Executive Assistant Position in Dubai

Join Help AG as a Finance Assistant and play a vital role in supporting our Accounting and Operations team. We are seeking a dedicated and skilled individual who can ensure the accuracy and efficiency of our financial operations. Your contributions will guarantee that management and relevant departments have access to reliable data while adhering to all regulatory standards. This position not only aids in the company's growth but also encourages process improvements through your innovative ideas and commitment to excellence.As a part of this role, you will collaborate with various departments, handling a range of responsibilities, including:Collecting and analyzing data from various sources.Preparing, issuing, and posting sales invoices.Creating detailed financial reports and documentation as necessary.Responding to inquiries via phone and email.Generating reports such as timesheets and customer records upon request.Assisting in communication and information collection for vendors and business partners.Booking and posting supplier invoices.Processing payments and managing transactions in bank portals.Conducting vendor and intercompany reconciliations.Preparing reconciliation reports for petty cash, credit cards, and Noqoodi.Posting journal and bank entries, including bank reconciliation.Preparing purchase orders for overhead expenses.Monitoring and calculating rebates.Allocating mobile bills.Undertaking any other ad hoc duties as assigned.

Join Help AG, a leading security solutions provider, as a dynamic and driven Security Analyst. This role is perfect for individuals with a keen interest in network security and a solid understanding of security technologies. The Security Analyst will play a pivotal role in monitoring and analyzing security events through our advanced Security Information Event Management (SIEM) tool, ensuring the timely detection and resolution of IT security incidents.Key Responsibilities:Analyze and assess critical information security incidents by following detailed operational processes and procedures.Utilize SIEM tools such as Splunk, Log Rhythm, and Qradar to correlate and analyze security events.Conduct thorough log file analysis, including forensic investigations of system resource access.Ensure accuracy and quality in customer reports.Monitor a variety of security technologies, including SIEM, IDS/IPS, firewalls, switches, and VPNs.Provide timely technical assistance for managed services through phone and electronic channels.Document interactions and actions accurately to facilitate internal and external communication.Stay informed about the evolving threat landscape and participate in ongoing knowledge sharing with peers.Work in rotating shifts within a 24/7 operational environment.

Join Help AG, the leading cybersecurity service provider in the Middle East, where over 25 years of expertise empowers us to deliver top-notch information security solutions to enterprise businesses and government entities. Our strategic consultancy is tailored to meet diverse requirements, ensuring our clients evolve securely and maintain a competitive edge in today's digital landscape.Why Choose Help AG?At Help AG, we are committed to fostering a dynamic environment for professionals who are ready to be change agents. We seek talented individuals who aspire to push the boundaries of technology and contribute to our mission of client success. If you are passionate about excellence in IT and are on the lookout for challenging opportunities that ignite your inner drive, we invite you to explore a career with us.

Role Overview Help AG is hiring a Finance Assistant (UAE National) to support the Accounting and Operations team in Dubai. This position focuses on maintaining accurate financial records and helping ensure compliance with relevant regulations. The Finance Assistant plays a key part in delivering reliable figures to management and other departments. What You Will Do Assist with daily financial operations and data entry Help prepare and review financial reports for accuracy and compliance Work closely with team members in accounting, operations, and other departments Suggest improvements to processes that could increase efficiency Who We’re Looking For UAE National Strong attention to detail Comfortable working with numbers and financial data Collaborative approach and willingness to work across teams This role offers the chance to contribute ideas and support the company’s growth while building experience in finance and operations.

Join Help AG as a skilled and dedicated Service Renewals Specialist (UAE National) within our dynamic Service Operations Team. In this pivotal role, you will manage all commercial and administrative responsibilities associated with our information security services. Your expertise will be essential in creating, documenting, and processing service contracts while ensuring their timely renewal. Collaborating closely with the Business Development team, you will prepare and provide all necessary information for contract closure and renewal, actively identifying upselling and cross-selling opportunities within existing contracts. You will also maintain accurate and up-to-date information regarding contract assets at all times.

Help AG is seeking a passionate and skilled Emirati national to become a vital part of our Security Operations Centre (SOC) team in the role of Security Analyst. If you possess a robust understanding and enthusiasm for network security, you may find this opportunity to be an excellent fit for your career growth.The Security Analyst will play a critical role in monitoring a variety of security technologies and events utilizing our Security Information and Event Management (SIEM) tool. This position involves identifying and responding to IT security incidents effectively.Key Responsibilities:Implement operational processes and procedures for the analysis, escalation, and assistance in the remediation of critical information security incidents.Utilize the Splunk/Log Rhythm/Qradar SIEM tool to correlate and analyze events to uncover IT security incidents.Perform detailed log file analysis, including forensic assessments of system resource access.Ensure quality and accuracy in customer report reviews.Monitor various security technologies, including SIEM, IDS/IPS, firewalls, switches, VPNs, and other security threat data sources.Provide technical assistance for managed services through inbound requests via phone and electronic means.Respond promptly to support and threat cases within documented SLA timelines.Document actions taken in cases to ensure effective communication internally and to customers.Resolve issues independently while understanding escalation protocols.Stay informed about the current threat landscape and participate in knowledge sharing among analysts.Contribute to the creation of technical articles for internal knowledge bases.Perform other essential duties as assigned, including working rotating shifts in a 24/7 operational environment.

About the Role Flowlife is hiring a Finance Manager in Dubai. This role oversees the company’s financial operations, manages regulatory compliance, and supports business growth with clear financial analysis and planning. Key Responsibilities Manage all financial activities, including budgeting, forecasting, and reporting Monitor compliance with relevant financial regulations and standards Deliver financial insights to support strategic business decisions What We’re Looking For Proven experience in financial management and analysis Strong skills in strategic planning Background in ensuring regulatory compliance This position is based in Dubai and reports to the leadership team at Flowlife.

Join our dynamic team at vams as a SAP Finance Consultant. You will play a pivotal role in transforming finance operations through SAP solutions. Your expertise will help us enhance financial processes, optimize systems, and drive innovation within our clients' financial landscapes. We are looking for a consultant who is passionate about finance and technology, eager to collaborate with cross-functional teams, and committed to delivering exceptional results.

Join AbbVie as a Finance Track Associate, where you'll embark on a dynamic career path within our esteemed finance department. This role is designed for recent graduates who are eager to develop their financial acumen and contribute to impactful projects that drive our company's success. As part of a global biopharmaceutical leader, you will have the opportunity to gain invaluable experience in various financial functions while working alongside industry experts.

Location: Dubai, United Arab Emirates Huda Beauty was founded in 2013 by Huda Kattan and has grown into a recognized name in the beauty industry. The company emphasizes empowering people to express beauty on their own terms. Purpose comes before profit here, and the team is committed to delivering standout products, engaging content, and building a strong community. Kindness and excellence shape the way the business operates and grows. Role overview The Senior Finance Manager leads the accounting function in Dubai. This position takes responsibility for the accuracy of consolidated financial reports, manages and develops a team of accountants, and works closely with other business units to maintain high financial standards. The role calls for strong technical finance skills, clear communication, and a collaborative approach to both operations and team growth. Leadership and team development Mentor and guide a team of accountants by setting expectations, encouraging accountability, and supporting growth. Foster a high-performance team culture that reflects Huda Beauty's values of kindness and excellence. Enhance team capabilities through technical training in accounting principles and ERP systems. Collaborate with IT to implement automated reporting and controls, allowing the team to focus on more strategic work. Financial reporting and consolidation Supervise the preparation and timely submission of consolidated statutory financial statements for all group entities. Ensure accurate intercompany reconciliations and eliminations in line with transfer pricing policies and IFRS standards. Oversee the monthly closing process, producing accurate balance sheets, profit and loss statements, and cash flow reports. Coordinate with the reporting team to align monthly management accounts with IFRS-audited accounts. Compliance, internal controls, and audits Manage the statutory audit process from start to finish, ensuring compliance with GAAP, IFRS, and local regulations. Establish and maintain strong internal controls to safeguard company assets and ensure financial integrity. Work with tax advisors on VAT, corporate taxes, and other fiscal matters as needed.

Role overview Segula Technologies seeks a Director of Project Finance to oversee project finance operations for energy sector initiatives in Dubai. The focus is on supporting projects that advance sustainable development within the region. What you will do Structure and negotiate financing arrangements for a range of energy projects. Collaborate with project managers, stakeholders, and financial institutions to secure necessary funding. Develop and enhance funding strategies that align with project objectives and promote long-term financial stability. Supervise financial viability assessments for both new proposals and ongoing energy projects. Location This role is based in Dubai, United Arab Emirates.

Join GoGlobal as a proactive and organized Executive Assistant, providing critical support to our CEO in a vibrant, fast-paced, and diverse environment. The ideal candidate thrives in a startup or hybrid work setting, demonstrating flexibility and the ability to handle daily tasks with minimal supervision. Excellent communication skills, sound judgment, and a forward-thinking attitude are essential for success in this role.Key Responsibilities:Oversee the CEO’s calendar, coordinating meetings, appointments, and travel logistics.Arrange both domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries.Prepare and manage expense reports while performing basic administrative tasks.Support meetings with preparation of materials and follow up on action items.Uphold confidentiality and professionalism in managing sensitive information.Provide general administrative and project support as required.Adjust working hours flexibly to meet time zone differences.Requirements:2–4 years of experience in an Executive Assistant, Administrative Assistant, or a related support role.Prior experience in a startup, fast-paced company, or hybrid environment is preferred.Strong verbal and written communication skills in English.Proficient in productivity tools such as Microsoft Office, Google Workspace, and scheduling/expense management tools.Highly organized with exceptional multitasking skills and keen attention to detail.Proactive, resourceful, and able to work independently.Excellent interpersonal skills with the ability to collaborate effectively across various levels and cultures.

Join Namshi as a Buying Assistant and play a crucial role in our procurement process. You will be responsible for processing all purchase orders, ensuring accuracy in coding and managing information through Excel order sheets including order trackers, buyer trackers, order confirmations, packing lists, and payment records.In this role, you will act as a liaison between suppliers and buyers, facilitating prompt deliveries and addressing any delivery-related issues. You will communicate effectively with our warehouse team to oversee the number of deliveries received within the expected time frames.Stay informed about the department's open-to-buy (OTB) status and the valuation of each brand/category. Assist with reorders and replenishment needs as necessary.Work collaboratively with the Merchandising team to analyze reports and ensure that orders align with budgetary goals and plans. You will also assist the Buyer in organizing procurement documents systematically for easy auditing.Your responsibilities will include soliciting quotes from suppliers, tabulating bids, and ensuring that product descriptions on our website are accurate and comprehensive. Maintain precise records of cost and selling prices, updating them as needed.Create purchase orders that include essential details such as terms of delivery, delivery dates, payment terms, and pricing. Ensure that all data entry tasks are completed in compliance with the buying critical path.Collaborate with colleagues to ensure the consistency of information and share best practices while enhancing your knowledge of our systems. Additionally, you will provide ongoing support to the customer service team to ensure the highest level of customer satisfaction.

YOUR MISSION Your mission is to empower David to focus entirely on his core competencies by efficiently managing a wide array of administrative tasks, travel logistics, and daily errands.1 | SUPPORT THE CEO ON HIS DAY-TO-DAYAs the Personal Assistant to the CEO, your primary role is to deliver exceptional support that enables the CEO to concentrate on strategic responsibilities and propel the company forward. Your responsibilities will include:Overseeing the CEO's calendar, organizing meetings, appointments, subscriptions, and travel arrangements.Managing personal commitments: reminding the CEO of significant dates, handling the personal calendar, planning family gatherings, sending birthday greetings, and facilitating personal calls.Assisting in the creation and revision of documents, presentations, and reports as instructed by the CEO.Managing online purchases, returns, and any service-related issues.Ensuring timely payment of bills.Handling various personal errands, such as grocery shopping, meal prep, and overseeing household repairs.Upholding the highest standards of confidentiality and discretion at all times.2 | PROACTIVELY MANAGE ADMINISTRATIVE TASKSThe CEO is entrusted with numerous vital responsibilities that require focused attention, and as the Personal Assistant, your objective is to ensure these tasks are executed proactively, efficiently, and effectively. Your duties will involve:Organizing and maintaining precise records and files for the CEO, including contracts, legal documents, and essential information.Sourcing the best external vendors and negotiating tirelessly to secure the necessary resources and support for the CEO's success.Copying, scanning, and faxing documents as necessary.Taking detailed notes during meetings.Ensuring the CEO’s office remains organized and stocked with necessary supplies.Managing both physical and digital filing systems (Google Drive & Notion).3 | IMPROVE PROCESSES AND ENHANCE THE CEO'S PRODUCTIVITYYou will play a key role in streamlining processes and enhancing the CEO's productivity through your proactive approach and attention to detail.

Role overview deliveryhero is hiring an Assistant Manager of Operations in Dubai. This position focuses on overseeing daily operations to keep service delivery running smoothly and efficiently. The role involves managing a team, fine-tuning processes, and tracking key performance indicators to support the company’s goals. What you will do Supervise and guide team members to maintain high performance Monitor and improve operational workflows Ensure daily activities meet service standards and targets Analyze performance data to identify areas for improvement Who we’re looking for This role suits someone who takes initiative, enjoys problem-solving, and works well under pressure. Experience in operations or a related field is important. A focus on process improvement and team leadership will help drive success in this position.

Help AG is actively seeking a skilled and experienced Solution Architect specializing in Pre Sales. In this pivotal role, you will be instrumental in presenting Help AG’s robust security solutions to potential clients and crafting compelling technical content for proposals and RFP responses. Your expertise will be key to ensuring the success of Proof of Concepts (POCs). You will play a vital role during and after implementation, focusing on customer success from both a technology architecture and solution perspective. This position requires close collaboration with our implementation teams to identify opportunities for cross-selling and up-selling. Your contributions will be crucial to Help AG’s market success, emphasizing a strong sales orientation to drive business growth.

Help AG is seeking a skilled and dedicated Security Consultant (UAE National) to effectively manage and address support requests from our esteemed customers. The successful candidate will respond to inquiries via email and phone, adhering to Help AG’s structured support workflow. Key responsibilities include:Managing internal and external escalations efficiently.Maintaining continuous communication with customers regarding tickets, projects, and updates.Providing on-site support as a resident engineer when necessary.Utilizing tools for ticket management and time tracking accurately, ensuring thorough documentation of all interactions.Timely follow-up on escalations and issues.Contributing to projects, proof of concepts, and maintaining meticulous documentation.Striving for customer satisfaction, professionalism, and delivering high-quality service in all duties.

Help AG is seeking a dynamic and skilled Product Specialist to innovate and enhance our cybersecurity offerings into scalable, revenue-generating managed services through our telecommunications partners across the UAE. This position transcends conventional product management; the Product Specialist will play a pivotal role in designing, packaging, launching, and scaling managed security services, effectively merging technical excellence with commercial viability.

Help AG is seeking a dynamic and skilled Strategy & Innovation Associate (UAE National) to assist the Director with comprehensive research, analysis, and the coordination of high-level strategic and innovation projects. The ideal candidate will possess strong analytical skills and a keen intellectual curiosity, with substantial exposure to corporate strategy, market positioning, and growth initiatives in a technology-centric environment. This role is designed as a growth trajectory towards future leadership positions in strategy and growth within the company, offering valuable insights into enterprise-level strategic initiatives and cross-functional collaboration.