Executive Administrative Assistant

An exciting opportunity has emerged for a Studio Administrator to join our dynamic team at epropservicesplc. In this pivotal role, you will collaborate with the Admin team leader to deliver exceptional and proactive administrative support. Your contributions will play a key role in ensuring our operations run seamlessly.Key ResponsibilitiesEfficiently process and coordinate orders for individual products and packages.Collect and review content from agents within deadlines and ensure it is directed to the appropriate department for processing.Handle telephone inquiries professionally, addressing issues and escalating them as necessary.Manage customer expectations while effectively communicating with key stakeholders.Maintain organized filing systems.Proofread documents for accuracy and clarity.Oversee the maintenance of databases and records.Prioritize workload to meet service level agreements efficiently.Prepare new member packs and associate certificates.Order and package stock supplies.Review invoices in collaboration with the Finance team.Multi-skillingAssume responsibility for becoming proficient in all departmental areas, enabling team members to support each other as needed.Engage in learning opportunities outside your department to facilitate coverage when required.Assist in other business areas as necessary, which may involve occasional travel to other company locations.Continuing Personal DevelopmentActively participate in:Fostering a collaborative team environment that promotes mutual support.Encouraging continuous professional development across the team.Regular one-on-one sessions and performance review meetings with the Team Leader.Skills, Knowledge, and Experience RequiredEssentialProficient IT skills, including Word, Excel, PowerPoint, and other relevant software.Strong communication skills, both verbal and written.Excellent organizational abilities with a keen eye for detail.A collaborative team player who is also capable of taking initiative.DesirablePrevious experience in the Property or Print industry.

Key ResponsibilitiesGeneral ResponsibilitiesOversee intricate and high-volume administrative processes related to marketing elements, including detailed property particulars.Facilitate and coordinate order processing efficiently.Engage professionally with both internal and external clients regarding their orders, such as scheduling photography appointments and managing expectations.Collect and review content from agents within set deadlines, ensuring it is directed to the appropriate department for processing.Handle telephone inquiries, escalating issues as necessary.Maintain organized filing and proofreading procedures.Administer databases such as NetSuite and Filmmaker.Manage Excel sheets and generate invoices accurately.Prioritize tasks to ensure adherence to service level agreements.Order and package stock supplies efficiently.Verify invoices for the Finance department.Create and present weekly and monthly performance reports to management.Monitor performance metrics, including delivery timelines and work accuracy.Multi-SkillingTake initiative to become proficient in all departmental roles to enable team members to provide mutual cover.Engage in learning responsibilities outside the immediate department to ensure comprehensive coverage as needed.Support other business areas when required, which may involve occasional travel to different company locations.Continuing Personal DevelopmentActively participate in:Fostering a culture of teamwork and collaborative support.Ensuring continuous professional development is prioritized across the team.Regular one-on-one performance and development review meetings with the Team Leader.Skills, Knowledge, and Experience RequiredEssentialProven experience in managing high-volume, fast-paced administrative tasks.Proficient in IT software, including Word, Excel, and PowerPoint.Strong communication skills, with the ability to engage effectively with various stakeholders.Excellent organizational skills with meticulous attention to detail.A collaborative team player who is also capable of taking initiative.The capability to critically assess processes and systems, offering constructive suggestions for improvement.DesirableExperience in the Property or Print industries.

Join Integrated Resources Inc. as an Administrative Assistant, where you will play a pivotal role in ensuring smooth office operations. You will be responsible for a variety of administrative tasks, including managing schedules, organizing files, and providing support to our team. Your attention to detail and organizational skills will help enhance our productivity and efficiency.

Join our dynamic team at Integrated Resources Inc. as an Administrative Assistant, where you will play a pivotal role in supporting our daily operations and ensuring seamless communication within the organization. This position involves managing schedules, organizing meetings, and maintaining essential documentation, contributing to our commitment to operational excellence.

Summerset Group Holdings Limited seeks a Care Centre Administrator based in Cambridge. This position plays a key role in supporting the daily operations of the care facility. Role overview The Care Centre Administrator helps coordinate activities and processes that keep the care centre running efficiently. Attention to detail and a methodical approach support both staff and residents. Key responsibilities Assist with administrative tasks to maintain smooth facility operations Support communication between staff, residents, and families Help ensure residents receive consistent, high-quality care Requirements Strong organizational skills Clear and effective communication abilities

Join our dynamic team as a Senior Administrative Assistant at Kelly Services in Cambridge, Massachusetts. This role is perfect for an organized, detail-oriented professional who thrives in a fast-paced environment. As a Senior Administrative Assistant, you will be responsible for providing high-level administrative support to ensure the smooth operation of our office.Key responsibilities include managing schedules, organizing meetings, preparing reports, and maintaining office supplies. You will collaborate with various departments to facilitate communication and improve efficiency.

Role Overview Harvard University is hiring an Executive Assistant and Administrative Coordinator to support the Office of the President and Provost in Cambridge. This position plays a key part in keeping the office running smoothly by handling schedules, arranging meetings, and helping communication flow between departments. What You Will Do Manage complex calendars and daily schedules for senior leaders Coordinate meetings, including logistics and follow-up Facilitate clear communication between internal teams and departments Prioritize and track tasks to support office operations What Matters Here Strong organizational skills and attention to detail Ability to manage multiple priorities and deadlines Comfort working with confidential information Proactive approach to solving problems and supporting the team

Join our dynamic team at mindlance as a Contract Administrator / Paralegal. In this crucial role, you will support legal operations by managing contracts, ensuring compliance, and providing administrative assistance to our legal team. Your attention to detail and organizational skills will be essential in maintaining accurate documentation and facilitating effective communication within the organization.

Join the prestigious Harvard University as a Laboratory Administrator in the Department of Chemistry and Chemical Biology. In this key role, you will oversee the operational aspects of the laboratory, ensuring it runs smoothly and efficiently. Your leadership will facilitate groundbreaking research and education, making a significant impact in the scientific community.

Role SummaryResponsibilities: You will play a pivotal role in enhancing the company’s commercial operations and business development initiatives while supporting our objective of establishing enduring strategic partnerships with our clients.Salary: £24,500 to £26,000 per annum, commensurate with your experience.Benefits: Enjoy discretionary profit-sharing bonuses disbursed biannually, flexible working arrangements, a generous holiday allowance, private medical insurance, critical illness coverage, income protection, and full sponsorship for external training opportunities. For more details, visit our benefits page.Role Type: Available as either full-time or part-time, permanent roles.Start Date: We are looking for candidates who can start in April or May 2026; please indicate your availability in your application.Application Deadline: Submit your application by Friday 8th March 2026. We will conduct interviews shortly after this date.Location: This opportunity is based at our Global Headquarters in Cambridge.About the RoleAt Costello Medical, a globally recognized B Corp certified medical communications firm, we are experiencing rapid growth driven by our unwavering commitment to exceptional customer service and high-quality deliverables. To facilitate this expansion, we seek a motivated Business Administrator to become part of our dynamic and collaborative External Engagement team.In this capacity, you will assist in various administrative tasks related to our business development and commercial processes, including:Commercial & Negotiation SupportAssisting in the administration of commercial negotiations within the pharmaceutical and healthcare industries by preparing necessary materials, compiling historical communications, and coordinating essential documents.Utilizing Excel to create pricing documents (rate cards) by extracting data, calculating new rates, and drafting proposals.Maintaining and updating commercial data in our internal systems.Overseeing the management of the team’s shared inbox, responding to inquiries, directing requests to appropriate team members, and ensuring timely communications.Coordinating and supporting regular team meetings focused on commercial topics, including scheduling, agenda preparation, note-taking, and action item circulation.Business Development SupportAssisting in business development initiatives and campaigns for our client-facing teams.Conducting research on client pipelines and facilitating outreach efforts to enhance engagement.

Join Gearset as a Systems Administrator specializing in MacOS and Jamf! In this pivotal role, you will be responsible for managing and optimizing our Mac environments, ensuring seamless integration and functionality across our platforms. You will work closely with our IT team to support our infrastructure, troubleshoot issues, and implement innovative solutions to enhance user experience.

About Titan Wealth Titan Wealth is a growing wealth management firm with operations in the UK and internationally. The company focuses on delivering advice-led wealth management services that help financial advisers and their clients reach their goals. The team values a workplace where both individual initiative and collaboration are encouraged, aiming for strong outcomes for clients over the long term. Role Overview: Senior Mortgage and Protection Administrator This role sits within the Mortgage Team at Melbourn, South Cambridge. The team is small, around six advisers and administrators, offering a supportive and collaborative setting where knowledge sharing is part of daily work. The position suits someone with at least one year of experience in mortgage administration. Candidates pursuing or considering the CeMAP qualification are welcome, especially if they are motivated to build a career in mortgages or financial planning. What You Will Do Work closely with advisers and administrators to support mortgage and protection processes Contribute to a team that values professional development and open communication Participate in a culture that encourages sharing knowledge and continuous learning Growth and Development Titan Wealth supports professional growth and provides clear career paths. Team members are encouraged to progress into roles such as: Mortgage Adviser Mortgage & Protection Specialist Wider Financial Planning roles The company regularly supports those who want to expand their expertise into the broader financial planning sector beyond mortgages. Location This position is based in Melbourn, South Cambridge.

Join our dynamic team at Integrated Resources, Inc. as a Principal Application Administrator. In this pivotal role, you will oversee and manage our application systems, ensuring optimal performance and user satisfaction. You will collaborate with various departments to implement innovative solutions and enhance our technology infrastructure.

Join our dynamic team at Integrated Resources, Inc. as an Oracle Application Administrator, where you'll play a crucial role in managing and optimizing our Oracle applications. You will be responsible for ensuring the smooth operation of our applications, troubleshooting issues, and implementing enhancements to support our business objectives. If you have a passion for technology and possess strong analytical skills, we want to hear from you!

Role Overview Flagship Pioneering, Inc. is hiring a Director of Executive and Administrative Services in Cambridge, MA. This leader will guide the strategy and daily operations for executive and administrative support across the organization. The position works closely with senior leadership to strengthen how teams operate and help the company meet its goals. Key Responsibilities Oversee executive and administrative services, setting direction and priorities for these functions Partner with senior leaders to improve organizational effectiveness Drive process improvements that support company objectives Lead, mentor, and develop high-performing teams Foster a collaborative environment that supports growth and innovation What We Look For Extensive experience in administrative operations Proven ability to lead teams and manage change Strong record of improving processes and organizational efficiency Comfort working with executive leadership

No Experience Required!Are you eager to kickstart your career in a dynamic office environment?Do you find the world of Human Resources intriguing?If so, this could be your ideal opportunity!With a significant demand for HR professionals due to a skills gap in the industry, we are looking for motivated individuals who want to step into this rewarding field.Our comprehensive training programs equip you with the essential knowledge, skills, and certifications needed to thrive. Upon completion, we will connect you with our network of employers eager to fill critical HR roles.Join us for our complimentary CIPD Human Resources Webinar by clicking 'Apply for this job', and we will provide you with the joining link. After attending this informative session, you can decide if pursuing a career in HR aligns with your goals.

Join Harvard University as a Leasing Administrator in the Housing and Leasing department, where you will play a crucial role in supporting the housing needs of our diverse community. As part of Campus Services, you will manage leasing processes, handle inquiries, and ensure a high level of customer service for students and staff alike.

Role Overview Harvard University is hiring an Executive Administrator and Project Manager to support the Harvard University Police Department in Cambridge. This position plays a central role in keeping administrative operations running smoothly and managing important projects for the department. What You Will Do Coordinate and oversee a range of administrative tasks for the department Manage key projects from planning through completion Work closely with department leadership to support daily operations What We Look For Strong organizational skills and attention to detail Demonstrated leadership in administrative or project management roles Comfort working in a busy, multi-tasking environment

Costello Medical is hiring an IT Administrator based in Cambridge, England. This position plays a central role in keeping the company’s IT infrastructure stable and secure, supporting the daily work of teams across the business. Key responsibilities Maintain and oversee IT systems throughout the organization Troubleshoot technical issues, including both hardware and software problems Apply solutions to improve system performance and strengthen security Role focus This role centers on supporting smooth operations by resolving IT challenges and ensuring reliable technology for colleagues. Company mission Costello Medical provides medical communications and data analysis services. The IT Administrator helps support this mission by making sure technology works efficiently and securely.