Executive Assistant to CEO & COO

Join socket as an Executive Assistant to the CEO, where you'll play a pivotal role in enhancing organizational efficiency and communication. Your responsibilities will include managing schedules, prioritizing tasks, and serving as a liaison between the CEO and various stakeholders.This position calls for a proactive individual who can thrive in a fast-paced environment while maintaining a high level of professionalism and confidentiality.

Multiply Labs is seeking an Executive Assistant to the CEO in San Francisco. This position centers on supporting executive leadership through a mix of administrative and coordination tasks. Role overview This role involves managing complex schedules, organizing meetings, and ensuring smooth communication across the organization. Attention to detail and the ability to anticipate needs will be key to success. What you will do Coordinate the CEO’s calendar and daily agenda Arrange and prepare for meetings, including logistics and materials Facilitate communication between the CEO and internal teams Requirements Strong organizational skills Comfort working in a fast-paced setting Ability to manage multiple priorities efficiently

About UsSparrow is revolutionizing employee leave management with our innovative high-tech, high-touch solution. Our mission is to simplify the process for companies to provide various types of leave, including family and medical, ensuring a seamless experience for both employers and employees.The current leave management system can be cumbersome and inefficient, leaving company leaders overwhelmed by constantly changing regulations and processes, while employees face unnecessary bureaucratic hurdles during critical moments in their careers. At Sparrow, we streamline this typically tedious and error-prone process into an efficient, 30-minute end-to-end experience, saving teams up to 40 hours and $30K per leave.Headquartered in San Francisco, Sparrow embraces a remote workforce spread across the country. We pride ourselves on our diverse, talented, and supportive team, who are not only hardworking but also collaborative, intelligent, and humble—dedicated to solving real-world problems.About the RoleWe are in search of an exceptional Executive Assistant/Personal Assistant to collaborate closely with our CEO during this pivotal growth phase. The CEO's primary focus is setting the vision for Sparrow and leading a high-performing executive team, making it crucial that her limited time is spent on the most impactful work.In this position, you will be a vital force multiplier for both the CEO and the entire organization, enhancing the speed at which decisions are made and delegated while ensuring effective follow-through across the executive team on initiatives that depend on the CEO's input.This role will comprise 90% Executive Assistant responsibilities and 10% Personal Assistant tasks, facilitating both professional and limited personal logistics to enable the CEO to operate at her highest capacity. While this is a fully remote position, there may be a requirement for up to 25% travel to the Bay Area where the CEO is based. Accountability and ownership are essential in this role, and flexibility in your schedule may be necessary at times.Key ResponsibilitiesCollaborate with the CEO on Priorities and ExecutionWork alongside the CEO to identify her highest-impact priorities and ensure her schedule reflects those priorities.Facilitate swift decision-making and delegation to keep Sparrow moving forward efficiently.Collaborate with the CEO to strategize and implement action plans for key initiatives and tasks.

About HappyRobotHappyRobot serves as the foundational infrastructure enabling enterprises to develop and manage AI workforces. Our AI agents not only communicate effectively but also make autonomous decisions, take actions, and operate seamlessly across various platforms including voice, email, and enterprise systems. Originating from Y Combinator (S23) and supported by a16z and Base10 with an impressive $60M in funding, we are integral to the operations of critical global enterprises.Our platform is rigorously tested in demanding environments where the stakes are high. We began in the logistics sector, creating our unique voice stack, models, and orchestration layer from scratch, and we are now extending this robust infrastructure to every enterprise engaged in the real economy. Discover more about our vision in our manifesto.About the RoleWe are seeking a highly organized, proactive, and resourceful Executive Assistant to support our founders and ensure smooth operations. This role offers a unique opportunity to closely collaborate with leadership in a dynamic, fast-paced environment.What You’ll DoManage calendars, schedule meetings, and coordinate travel arrangements for the founders.Effectively prioritize and handle incoming requests to maximize their time.Prepare meeting agendas, take detailed notes, and follow up on action items.Serve as a primary point of contact between the founders and both internal and external stakeholders.Assist with special projects, research, and confidential tasks as needed.Must Have3-5+ years of experience supporting C-Suite Executives.Demonstrated ability in managing complex, high-volume calendars across multiple time zones.Exceptional organizational and detail-oriented skills, capable of handling multiple priorities effortlessly.Strong communication skills, with the ability to anticipate needs and ensure smooth operations.Discretion and professionalism in handling confidential matters.Proactive and resourceful, with a knack for identifying solutions before challenges arise.Why Join Us?Be part of a pioneering company at the forefront of AI workforce innovation.Collaborate with talented professionals in a vibrant and supportive work environment.

HockeyStack is a pioneering Applied AI firm dedicated to revolutionizing sales, marketing, and customer success for B2B businesses. Our mission is to construct the most comprehensive and precise representation of the B2B buyer by integrating seamlessly with every tool your team employs, collaborating with third-party data providers, and deploying custom AI research agents. We leverage this data to drive applications that automate intricate, high-value workflows across revenue and go-to-market teams.Our flagship offerings include:Marketing Intelligence – swiftly addresses inquiries such as “What caused that sudden decline in pipeline?”Account Intelligence – highlights next-best actions to guide representatives in converting target accounts.Since our inception in January 2023, we've successfully navigated through Y Combinator, secured a $26 million Series A led by Bessemer, achieved a remarkable 3× year-over-year growth, reached multimillion ARR, and currently process over 60 TB of GTM data each month. Operating out of our San Francisco headquarters, we thrive in a fully in-person environment, prioritizing rapid progress and hiring individuals who are eager to succeed. Your MissionAs HockeyStack continues to expand, we are on the lookout for an outstanding Executive Assistant to the CEO to serve as a strategic ally and multiplier for our founder and executive team.This role transcends traditional administrative duties. You will anticipate needs, enhance operational efficiency, and ensure the CEO’s time is concentrated on the most impactful priorities. You’ll convert strategic goals into actionable plans, manage intricate workflows, and maintain alignment among the CEO and leadership team.Your position will place you at the heart of the organization, collaborating with investors, executives, clients, and partners. Ideal candidates will demonstrate exceptional organization, proactivity, technological proficiency, and ease in navigating a fast-paced, high-growth atmosphere.This high-trust, high-visibility role offers direct insight into company strategy and executive decision-making, allowing your contributions to resonate throughout the organization as you aid the CEO in precise execution and scaling efforts. What You’ll DoExecutive Support & LeveragePartner closely with the CEO — managing priorities, context-switching, and ensuring follow-through on execution.Proactively identify needs before they arise and solve issues rather than merely reacting to requests.Ensure alignment and efficiency across various teams and stakeholders.

Executive Assistant to the CEOAs the Executive Assistant to the CEO at Firecrawl, you will play a pivotal role in ensuring the seamless management of our CEO's calendar, communications, and commitments. This position demands a high level of trust, accuracy, and a commitment to excellence. Your main responsibility will be to guarantee that every aspect of the CEO’s schedule operates smoothly, ensuring that no important task is overlooked.Key Responsibilities:Calendar Management: Oversee the CEO's calendar with absolute clarity and organization, ensuring that every meeting is purposeful and well-prepared.Inbox Triage: Manage a high-volume inbox, prioritizing urgent matters and drafting timely responses to ensure that critical communications are addressed promptly.Follow-through on Commitments: Prepare briefing materials for meetings, track action items, and ensure that all commitments are executed effectively.

About RhythmsAt Rhythms, we are pioneering an innovative AI business execution system designed to make enterprises truly AI-native. This transformation redefines how organizations operate, execute, and scale their operations.Founded by successful entrepreneurs behind Chronus (acquired by PE) and Ally.io (acquired by Microsoft), we have secured a $26M seed funding round from esteemed investors including GreenOaks, Madrona, and Accel. Our achievements have been recognized by GeekWire, awarding us the 2024 Deal of the Year and nominating us as a finalist for the 2025 AI Innovation of the Year.Our platform revolutionizes the path to AI-native operations by seamlessly linking strategic planning and OKRs with daily execution and real-time progress tracking. Utilizing a multi-agent AI architecture, we integrate with tools like Slack, Teams, Jira, and Linear to automate workflows, provide predictive insights, mitigate risks, and enhance organizational memory that adapts and improves over time. Our enterprise clients trust us for delivering reliable agentic AI solutions essential for their key business processes.The RoleWe are seeking an Executive Assistant to collaborate closely with our CEO and co-founder. In this pivotal role, you will serve as the operational backbone, ensuring the CEO remains effective and the company operates seamlessly.Your responsibilities will encompass managing the CEO's calendar, communications, and operational processes while engaging in strategic initiatives that significantly influence business success—from coordinating hiring efforts to optimizing company operations and preparing for customer meetings. You will treat the CEO's time as the company's most precious resource, safeguarding it with utmost diligence.This position offers a high degree of trust and autonomy. You will gain insights into all facets of the business—product, strategy, customer relations, and hiring—and leverage this knowledge to anticipate needs proactively.

At Reducto, we empower AI teams by enabling them to extract and utilize real-world enterprise data with unparalleled precision. Many valuable enterprise data types, including financial statements and health records, are often trapped in unstructured formats like PDFs and spreadsheets. Our advanced vision models mimic human reading capabilities, allowing teams to innovate, train AI models, and automate workflows seamlessly.Having experienced remarkable growth—an impressive 7x revenue increase year-over-year—Reducto has forged partnerships with hundreds of organizations, including top AI teams such as Harvey, Vanta, and Scale, alongside esteemed enterprise clients from FAANG and premier trading firms.We are proud to have secured over $100 million in funding from leading investors like a16z, Benchmark, and First Round Capital.The RoleAs the Executive Assistant to the CEO, you will be instrumental in ensuring the CEO remains focused and operates at maximum efficiency during this phase of rapid expansion. You will oversee the CEO’s email and calendar with considerable autonomy while dedicating approximately 10 hours per week to the effective operation of our San Francisco office. This position is built on trust, where your judgment and discretion will significantly influence how the CEO allocates their most precious resource: time.Key Responsibilities:Manage the CEO's inbox and calendar comprehensively, handling emails, drafting responses, scheduling meetings, and prioritizing tasks effectively.Proactively optimize and protect the CEO's schedule, resolving conflicts, creating time buffers, and ensuring dedicated focus periods.Organize logistics for both internal and external meetings, including preparing agendas, pre-reads, and following up on action items.Coordinate travel arrangements as necessary, including flights, accommodations, and detailed itineraries.Devote around 10 hours each week to managing office operations, overseeing supplies, vendor relations, facilities coordination, and fostering an excellent in-office experience for the team.Engage in various ad hoc projects and administrative tasks to ensure the leadership team can function smoothly and efficiently.Ideal Candidate:You maintain an exceptional standard for quality, accuracy, and discretion, treating the CEO's communications and schedule with the utmost care.You are a forward-thinking individual who anticipates needs, identifies potential issues early, and consistently follows through with minimal prompting.You possess over 4 years of experience supporting a CEO or C-suite executive, preferably in a fast-paced technology environment.

Join the Watney Robotics TeamWatney Robotics is at the forefront of developing autonomous robots that support the growth of essential infrastructure. After successfully securing $21 million in seed funding from prestigious investors including Conviction, Abstract, and A*, we are collaborating with top hyperscalers to enhance datacenter development and maintenance.This is a unique opportunity to join us at a pivotal moment as we transition from prototypes to production fleets. Contribute to real systems, influence the rollout strategy, and leave your mark on a groundbreaking robotics company.Your RoleAs the Executive Assistant to the CEO, you will serve as a vital support system and operational backbone at our San Francisco headquarters. This hybrid position combines responsibilities as an Executive Assistant, Office Lead, and Recruiting Coordinator: safeguarding the CEO's schedule, ensuring smooth office operations, and overseeing recruitment processes to facilitate prompt and effective hiring. High judgment, discretion, and a proactive approach are essential.Key ResponsibilitiesCEO SupportManage complex calendars, travel arrangements, and meeting preparations across different time zones while anticipating conflicts and prioritizing tasks.Draft briefs, agendas, and follow-up communications; monitor action items until resolution.Triage the CEO's inbox, write clear communications, and coordinate crucial interactions with investors, board members, and key customers.Assist with confidential special projects such as fundraising materials, customer visits, and vendor negotiations.Office Operations ManagementOversee day-to-day office operations: manage access and badges, supplies, meeting spaces, vendor relationships, and shipping/receiving logistics.Plan and execute onsite events, executive offsites, customer walkthroughs, and all-hands meetings.Supervise facilities vendors (IT, cleaning, catering, and safety services) and monitor budget adherence.Recruitment CoordinationCollaborate with hiring managers to streamline the recruitment funnel: schedule interviews, arrange candidate travel, and host onsite visits.Maintain excellent candidate communication and provide a high-touch experience with prompt responses.Facilitate interview panels, take notes as necessary, and ensure timely decision-making within 24–48 hours.

About Gumloop Gumloop builds AI automation tools for enterprises, making it possible for teams to automate tasks without engineering backgrounds. The platform lets users create and deploy AI agents that work across many integrations. Agents: Conversational AI assistants that use integrations and workflows to handle open-ended tasks. These agents can be configured for platforms like chat UIs, Slack, and Microsoft Teams. Workflows: Visual, drag-and-drop automations connect operations such as API calls or emails. These workflows support repeatable, deterministic tasks triggered by different events. Gumstack: Enterprise hosting that gives organizations visibility and control over AI operations, including model management and security policy enforcement. Backed by $70M from investors including Benchmark and Y Combinator, Gumloop is growing quickly. Teams from companies like Gusto and Shopify already use the platform for real-world automation. Role Overview: Executive Assistant to the CEO This San Francisco-based role supports Max, Gumloop's CEO, by keeping his focus on the highest priorities and helping the team operate smoothly. The Executive Assistant will work onsite at the San Francisco office. Success in this position comes from taking initiative, owning responsibilities, and staying adaptable as company needs shift. Key Responsibilities Manage the CEO's calendar, email, and scheduling to align with strategic goals. Coordinate meetings inside and outside the company, including preparing materials and tracking follow-ups. Help track and communicate project statuses across teams. Handle a range of administrative tasks to keep operations running smoothly for the CEO.

At Earnest, we empower ambitious professionals to make informed financial decisions and construct the lives they desire.Our team is dedicated to guiding borrowers toward a confident financial future by providing innovative borrowing solutions and a clear path to managing their debt. If you share our passion for this mission, read on, and let's create something exceptional together.The Role: As the Executive Assistant to the CEO, you will report directly to the CEO.Key Responsibilities:Act as the primary strategic and administrative partner to the CEO, expertly managing a complex and dynamic calendar for various stakeholders.Proactively prioritize, coordinate, and safeguard the CEO’s time, ensuring alignment with company objectives and critical decision points.Lead meeting preparations and follow-ups, including agenda creation, briefing material preparation, note-taking, and action item tracking.Serve as a gatekeeper and liaison for the CEO, handling incoming requests with discretion and professionalism.Coordinate domestic and international travel, including itineraries and logistics.Assist in the preparation for board meetings, executive leadership sessions, and external presentations.Handle sensitive and confidential information with the utmost integrity and trust.Collaborate closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure seamless execution of CEO priorities.

OpenGov builds AI and ERP solutions for local and state governments in the U.S., supporting over 2,000 public sector organizations. The OpenGov Public Service Platform helps agencies manage assets, procurement, contracts, accounting, budgeting, billing, revenue, permitting, licensing, transparency, and open data. These tools come together in the OpenGov ERP, designed to help public entities focus on their missions and make informed decisions. More details about OpenGov’s work can be found at OpenGov.com. Role overview The Lead Executive Assistant to the CEO plays a central role in supporting the CEO and executive team. This position calls for someone who is proactive, reliable, and able to exercise sound judgment and discretion. The Lead Executive Assistant is expected to anticipate needs, communicate priorities, and uphold the leadership style of the CEO. What you will do Manage complex scheduling and coordinate travel for the CEO Facilitate collaboration across departments Plan leadership offsites and team events Oversee key administrative processes Work closely with the Chief of Staff to align on priorities and decisions What matters for success Exceptional organizational skills and attention to detail Ability to handle sensitive information with discretion Strong communication and business insight Resilience and adaptability in a growth-focused SaaS environment Alignment with a CEO who values clarity, trust, and excellence

Textio is navigating an exciting transition with new products launching and an evolving operational model. We are seeking a dynamic Chief of Staff who can effectively convert strategic initiatives into tangible results, eliminate organizational hurdles, and ensure that critical tasks are accomplished.This position is pivotal, influencing all aspects of our organization. You will collaborate with diverse teams, participate in strategic discussions, and drive outcomes that directly shape our growth trajectory. This is a high-pressure, high-impact role that offers a rapid learning environment for scaling a company.Based in San Francisco, this role requires 1–3 days of in-person collaboration. Be prepared for a demanding pace, a significant learning curve, and work that yields substantial influence.

As the Chief of Staff to the CEO at tryalma, you will play a pivotal role in shaping the strategic direction of the company. Your responsibilities will include overseeing high-priority projects, facilitating communication across departments, and ensuring the CEO’s vision is translated into actionable strategies. This is a unique opportunity to work closely with the executive team and influence the overall success of the organization.

Join Clipbook: Transforming Communication for LeadersAt Clipbook, we are on a mission to revolutionize the way leaders engage with the world. As the leading provider of vertical AI solutions in the $100 billion communications, public relations, and public affairs industries, we have rapidly ascended to become the largest AI player in this sector since our inception in 2023. Our growth is supported by prominent investors, including Mark Cuban, who co-led our initial funding round.Here's a glimpse into our journey:We achieved our first million in Annual Recurring Revenue (ARR) through bootstrapping and reached profitability before securing a $3.3 million seed investment last year.We are experiencing over 10% month-over-month growth and are projected to quadruple our ARR this year.Our clientele includes over 200 esteemed organizations, such as the Boston Consulting Group, Weber Shandwick, StockX, and numerous government agencies nationwide.Your Role:Office of the CEO (70-80% of your time)Act as the essential right hand to the CEO, overseeing a dynamic team of approximately 16 staff members.Manage all operational aspects of the CEO’s office, including scheduling, correspondence, and client follow-ups.Occasionally handle personal administrative tasks as required.Clipbook Operations (10-20% of your time)Assist with a variety of administrative and back-office tasks, including payroll, finance, and coordination with legal and accounting professionals.Lead and manage special projects for the CEO related to sales, growth, client delivery, and business operations.This position suits you if:You flourish in fast-paced environments and excel at creating order from the inherent chaos of a startup.You are detail-oriented and ensure that nothing slips through the cracks.You pride yourself on your responsiveness across various communication channels (email, call, text, Slack).You possess strong execution skills, a proactive mindset, and are eager to collaborate with a passionate startup team.

Join Our Mission to Revolutionize Healthcare AccessAt Assort Health, we are dedicated to making exceptional healthcare accessible at any time and from anywhere. Our vision is to create a healthcare experience that feels effortless and interconnected—where quick answers, clear communication, and seamless access to care are the norms. We are building an innovative foundation for how patients and providers interact, powered by advanced AI that adapts to the complex nuances of healthcare and the unique needs of each provider.As the most comprehensive patient experience platform driven by specialty-specific agentic AI, Assort Health's omnichannel AI agents work seamlessly with EHR/PMS systems and intricate provider preferences. We effectively eliminate long hold times and inefficiencies, ensuring patients receive timely care.Since our launch in 2023, we have successfully managed over 100 million patient interactions, reducing average hold times from 11 minutes to just 1 minute. Our platform now supports calls for thousands of healthcare providers with remarkable 98%+ resolution rates and 99% scheduling accuracy. We take pride in achieving an average patient satisfaction score of 4.5 out of 5 across 52,000 reviews, and our revenue has experienced an impressive 20x growth by 2025. As we continue to scale rapidly, we are expanding our reach across the healthcare industry.About the Executive Assistant RoleWe are seeking a proactive Executive Assistant to work closely with our Co-CEO, Jon, serving as the operational backbone of his daily activities, communications, and execution of tasks. This position is not your typical EA role; it is a high-trust position at the heart of a dynamic startup environment where your contributions will significantly impact our operations.Your success in this role will enable Jon to concentrate on high-leverage tasks without the concern of details falling through the cracks. You will be responsible for managing his calendar, inbox, travel arrangements, meeting preparations, and stakeholder coordination with precision and excellent judgement.This role is perfect for individuals who thrive in fast-paced settings—whether in a high-growth startup, venture capital firm, or supporting an executive with a busy, multi-stakeholder schedule. We welcome seasoned Executive Assistants as well as those aspiring to grow into broader operational roles or a Chief of Staff position.Success MetricsJon values the following traits in his working style:Honesty and Transparency — share observations and highlight areas for improvement.Speed and Follow-Through — ensure tasks are completed promptly with clear reasoning.Clear and Concise Communication — articulate information effectively.Full Ownership — take responsibility for your tasks and outcomes.

About CasapCasap is an innovative Series A startup based in San Francisco, having secured over $30 million in funding from top-tier investors including Emergence, Lightspeed, and Primary Ventures. Founded by experienced product leaders from renowned companies like Robinhood and Chime, our mission is to revolutionize banking operations by automating dispute resolutions and combating friendly fraud. Our solutions have garnered appreciation from everyday users to prominent financial institutions.The Chief of Staff (CoS) will closely partner with the CEO, who is based in New York, to drive strategic initiatives, maintain operational efficiency, and lead special projects that facilitate our rapid growth. You will transform visionary concepts into actionable plans, eliminate obstacles for the leadership team, and contribute to achieving our ambitious objectives.

Who We Are:At Formic, we are dedicated to transforming American manufacturing by making automation accessible to every factory. In an era where labor shortages, rising costs, and fierce global competition prevail, automation has become essential for manufacturers aiming to maintain their competitive edge.We provide automation through a Robotics-as-a-Service model that integrates industrial robotics, proprietary software, and comprehensive support into one cohesive solution. By eliminating traditional barriers of cost, complexity, and risk, we empower manufacturers to adopt automation swiftly and achieve significant improvements in throughput, safety, and operational efficiency without the need for substantial upfront investment.Supported by prominent investors such as Lux Capital, Initialized Capital, Blackhorn Ventures, and Mitsubishi HC Capital North America, Formic is rapidly scaling and laying the groundwork for a new era of high-performance, American-made production.About the Role: The Chief of Staff to the CEO is a dynamic, high-performing individual who collaborates directly with the CEO to drive the execution of the company’s most critical priorities.This role aims to enhance the CEO’s effectiveness by providing clarity in times of uncertainty, ensuring follow-through, and maintaining momentum across the organization. It is execution-focused and fast-paced, requiring the ability to deliver tangible results quickly and ramp up efficiently to make impactful contributions in a short timeframe. This is a hands-on, in-person position based in Oakland, ideal for someone eager to learn the intricacies of building a company from the ground up and ready to take on increasing responsibilities over time.In This Role You Will:Drive execution on the CEO’s highest-priority initiatives by owning outcomes and ensuring accountability with clear owners, timelines, and follow-through.Collect data across the organization to gain ground-truth insights and conduct thorough analyses of business performance.Monitor progress across teams on key initiatives and consistently follow up to guarantee that tasks are completed.

As the Chief of Staff to the CEO at Handshake, you will play a pivotal role in driving strategic initiatives and overseeing the execution of key projects that align with our company's mission. You will act as a trusted partner to the CEO, facilitating communication across teams and ensuring that our goals are met effectively and efficiently.Your responsibilities will include managing special projects, preparing reports, and assisting in the decision-making process. You will be instrumental in shaping the company's strategic direction and fostering a high-performance culture.