About the job
At Hometrack, we are revolutionizing the mortgage process for lenders, brokers, and consumers by offering unparalleled digital valuation, property risk decision-making, and property data services. Our leadership team is pivotal in fulfilling this vision, and we are in search of an outstanding Executive Assistant to facilitate their operational efficiency.
Hometrack is looking for a seasoned, efficient, and professional Executive Assistant to provide support to the Chief Executive Officer, Chief Operating Officer, and the Senior Leadership Team (SLT) for a 12-month fixed-term contract, covering maternity leave.
In this role, you will report directly to the leadership team, acting as a highly organized self-starter who excels in a dynamic environment. You will take pleasure in enhancing processes, managing intricate priorities, and ensuring impeccable execution across various business functions. Your success will enable senior leaders to concentrate on strategic priorities while you ensure seamless operations behind the scenes.
Key Responsibilities
Leadership Support & Execution
Oversee and coordinate the entire array of leadership meeting schedules, including All Hands, Operational Leadership Meetings, and New Joiner Inductions.
Manage logistics, technology setups, and calendar oversight for all essential leadership meetings.
Guarantee smooth operations and provide immediate support during meetings.
Calendar & Travel Management
Administer complex calendars for the CEO and COO, along with the broader SLT as needed.
Arrange travel plans as necessary, maintaining efficiency and meticulous attention to detail.
Meeting Management
Prepare the CEO and COO comprehensively for meetings.
Handle meeting logistics, agendas, and follow-up actions.
Project Coordination & Execution
Collaborate closely with the SLT to synchronize business activities and ensure deadlines are adhered to.
Introduce systems to monitor tasks, deadlines, and dependencies.
Proactively follow up with stakeholders to confirm task completion.
Compile regular updates and reports for the SLT.
Hometrack Leadership Team Meetings
Facilitate and attend SLT meetings.
Distribute agendas, document discussions, and track action items until completion.
Events & Engagement
Oversee logistics for Hometrack client events in collaboration with the Marketing team.
Organize internal team events, workshops, and offsites, including venue and catering arrangements.
Communication & Documentation
Act as a liaison for internal and external communications on behalf of the SLT as appropriate.
Draft, edit, and manage correspondence, emails, and communications.

