Executive Assistant and Office Manager

About the Role Kraken123 is looking for an Office Manager to keep our Melbourne office running smoothly. This role handles daily operations and helps maintain an efficient, organized workspace. What You Will Do Oversee day-to-day office activities Manage administrative tasks Support the operational team as needed Location This position is based in Melbourne.

Join our dynamic team at Kraken123 as a Platform Engineer specializing in Product Reliability. In this pivotal role, you will be responsible for ensuring the robustness and resilience of our products across various platforms. Your expertise will contribute to developing and implementing strategies that enhance product performance and reliability.

This is not your typical "order the milk and book a meeting room" position.In this role, you will be the essential connector, the organizer, the problem-solver, and the person who knows how to navigate the unexpected situations that arise in the IT field (and believe us, they do!).About Us:First Focus stands out as Australia’s premier Managed Service Provider (MSP), boasting a team of around 400 technical professionals across Australia, New Zealand, and the Philippines. Over the past 15 years, we have consistently expanded our client base and elevated what it means to be an MSP.Your Role:Oversee the management of our Melbourne office and provide support for branch offices in other states.Assist our executive team with scheduling and communications.Contribute positively to our office culture, as employee happiness is a top priority!Coordinate travel, events, and social functions.Manage our fleet of Teslas.Adapt to unexpected challenges as they arise.Who We Are Looking For:A down-to-earth, organized, and enthusiastic individual.Tech-savvy, with a willingness to embrace new technologies (AI knowledge is a significant plus).A people person who resonates with our core values.Previous experience in a similar role is essential.Convenient access to our Queen Street office (understanding of local traffic conditions is a must, as this role is office-based).What We Offer:Part-time work (3 to 4 days per week) with flexible hours (approximately 0.6 FTE).A competitive salary and robust benefits package, including:A paid study day each month (pro-rata).Opportunities for personal and professional growth through our FastTrack mentorship program and LinkedIn Learning access.Engagement in our MAD (Making a Difference) Council, focusing on equality, charity, and environmental initiatives.Regular social events and a vibrant team culture.A paid day off each year for volunteering.Participation in our company profit-sharing pool after two years of service.Our modern office is comfortably located in the city, close to public transport.Why Choose First Focus?Nine-time winner of the “Best MSP in Australia” award.A rapidly growing organization with strong momentum and minimal bureaucracy.One paid training day each month, because your growth is important to us.Hybrid work model that genuinely supports work-life balance.Excited to Apply?If you are interested in being the person who ensures everything and everyone is functioning smoothly, we would love to hear from you.

Join our vibrant team as an HR Officer at MSX International in Melbourne, Australia. We are looking for a dedicated and proactive individual who is passionate about fostering a positive workplace culture and enhancing organizational development. In this role, you will oversee the complete recruitment lifecycle, manage compensation and benefits, spearhead employee engagement initiatives, support training and development programs, and effectively address employee relations and issues.Key Responsibilities:Lead end-to-end recruitment processes including sourcing, interviewing, and onboarding of new hires.Manage compensation and benefits programs to ensure competitive offerings.Develop and coordinate engaging employee activities to enhance workplace morale.Facilitate training and development initiatives to promote employee growth.Address employee inquiries, grievances, and conflict resolution with professionalism.Maintain accurate HR records and ensure compliance with local employment regulations and corporate guidelines.Collaborate with cross-functional teams to streamline HR operations and support organizational goals.

Join our growing team at National Jet Systems as we expand our Airbus A220 fleet.Exciting opportunities available in Brisbane, Melbourne, and Sydney.National Jet Systems is thrilled to announce we are currently seeking applications for First Officer positions on our expanding A220 fleet. This is a fantastic opportunity to be part of a team that embraces innovative training and promotion practices for our Flight Crew.As we continue to grow our fleet of A220 aircraft, we are looking for talented individuals who are eager to advance their aviation careers. Positions are available at our bases in Melbourne, Sydney, and Brisbane.

Role Overview Summerset1 is hiring an Office Manager & Executive Assistant in Melbourne. This position keeps the office running smoothly and supports executives with a range of administrative tasks. The role balances day-to-day operations with direct executive support, helping maintain a productive workplace. What You Will Do Oversee daily office operations Manage office supplies and inventory Coordinate meetings and schedules Handle correspondence for executives Assist with project management tasks as needed What We Look For Strong organizational skills Clear and effective communication Keen attention to detail Ability to manage multiple tasks at once Proactive approach to problem solving

The Compliance and Security Officer at Kordamentha helps protect the organization’s integrity and ensures that regulatory requirements are met. This position is based in Melbourne and focuses on both compliance and security responsibilities. Role overview This role involves creating, updating, and maintaining compliance policies and procedures. Regular monitoring of these policies is essential to confirm their effectiveness and to identify areas for improvement. Key responsibilities Develop and implement compliance policies tailored to regulatory standards Maintain up-to-date procedures to support ongoing compliance Monitor the effectiveness of existing policies and recommend adjustments as needed Support efforts to mitigate organizational risks and strengthen security practices Impact By taking on these responsibilities, the Compliance and Security Officer helps Kordamentha reduce risk and maintain a strong security posture across the business.

OpenTable connects diners and restaurants through technology, supporting over 60,000 partners worldwide. As part of Booking Holdings, OpenTable brings decades of experience to the hospitality industry, helping restaurants focus on their teams, guests, and business growth. Every team member at OpenTable contributes to a collaborative, hospitality-driven culture. The Melbourne office is part of a global network committed to excellence in workplace experience. Role Overview The Office Manager, Workplace Experience, creates a welcoming and productive in-office environment. This role covers a range of responsibilities: daily office operations, facilities management, event planning, and fostering a sense of connection among employees. Hospitality and attention to detail are central to the position. Contract type: 9-month fixed-term maternity leave cover, with potential to extend to 12 months. Schedule: Part-time, 60% (3 days per week) in the Melbourne office. Required days: Monday, Thursday, and half days on Tuesday and Wednesday. What You Will Do Work closely with the global Workplace network to share knowledge and support best practices. Support regional virtual communities and assist co-located offices as needed. Manage daily office functions, ensuring a clean, organized, and efficient workspace for employees and visitors. Handle vendor relationships, including managing contracts and sourcing new suppliers as needed. Coordinate onsite catering, including snacks and lunches for staff. Oversee office supplies, shipping, and mail distribution. Plan and execute office events, from setup and decoration to breakdown, working with IT for audiovisual needs. Maintain the office calendar and update Wiki pages with relevant information. Identify opportunities to improve the office environment, operational standards, and processes. Work with the Office Lead and Social Committee to manage the office budget for events, supplies, and catering. Collaborate with the Office Lead to prepare and present monthly house meetings.

Role Overview hmgroup is hiring a Department Manager for the GPO location in Melbourne. This position leads a team focused on delivering strong operations and excellent service. The Department Manager works closely with other departments to support company goals and strategic projects. What You Will Do Lead, motivate, and support a dedicated team within the department Drive operational standards to ensure efficiency and consistency Maintain high levels of customer satisfaction on the shop floor Collaborate with other teams to help achieve broader business objectives

Are you ready to join Fever, the pioneering tech platform that is transforming the landscape of culture and live entertainment? Our mission is to make culture and entertainment accessible to everyone. Leveraging innovative technology and a data-driven strategy, we are changing how people engage with unforgettable live experiences.Each month, we inspire over 300 million individuals across more than 40 countries to discover unique events while empowering creators with our advanced tools to scale and innovate their offerings.Our collaborations with industry giants like Netflix, F.C. Barcelona, and Primavera Sound have led to internationally acclaimed experiences, supported by top-tier global investors. Are you eager to contribute to our mission?As a key member of the Fever Originals team, you will leverage data and insights to craft extraordinary events that create lasting memories for our audience.Collaboration and Team DynamicsYou will be based in our Australian office, collaborating directly with partners, providers, and venues to expand Fever's portfolio of original events. This role will require you to work across various departments, from Marketing to Operations, ensuring a cohesive approach to event creation.Join a dynamic, motivated team comprised of individuals with diverse backgrounds, including professionals from McKinsey, Amazon, Google, KKR, Cirque du Soleil, PSG, and Roland Garros.Your Responsibilities

As a Product Manager at xplor, you will play a pivotal role in shaping our product strategy and ensuring alignment with our business objectives. You will collaborate with cross-functional teams to deliver innovative solutions that enhance user experience and drive customer satisfaction. Your analytical skills will help us understand market trends while your leadership will guide the development process from concept to launch.

Join a pioneering data center company at the forefront of the Asia Pacific & Middle East (APME) region's digital evolution.At AirTrunk, we are committed to driving the sustainable growth of the digital landscape by delivering state-of-the-art hyperscale data centers that cater to the needs of the world's leading companies. We strive to redefine the boundaries of technology while ensuring a sustainable future.Since launching Australia's first and largest hyperscale data centers in 2017, we have embarked on a rapid expansion journey, supported by our investors including Blackstone, and now operate a robust platform across the APME region.Be part of the A-Team at AirTrunk, where innovation meets sustainability.**Please note this is NOT an IT/ICT/purchasing procurement role**A SnapshotAs the Procurement Operations Manager based in our Melbourne office, you will report directly to the Portfolio Category Manager - Operations and collaborate with diverse teams across the APME region. Your impact will be significant in the following areas:Develop and implement procurement strategies that enhance the efficiency, reliability, and cost-effectiveness of our facilities.Lead cross-functional initiatives to optimize the procurement processes and supplier relationships.

Role Overview xplor is looking for a Product Manager in Melbourne to guide the direction of its SaaS products. This role shapes product vision and works with teams across the business to deliver features that improve how users interact with our solutions. What You Will Do Collaborate with cross-functional teams to define and refine product vision Gather insights from stakeholders and users to inform product direction Prioritize the product backlog to keep work focused on business goals Drive development of new features that improve user experience and satisfaction Analyze market trends and customer feedback to support strategic decisions What Helps in This Role Experience managing SaaS products Strong analytical skills for evaluating trends and feedback Ability to align product work with business objectives Comfort working with teams across different functions

Join Turnertownsend as a Project Manager and play a crucial role in driving our real estate initiatives forward. As a key member of our team, you will oversee project planning, execution, and delivery, ensuring alignment with our strategic goals. Your expertise will guide cross-functional teams, manage stakeholder relationships, and ensure projects are completed on time and within budget.We are looking for a proactive leader who thrives in a dynamic environment and is passionate about delivering exceptional results. Your ability to adapt and innovate will be essential as you navigate challenges and drive projects to successful completion.

Are you an IT Project Manager seeking an exciting opportunity to lead intricate Enterprise IT projects for a dynamic global enterprise?What We Offer:In this role, you will collaborate closely with diverse cross-functional teams within our rapidly expanding global organization. You will be instrumental in ensuring the successful delivery of Enterprise Technology projects, adhering to timelines, scopes, and budgets.Your Responsibilities:Your primary mission will involve managing multiple Enterprise IT projects from inception to completion as part of our IT Projects Team. We are looking for an individual with outstanding communication and organizational skills, who thrives in a fast-paced environment, possesses a proactive approach, and has meticulous attention to detail.About Us:At easygo, we proudly serve as a leading service provider to renowned brands in the entertainment sector, including Stake.com, Kick.com, and Twist Gaming.Stake is recognized as the world’s largest crypto casino, setting the standard for an unparalleled online casino and sportsbook experience.Enhance your online entertainment experience with Kick.com, an energetic live-streaming platform that connects millions of gamers and content creators worldwide.Our innovative game design studio, Twist Gaming, pushes creative boundaries by developing cutting-edge and engaging games.Headquartered in the vibrant city of Melbourne, we have experienced remarkable growth. From our humble beginnings, we have expanded to a thriving workforce of over 700. Whether your expertise lies in Tech, Marketing, Operations, Mathematics, or Design, there are abundant opportunities for you here.Join us and elevate your career!

About Netwealth Netwealth Investments Limited has been shaping the wealth management sector in Australia since 1999. The company’s platform, built on advanced NextGen technology, supports advisers and investors as they grow their financial futures. Recognized as one of Australia’s most innovative FinTech firms, Netwealth has earned multiple awards and continues to expand rapidly. Netwealth’s culture centers on curiosity, optimism, and courage. The team values authenticity and agility, encouraging collaboration and new ideas. Employees are supported as they develop their skills, advance their careers, and contribute to meaningful improvements in the financial lives of Australians. Role Overview: Strategic Product Manager Based in the Melbourne office, the Strategic Product Manager will lead a major initiative to redesign Netwealth’s fee and charging architecture. This role focuses on the configuration, calculation, and application of fees within the platform. Key Responsibilities Define the product vision for back-end services and operational processes related to adviser charging, platform fees, and regulatory compliance. Ensure fee processes are scalable, reliable, and transparent, even though much of the work is non-customer facing. Work with engineering, operations, risk management, and business teams to streamline complex processes and reduce fragmentation. Build and maintain a fee architecture that provides a consistent and clear view of all fees. Who Will Thrive Here This position suits someone who brings both strategic thinking and technical expertise. Success in this role means driving collaboration, managing complexity, and delivering improvements that support the company’s growth and compliance goals.

Lead the transition of Easygo’s iconic move to our new Cremorne office and drive Melbourne’s tech scene forward. What’s in it for you?Seize the opportunity to manage a career-defining project at Easygo, a trailblazer in the Melbourne tech landscape. You will oversee the relocation to a state-of-the-art Cremorne office, designed to accommodate over 1,100 employees, and play a crucial role in our rapidly growing organization. Enjoy unparalleled visibility as you navigate a complex project from inception to completion, making a significant impact during this pivotal time. Your role with usAs the Project Manager, you will be at the junction of project execution, workplace experience, and organizational transformation. You will provide clarity throughout the large-scale, cross-departmental relocation by coordinating vendors, timelines, and stakeholders, ensuring a seamless transition. This fixed-term position allows you to help cultivate a dynamic and collaborative workspace that embodies Easygo’s culture, enhancing how our teams connect and thrive in their new environment. Please note: We value in-person collaboration! This is a full-time, on-site role at our Melbourne CBD office. It’s a 10-month fixed-term contract with the potential for extension, allowing you to work closely with our innovative team to foster growth and innovation.

About the Role BWS is looking for a Store Manager in Melbourne to oversee daily store operations and support a strong customer experience. This role involves maintaining store presentation, managing stock levels, and working to meet sales goals. What You'll Do Lead and motivate the store team to deliver excellent customer service Maintain store standards and ensure a welcoming environment Oversee inventory management and stock control Drive sales performance and help the team reach store targets About Endeavour Group Endeavour Group operates BWS and other retail brands, focusing on quality service and a positive team culture.

Role overview KPMG Australia seeks a Manager for its Debt Advisory team in Melbourne. This role centers on leading client projects and providing advice on debt restructuring, financing options, and capital raising. The position supports organizations as they manage complex financial situations and work toward optimal capital structures. What you will do Lead client engagements within the Debt Advisory team Advise clients on debt restructuring and financing solutions Assist with capital raising initiatives Guide organizations through complex financial markets and capital structures Requirements Experience managing client relationships and providing leadership Strong understanding of financial markets and debt products Skill in identifying challenges and opportunities in financial advisory Confidence in supporting clients through complex financial decisions This Melbourne-based position offers the opportunity to work with clients from a variety of industries.