About the job
As an Executive Assistant, you will play a pivotal role in supporting four of our group directors by managing their schedules, handling email communications, prioritizing tasks, and planning travel. Your close collaboration with the Directors will ensure that all business initiatives are recorded, executed, and monitored effectively, enabling them to concentrate on expanding the business and nurturing client relationships. Key responsibilities include organizing meetings, preparing presentations and documents, and taking minutes.
Daily responsibilities will encompass:
- Facilitating time management for the Directors so they can focus on business growth rather than day-to-day tasks, eliminating any non-essential duties.
- Preparing presentations, reports, and tracking key performance indicators (KPIs).
- Confidentially taking minutes, preparing documents and reports, and managing email communications, including filtering and responding when necessary.
- Representing the business at events as needed.
- Providing comprehensive support to Directors in implementing and managing business plans, ensuring all agreed actions are prioritized and completed, and following up with the relevant Directors or Heads of Departments.
- Answering phone calls and managing diaries, including coordinating meetings and events.
- Planning and coordinating all travel and accommodation needs for the Company, controlling costs and centralizing management of the process.
- Scheduling and documenting Directors' 1-2-1 meetings, maintaining copies of action logs and reviews for HR records.
- Attending training and competency development courses as directed by the Company.
- Meeting or exceeding the objectives and KPIs established by the Directors, contributing to the ongoing success of the business and the Executive Assistant role through open discussions with the Directors.
- Completing any tasks required by the business across group companies to ensure compliance, safety, and business continuity.
