Executive Assistant at Mindlance2 | New York

Join our dynamic team as an Editorial Assistant in New York, where you'll play a crucial role in enhancing educational content through effective coordination and editorial support. Your responsibilities will include:• Coordinating the acquisition, archiving, and distribution of reference materials to support educational projects.• Collaborating with publishers to obtain rights for reusing and adapting copyrighted materials.• Managing databases for references, images, and permissions.• Tracking and reporting on expenses related to references, permissions, and images.• Providing editorial assistance such as proofreading, synchronizing slides, and developing templates.• Communicating effectively with various departments to ensure project deadlines are met.• Utilizing project management tools to track and update the status of tasks.• Completing additional assigned responsibilities as needed.

We are seeking a dynamic and proactive Product Manager to join our innovative team at mindlance2. In this role, you will be responsible for driving product strategy and execution from inception to launch, collaborating with cross-functional teams to deliver outstanding products that meet the needs of our customers.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team at Mindlance. In this role, you will be essential in ensuring smooth operations and effective communication across departments.Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence. The ideal candidate will be detail-oriented, possess strong communication skills, and demonstrate the ability to manage multiple tasks efficiently.

Join our team at mindlance2 as a Phlebotomist, where you will play a vital role in collecting blood samples and ensuring quality patient care. We are looking for dedicated professionals with a passion for healthcare to support our mission of delivering exceptional service.

Join the City of New York as an Executive Assistant and play a pivotal role in supporting senior leadership. As the key organizational backbone, you will manage schedules, coordinate meetings, and ensure seamless communication within the team.

Join the City of New York as an Executive Assistant, where you'll play a pivotal role in supporting executive leadership through efficient management of schedules, communications, and projects. This dynamic position requires exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Your contributions will help ensure the smooth operation of our office and enhance our commitment to serving the community.

We are seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to our executive team at SlingshotAI. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across the organization. Your ability to prioritize tasks and maintain confidentiality will greatly contribute to our operational success.

AlphaSense is hiring an Executive Assistant in New York to provide direct support to its executive team. The position focuses on maintaining smooth daily operations and helping leaders stay organized in a busy office environment. Responsibilities Oversee and coordinate complex executive schedules Arrange meetings and manage appointments Handle multiple tasks and adjust to shifting priorities Support the executive team’s daily operational needs Requirements Strong organizational abilities Skill in multitasking and adapting quickly Comfort working in a fast-moving office setting This role is located in New York, New York.

Join IntelliPro, a leading global talent solutions provider, as an Executive Assistant. Our mission is to connect exceptional professionals with innovative companies, especially within the pharmaceutical and healthcare sectors. We pride ourselves on delivering tailored recruitment and consulting solutions that empower both businesses and individuals to reach their full potential. In this vital role, you will provide top-tier administrative support to senior executives. Your responsibilities will include managing calendars, coordinating meetings, and organizing travel arrangements. You will also prepare and edit various documents, act as a liaison between executives and stakeholders, and manage confidential information with utmost professionalism. Your organizational skills will shine as you coordinate executive meetings, track project deadlines, conduct research, and assist in project management tasks. You will also handle expense reporting and budget tracking for executive activities, while supporting the planning and execution of company events and initiatives.

Job Title:Executive Administrative AssistantAbout Bombas:Bombas redefines comfort through its premium basics brand, with a heartfelt mission to assist those in need. Founded in 2013, Bombas emerged after its founders discovered that socks are the most requested clothing item in homeless shelters. They embarked on a journey to address this issue, donating a pair of socks for every pair sold. With millions of pairs sold and donated, Bombas continues to innovate its product line, introducing new socks, underwear, and t-shirts, which are also among the most requested items at shelters. We remain committed to making a positive impact in the communities we serve.Discover what it’s like to be part of the Bombas Hive by clicking here.The name Bombas is derived from the Latin word for bumblebees. Inspired by these collaborative creatures, we value the diverse perspectives of our team, which strengthen our mission and products. We are dedicated to fostering an inclusive environment where every voice is empowered and heard, regardless of background or identity.This position requires in-person work at our Bombas HQ in New York City from Tuesday to Thursday, with flexible options for Mondays and Fridays based on business needs.About the Job:We are seeking a highly organized, proactive, and service-oriented individual to join our Executive Support team as an Executive Administrative Assistant. This role is instrumental in providing support to 2-4 senior leaders and requires a candidate with over 3 years of administrative or executive support experience, thriving in a fast-paced, cross-functional environment.

At Fundwell, we're transforming the landscape of business financing with our cutting-edge financial technology platform. Gone are the days of convoluted processes, hidden fees, and prolonged approval timelines. Our mission is simple: to provide businesses with swift, transparent, and customized capital solutions. As we expand our offerings to include receivables, payables, and embedded payments, we empower small to medium-sized enterprises across the nation to take charge of their cash flow.We are on the lookout for a meticulous and proactive Executive Assistant to join our leadership team. In this role, you will be entrusted to manage a variety of professional and personal tasks with the utmost discretion and attention to detail.Your ImpactEfficiently manage complex calendars, scheduling meetings, appointments, and travel logisticsAct as the primary liaison between executives and both internal and external stakeholdersHandle sensitive information with the highest degree of confidentialityPrioritize and oversee multiple projects simultaneously, navigating competing deadlinesScreen and respond to emails, calls, and correspondence on behalf of executivesFollow up with stakeholders to ensure accountability and progressPlan and coordinate company events, offsites, and team gatheringsOversee office operations and liaise with building management and vendorsAssist with special projects and initiatives as directedWhat Makes You Stand OutA minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or in a similar capacityExceptional organizational skills coupled with a demonstrated ability to prioritize and multitaskExcellent written and verbal communication abilitiesA high level of professionalism, integrity, and discretionStrong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets)Ability to work independently with minimal supervisionFlexible schedule with a willingness to accommodate occasional after-hours requests

Join NBCUniversal as an Executive Assistant, where you'll support high-level executives and contribute to the dynamic world of media and entertainment. In this pivotal role, you will manage schedules, coordinate meetings, and facilitate communication across departments. We seek a proactive individual who thrives in a fast-paced environment and is adept at multitasking.

About the Role Sotheby's seeks an Executive Assistant in New York to support senior executives and help keep daily operations running smoothly. This position handles a wide range of administrative tasks and plays a key part in team coordination. Main Responsibilities Manage complex calendars and schedule meetings Coordinate travel arrangements and itineraries Prepare documents and presentations with attention to detail Act as a primary contact for both internal colleagues and external partners What Sets This Role Apart This position calls for strong organizational skills and the ability to communicate clearly with a variety of stakeholders. The Executive Assistant helps maintain efficient workflows and supports the success of Sotheby's executive team.

astdefeasance is seeking a highly organized and proactive Executive Assistant to support our Chief Executive. In this pivotal role, you will be responsible for managing email correspondence, providing phone support, coordinating schedules, and handling general administrative tasks. The ideal candidate will possess at least five years of experience working directly with an executive in a small office environment, demonstrating exceptional communication skills and a strong attention to detail.

Join Talkiatry as an Executive Assistant and become a pivotal part of our dynamic team. In this role, you will support our executive leadership by providing high-level administrative assistance, managing schedules, and coordinating communication. This is an exciting opportunity to contribute to our mission of delivering innovative mental health solutions.

At Via, we are dedicated to revolutionizing public transportation systems, ensuring greater access to jobs, healthcare, and education for everyone. Our innovative platform acts as the technological backbone for modern transit networks, transforming outdated and isolated public transit systems into intelligent, data-driven, and efficient networks. With a robust partnership network spanning the globe, Via has established itself as the premier provider of transportation technology and services. As the Executive Assistant to the CEO, you will operate at the core of our leadership team, playing a pivotal role in ensuring the seamless operation of Via at the highest levels. This is not a conventional administrative position; you will be a strategic partner and trusted operator, responsible for key workflows, guaranteeing impeccable execution, and keeping pace in a dynamic environment. If you excel in taking ownership, executing thoughtfully, and supporting visionary leaders, we would love to connect with you. **This position requires in-person attendance 4-5 days per week**

About Oasis SecurityOasis Security is at the forefront of developing innovative solutions for non-human identity (NHI) management. As the digital landscape evolves, the security challenges posed by machines are outpacing those posed by humans. Our mission is to empower enterprises to regain control over their service accounts, secrets, workloads, automation bots, and much more.With the rapid growth of AI and autonomous systems, the number of NHIs is on the rise. Each model, agent, pipeline, and tool generates new identities that require robust security, governance, and understanding. This transformation turns identity management into a machine-scale challenge, not merely a human issue.Supported by esteemed investors and relied upon by leading enterprises, we are scaling swiftly, and we need a compelling narrative to communicate our journey.About The RoleWe are seeking a highly organized, trustworthy, and personable Executive Assistant to the CEO, dedicated to delivering personalized, high-quality support. This role emphasizes task management, coordination, and executive assistance, making it perfect for someone who thrives on anticipating needs and exercising confidentiality in a dynamic setting.What You’ll DoProvide comprehensive administrative, logistical, and personal support to the CEO and the executive team.Oversee task tracking and follow up on action items to ensure timely execution and closure.Manage sophisticated calendar scheduling and travel arrangements, including personal-related logistics.Serve as a trusted gatekeeper, prioritizing requests while upholding discretion.Prepare for meetings, events, and hosting duties (both professional and personal).Handle expense reporting and reimbursement processes.Run errands, manage pickups/deliveries, and assist with household-related tasks as necessary.Maintain ongoing communication while ensuring confidentiality at all times.What We ExpectAt least 5 years of experience in a similar Personal Assistant or Executive Assistant capacity.Exceptional organizational skills and an acute attention to detail.Proven ability to multitask and operate effectively in a fast-paced environment.High level of professionalism, discretion, and strong work ethics.A positive, proactive, and service-oriented mindset.Excellent communication skills in English (both written and verbal).Proficiency in tools like Google Calendar and Google Workspace.Flexibility to work beyond standard business hours and occasionally be available on weekends.

About Adaptive MLAdaptive ML is an innovative AI startup at the forefront of technology, dedicated to developing a Reinforcement Learning Operations (RLOps) platform that empowers enterprises to effectively specialize and deploy large language models (LLMs) into production with quantifiable results.We offer essential infrastructure for tuning, evaluating, and serving specialized models at scale, leading the way in task-specific LLM development and managing production-ready workflows that handle millions of requests while optimizing for both cost and performance across distributed systems.Our close-knit team has extensive experience in creating state-of-the-art open-access large language models. In early 2024, we successfully raised $20M in seed funding led by Index Ventures and ICONIQ, and we are already operational with clients such as Manulife, AT&T, and Deloitte in the travel and financial services sectors — with exciting announcements to follow soon.About the RoleWe are seeking our inaugural Executive Assistant, a highly organized, proactive, and agile professional to provide support to our Chief Executive Officer (CEO) and ensure operational excellence across various time zones.This position necessitates exceptional communication abilities, strong prioritization skills, and the capacity to function with professionalism and discretion in a fast-paced global environment. The CEO is based in the U.S. and frequently travels to Paris and other international locations, which requires effective coordination across multiple time zones.Note: This role is primarily focused on executive and operational support, rather than being a Chief of Staff or strategic leadership position.Your ResponsibilitiesExecutive Support & CommunicationManage intricate calendars across various time zones, including scheduling meetings, travel logistics, and coordination with both internal and external stakeholders;Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings;Act as the primary point of contact for CEO communications that necessitate prioritization and clear response workflows.Finance, Payroll & Operational SupportOversee payroll execution and coordination with external providers, ensuring precision, timeliness, and accurate record-keeping;Collaborate with accountants, payroll services, and operational tools to maintain financial and administrative discipline;Assist operations in maintaining employee records, benefits, and other administrative tasks.

Join Our Team as an Executive Assistant!For over 70 years, IDB Bank has dedicated itself to being the premier banking partner for our clients by prioritizing their needs. Our success is deeply rooted in the expertise of our team. At IDB, you will collaborate with some of the industry’s most talented professionals who are united by a spirit of teamwork and a commitment to delivering exceptional service in every detail. We provide a robust benefits package, including generous paid time off, immediate eligibility for medical coverage, and access to our 401(k) plan from your first day. Our commitment to diversity and inclusion ensures that every team member has the opportunity to thrive and contribute meaningfully in a respectful, welcoming, and inclusive workplace.