billion communications, public relations, and public affairs industries, we have rapidly ascended to become the largest AI player in this sector since our inception in 2023. Our growth is supported by prominent investors, including Mark Cuban, who co-led our initial funding round.Here's a glimpse into our journey:We achieved our first million in Annual Recurring Revenue (ARR) through bootstrapping and reached profitability before securing a $3.3 million seed investment last year.We are experiencing over 10% month-over-month growth and are projected to quadruple our ARR this year.Our clientele includes over 200 esteemed organizations, such as the Boston Consulting Group, Weber Shandwick, StockX, and numerous government agencies nationwide.Your Role:Office of the CEO (70-80% of your time)Act as the essential right hand to the CEO, overseeing a dynamic team of approximately 16 staff members.Manage all operational aspects of the CEO’s office, including scheduling, correspondence, and client follow-ups.Occasionally handle personal administrative tasks as required.Clipbook Operations (10-20% of your time)Assist with a variety of administrative and back-office tasks, including payroll, finance, and coordination with legal and accounting professionals.Lead and manage special projects for the CEO related to sales, growth, client delivery, and business operations.This position suits you if:You flourish in fast-paced environments and excel at creating order from the inherent chaos of a startup.You are detail-oriented and ensure that nothing slips through the cracks.You pride yourself on your responsiveness across various communication channels (email, call, text, Slack).You possess strong execution skills, a proactive mindset, and are eager to collaborate with a passionate startup team.

Join Our Mission to Revolutionize Healthcare AccessAt Assort Health, we are dedicated to making exceptional healthcare accessible at any time and from anywhere. Our vision is to create a healthcare experience that feels effortless and interconnected—where quick answers, clear communication, and seamless access to care are the norms. We are building an innovative foundation for how patients and providers interact, powered by advanced AI that adapts to the complex nuances of healthcare and the unique needs of each provider.As the most comprehensive patient experience platform driven by specialty-specific agentic AI, Assort Health's omnichannel AI agents work seamlessly with EHR/PMS systems and intricate provider preferences. We effectively eliminate long hold times and inefficiencies, ensuring patients receive timely care.Since our launch in 2023, we have successfully managed over 100 million patient interactions, reducing average hold times from 11 minutes to just 1 minute. Our platform now supports calls for thousands of healthcare providers with remarkable 98%+ resolution rates and 99% scheduling accuracy. We take pride in achieving an average patient satisfaction score of 4.5 out of 5 across 52,000 reviews, and our revenue has experienced an impressive 20x growth by 2025. As we continue to scale rapidly, we are expanding our reach across the healthcare industry.About the Executive Assistant RoleWe are seeking a proactive Executive Assistant to work closely with our Co-CEO, Jon, serving as the operational backbone of his daily activities, communications, and execution of tasks. This position is not your typical EA role; it is a high-trust position at the heart of a dynamic startup environment where your contributions will significantly impact our operations.Your success in this role will enable Jon to concentrate on high-leverage tasks without the concern of details falling through the cracks. You will be responsible for managing his calendar, inbox, travel arrangements, meeting preparations, and stakeholder coordination with precision and excellent judgement.This role is perfect for individuals who thrive in fast-paced settings—whether in a high-growth startup, venture capital firm, or supporting an executive with a busy, multi-stakeholder schedule. We welcome seasoned Executive Assistants as well as those aspiring to grow into broader operational roles or a Chief of Staff position.Success MetricsJon values the following traits in his working style:Honesty and Transparency — share observations and highlight areas for improvement.Speed and Follow-Through — ensure tasks are completed promptly with clear reasoning.Clear and Concise Communication — articulate information effectively.Full Ownership — take responsibility for your tasks and outcomes.

Join the Watney Robotics TeamWatney Robotics is at the forefront of developing autonomous robots that support the growth of essential infrastructure. After successfully securing $21 million in seed funding from prestigious investors including Conviction, Abstract, and A*, we are collaborating with top hyperscalers to enhance datacenter development and maintenance.This is a unique opportunity to join us at a pivotal moment as we transition from prototypes to production fleets. Contribute to real systems, influence the rollout strategy, and leave your mark on a groundbreaking robotics company.Your RoleAs the Executive Assistant to the CEO, you will serve as a vital support system and operational backbone at our San Francisco headquarters. This hybrid position combines responsibilities as an Executive Assistant, Office Lead, and Recruiting Coordinator: safeguarding the CEO's schedule, ensuring smooth office operations, and overseeing recruitment processes to facilitate prompt and effective hiring. High judgment, discretion, and a proactive approach are essential.Key ResponsibilitiesCEO SupportManage complex calendars, travel arrangements, and meeting preparations across different time zones while anticipating conflicts and prioritizing tasks.Draft briefs, agendas, and follow-up communications; monitor action items until resolution.Triage the CEO's inbox, write clear communications, and coordinate crucial interactions with investors, board members, and key customers.Assist with confidential special projects such as fundraising materials, customer visits, and vendor negotiations.Office Operations ManagementOversee day-to-day office operations: manage access and badges, supplies, meeting spaces, vendor relationships, and shipping/receiving logistics.Plan and execute onsite events, executive offsites, customer walkthroughs, and all-hands meetings.Supervise facilities vendors (IT, cleaning, catering, and safety services) and monitor budget adherence.Recruitment CoordinationCollaborate with hiring managers to streamline the recruitment funnel: schedule interviews, arrange candidate travel, and host onsite visits.Maintain excellent candidate communication and provide a high-touch experience with prompt responses.Facilitate interview panels, take notes as necessary, and ensure timely decision-making within 24–48 hours.