Entry-Level Administrative Customer Virtual Assistant

Why This Role MattersThe Procurement Assistant plays a crucial role in the seamless execution of projects by ensuring that materials and services are procured and delivered promptly. By facilitating efficient procurement processes, this position helps minimize delays, manage costs, and enable project teams to operate effectively.Your ResponsibilitiesSupport the preparation and management of all purchasing activities related to materials and services, which includes:Receiving Purchase Requisitions (PRs)Issuing Requests for Quotation (RFQs)Drafting Purchase Orders (POs) and liaising with vendorsMonitoring deliveries and processing paymentsAssist the Purchasing Team and Purchasing Supervisor in the development of Purchase Orders and various departmental reports.Help expedite material deliveries to ensure they arrive on time at project sites.Create internal documentation such as memos, reports, bid analyses, vendor registration forms, and other procurement-related documents.Coordinate with project sites and internal departments regarding open POs, unresolved issues, and status updates.

KEY RESPONSIBILITIES Collaborate effectively with Area Procurement Teams, suppliers, internal departments, and project managers to ensure seamless communication. Proactively engage with potential new suppliers and request product samples to assess quality and suitability. Lead initial commercial negotiations and prepare contractual agreements with suppliers to establish beneficial partnerships. Conduct thorough financial analyses of supplier proposals and Requests for Proposals (RFPs) for various projects, products, and services. Monitor and analyze procurement data to drive informed decision-making. Ensure smooth implementation of contracts and follow up on compliance. Provide support to the procurement department during international awards where the company is a participant.

About Us: At Huda Beauty, we strive to revolutionize the beauty industry by empowering individuals to define, create, and enjoy their unique beauty. Founded by the award-winning beauty entrepreneur Huda Kattan in 2013, we have rapidly become one of the world's leading beauty brands. Our mission transcends profit; it is driven by purpose, allowing us to innovate and foster an unparalleled community. Our journey since 2013 has seen immense growth, but our commitment to excellence and kindness remains unwavering.Position Overview: As the Direct Procurement Manager, you will play a crucial role in executing sourcing strategies and managing supplier relationships across designated direct spend categories. This operational role emphasizes day-to-day procurement excellence, supplier performance, and support for product launches. We seek a results-driven practitioner who can thrive within an established framework.Key Responsibilities:Category & Sourcing Execution:Oversee assigned direct procurement categories (e.g., packaging, raw materials, components)Conduct sourcing activities including RFQs/RFPs, cost analysis, and negotiationsSupport supplier selection processes for new product development (NPD) and relaunchesEnsure alignment with quality, lead time, minimum order quantities (MOQ), and cost objectivesSupplier Management & Performance:Manage operational supplier relationshipsMonitor supplier KPIs (On Time In Full, quality, lead time, responsiveness)Assist in supplier performance reviews and develop corrective action plansProactively escalate risks and issuesContracting & Compliance:Ensure suppliers are contracted using standardized templatesCollaborate with Legal and Finance for contract executionEnsure adherence to procurement policies and approval processesCross-functional Collaboration:Partner closely with Supply Chain, Quality Assurance, Product Development, and Marketing teamsSupport product launches by ensuring supplier readiness and capacityAct as the Procurement contact for assigned categoriesContinuous Improvement:Identify opportunities for cost savings and process efficienciesContribute to procurement process enhancementsMaintain accurate documentation related to suppliers and sourcing

As a Procurement Manager at beond, you will spearhead and oversee comprehensive procurement initiatives that span the airline's operational, commercial, and corporate sectors. Your role is pivotal in ensuring adherence to internal governance, cost-control protocols, and contractual benchmarks, while also championing procurement excellence, enhancing supplier performance, and fostering cross-departmental collaboration. This position is crucial for managing vendor partnerships, optimizing cost frameworks, and guaranteeing a seamless supply chain across all stations and departments.Key Responsibilities:Formulate a strategic sourcing plan for airline categories such as ground handling, catering, inflight products, and logistics.Ensure alignment of procurement efforts with the organization’s objectives and financial limitations.Conduct market research and comparative pricing analyses to facilitate informed decision-making.Implement competitive sourcing strategies (RFP, RFQ) in accordance with governance policies.Partner with Legal and Finance on vendor agreements and ensure compliance with aviation regulations.Monitor contract renewals and manage renegotiation processes to avoid service interruptions.Adhere to procurement policies while evaluating vendor compliance through SLAs and KPIs.Build and nurture relationships with suppliers and oversee vendor onboarding procedures.Assess vendor performance and coordinate with operational teams to address discrepancies.Lead evaluations of vendor proposals and validate financial documents against contractual agreements.Support cost-saving initiatives and maintain dashboards to track procurement savings.Oversee the sourcing of crew uniforms and ensure accuracy throughout the logistics lifecycle.Collaborate with diverse teams to fulfill operational requirements and provide internal sourcing support.Engage in audits and standardize procurement practices while ensuring thorough documentation.Prepare monthly procurement reports and ensure compliance with aviation audit standards.

Role overview Delivery Hero is seeking a Procurement Manager based in Dubai to shape purchasing strategies and strengthen supply chain operations. This position oversees the procurement team, with a focus on sourcing high-quality materials and services at competitive prices to drive business growth. What you will do Lead, coach, and develop the procurement team Source materials and services, balancing quality and value Establish and maintain effective relationships with vendors Negotiate contracts to secure favorable terms for the company Promote and implement sustainable procurement practices Requirements Proven leadership experience in procurement Ability to motivate teams and manage supplier relationships Strong background in contract negotiation Experience with sustainable sourcing strategies This role supports Delivery Hero’s mission to provide food and convenience to millions by ensuring efficient, responsible sourcing and supplier management.

Join BESIX Group, a leading international construction company, as a Corporate Procurement Manager in the vibrant city of Dubai. In this pivotal role, you will be responsible for overseeing procurement strategies across various projects in the Middle East, ensuring the efficient acquisition of goods and services while leveraging strong vendor relationships. Your expertise will contribute to optimizing costs and enhancing supply chain efficiency, driving the success of our projects.

AHS Properties, a luxury real estate developer in Dubai, is looking for a detail-focused Procurement Engineer to support the sourcing and acquisition of engineering materials and services for high-end property projects. This position plays a key role in ensuring procurement activities align with project schedules, budgets, and quality expectations. Role overview The Procurement Engineer oversees the full procurement cycle for engineering materials, equipment, and services needed in luxury real estate developments. Success in this role depends on effective coordination with both internal teams and external suppliers to uphold quality and compliance across all procurement processes. Main responsibilities Manage procurement of engineering materials, equipment, and services for luxury real estate projects. Evaluate and select suppliers based on quality, pricing, delivery timelines, and service standards. Prepare and review purchase orders, contracts, and vendor agreements. Work closely with engineering and project teams to understand technical requirements and specifications. Track supplier performance and resolve procurement-related issues as needed. Ensure all procurement activities comply with company policies, industry standards, and regulatory guidelines. Assist with cost control and budget management within procurement operations. Maintain accurate records and documentation for all procurement activities. Monitor market trends, pricing, and new developments in engineering materials and services. Review technical specifications and align them with procurement strategies. Location This role is based in Dubai, United Arab Emirates.

Join Segula Technologies as a Procurement Buyer in Dubai, where you will play a critical role in sourcing and managing supplier relationships. This position is perfect for an Emirati national with a passion for procurement and logistics. As a key member of our team, you will ensure that our supply chain remains efficient and effective, driving cost savings and enhancing operational performance.

Who We Are: At Huda Beauty, we envision a beauty industry that empowers individuals to define, create, and celebrate their own unique beauty. Founded in 2013 by the renowned beauty influencer Huda Kattan, we have rapidly evolved into one of the world's most dynamic beauty brands. Our mission transcends profit; we are driven by purpose, which enables us to innovate and build a vibrant community around our products and content. While we have experienced significant growth since our inception, our core values of business excellence and kindness continue to guide us.Position Overview: The Senior Director of Global Procurement will spearhead our procurement strategy across Direct and Indirect categories within Huda Beauty's global operations. In a landscape where we do not operate owned manufacturing facilities, this role is pivotal in sourcing and managing components, including primary and secondary packaging, while fostering strategic alliances with tier-1 and tier-2 contract manufacturers and fillers responsible for product assembly.On the Indirect Procurement front, you will oversee intricate and evolving spend categories related to brand development, global distribution, and digital operations. This encompasses logistics and freight, marketing and creative services, IT and digital solutions, CAPEX-related sourcing, and professional services. Your work will be essential in optimizing cost structures, ensuring supply security, and driving brand excellence, ultimately supporting Huda Beauty's growth and innovation objectives.Direct Procurement:Packaging (primary and secondary)Contract manufacturing/subcontracting (where applicable)Components, formula, and raw materials (where applicable)Fill & Assembly partners (CM tier-1 & tier-2)Tooling and industrial investmentsIndirect Procurement:Logistics and freightMarketing and agency servicesIT, digital, and software servicesCAPEX-related sourcingProfessional and consulting servicesTravel and corporate servicesKey Responsibilities:Strategy & Governance:Define and implement the global procurement strategy in alignment with business objectives.Establish scalable governance frameworks, policies, and decision-making processes.Lead procurement transformation initiatives and maturity roadmaps.Organizational Leadership:Design and cultivate the procurement organization and talent pipeline.Mentor and develop team members.Drive cross-functional collaboration and stakeholder engagement.

Join Namshi as a Buying Assistant and play a crucial role in our procurement process. You will be responsible for processing all purchase orders, ensuring accuracy in coding and managing information through Excel order sheets including order trackers, buyer trackers, order confirmations, packing lists, and payment records.In this role, you will act as a liaison between suppliers and buyers, facilitating prompt deliveries and addressing any delivery-related issues. You will communicate effectively with our warehouse team to oversee the number of deliveries received within the expected time frames.Stay informed about the department's open-to-buy (OTB) status and the valuation of each brand/category. Assist with reorders and replenishment needs as necessary.Work collaboratively with the Merchandising team to analyze reports and ensure that orders align with budgetary goals and plans. You will also assist the Buyer in organizing procurement documents systematically for easy auditing.Your responsibilities will include soliciting quotes from suppliers, tabulating bids, and ensuring that product descriptions on our website are accurate and comprehensive. Maintain precise records of cost and selling prices, updating them as needed.Create purchase orders that include essential details such as terms of delivery, delivery dates, payment terms, and pricing. Ensure that all data entry tasks are completed in compliance with the buying critical path.Collaborate with colleagues to ensure the consistency of information and share best practices while enhancing your knowledge of our systems. Additionally, you will provide ongoing support to the customer service team to ensure the highest level of customer satisfaction.

About PXGEO PXGEO delivers marine geophysical services, combining ocean bottom and towed streamer seismic data acquisition to provide detailed subsurface imaging. The company focuses on supporting sustainable practices in the energy sector. Role Overview The Senior Supply Chain Specialist - Procurement manages procurement and logistics activities for PXGEO, ensuring these processes meet company standards and safety requirements. This position works closely with technical and operational teams, both onshore and offshore, and supports functions in Dubai, Houston, and other operational sites. The role is based in Dubai, United Arab Emirates. Main Responsibilities Follow Company Management System Procedures in all procurement activities. Support corporate teams in Houston and Dubai, as well as other operational locations. Assist with negotiating contracts and fuel rates for bunker providers, and manage related commercial agreements. Review and negotiate supplier quotations, focusing on commercial and contractual terms, and obtain necessary approvals. Prepare and issue purchase orders for corporate and expenditure needs to suppliers listed on the Approved Vendor List (APL). Conduct supplier risk assessments and develop negotiation strategies when needed. Select suppliers based on competitive pricing, payment terms, and delivery schedules. Draft Non-Conformities Reports (NCR) based on vendor performance and quality standards. Oversee vendor onboarding and evaluate ongoing supplier performance. Update and distribute the Expediting Worksheet and Agent Feedback Report regularly. Maintain organized records of purchase orders, both in physical and electronic formats. Build and sustain strong relationships with all suppliers. Participate in the Emergency Response team as described in the Emergency Response Plan. Monitor compliance with procurement processes and help maintain procurement databases and archives. Identify opportunities for cost savings and process improvements, and implement these initiatives.

Join RAKBANK as an Assistant Vice President of IT Strategic Sourcing and play a pivotal role in our transformative journey. We are seeking a dynamic leader in technology procurement to spearhead strategic sourcing initiatives and mentor emerging talent within our sourcing team. Your expertise will drive proactive cost management projects and foster a strategic shift within our organization.Key Responsibilities:Lead complex RFx processes, crafting innovative commercial models and securing favorable agreements for the bank.Conduct thorough spend analysis to uncover optimization opportunities and streamline supplier rationalization.Develop and implement category strategies across key indirect spending areas such as IT, software, and professional services.Possess a deep understanding of technology sub-categories, the regional and global vendor landscape, and best sourcing practices.Oversee significant software sourcing projects for both on-premise and cloud solutions.Conduct supplier market intelligence, competitive benchmarking, and cost modeling to drive TCO improvements.Ensure compliance with procurement governance and maintain a comprehensive audit trail as per internal policies and regulatory standards.Digital Transformation Integration:Identify and utilize cutting-edge technologies, including AI, to enhance efficiency and strategic decision-making in procurement processes.AI-Driven Procurement Processes:Lead the implementation of AI-driven procurement strategies to optimize sourcing, contracting, and vendor management.Explore and integrate innovative technologies to automate routine tasks, allowing focus on strategic, value-driven activities.Regulatory Compliance and Technology Governance:Ensure the integration of AI and other technologies into procurement activities conforms to local regulations and banking standards.

We are seeking a highly organized, discreet, and proactive Executive Personal Assistant to support a distinguished Business Owner in both professional and personal capacities. This pivotal role involves comprehensive management of various facets of private life, including property oversight, household coordination, and supervision of domestic staff such as drivers and housekeepers.The ideal candidate will possess the ability to navigate unique challenges and anticipate needs, acting not just as an administrator, but as a proactive partner who takes initiative and drives projects forward. Key attributes for success include accountability, empathy, and advanced communication skills.This position requires frequent interaction with the owner and their family, making the ability to build rapport, understand nuances, and foster trust essential.While experience with ultra-high-net-worth individuals is a plus, we prioritize motivation, determination, and a readiness to embrace responsibility.

About the RoleJoin our dynamic team at asico as a Yardscape Sales Assistant! We are looking for an enthusiastic and customer-oriented individual who is passionate about landscaping and outdoor products. In this role, you will play a key part in supporting our sales operations by guiding customers in their selections, providing exceptional service, and leveraging your product knowledge to contribute to our revenue growth.Key ResponsibilitiesGuide customers in choosing yardscape, landscaping, and outdoor productsDeliver product information, recommendations, and pricing details with confidenceAssist the sales team in meeting monthly sales targetsPrepare quotations, invoices, and necessary sales documentationEnsure showroom or yard displays are attractive and well-organizedCollaborate with inventory and logistics teams to fulfill orders efficientlyAddress customer inquiries and provide after-sales supportMaintain accurate records of sales transactions and customer interactions

Efficiently manage calendars and scheduling tasks to ensure optimal time management.Coordinate travel arrangements and logistics to facilitate smooth business operations.Organize meetings, prepare agendas, and accurately take minutes for record-keeping.Handle sensitive and confidential information with discretion.Engage in effective communication with both internal and external stakeholders.Assist in the preparation of reports, presentations, and correspondence.

YOUR MISSION Your mission is to empower David to focus entirely on his core competencies by efficiently managing a wide array of administrative tasks, travel logistics, and daily errands.1 | SUPPORT THE CEO ON HIS DAY-TO-DAYAs the Personal Assistant to the CEO, your primary role is to deliver exceptional support that enables the CEO to concentrate on strategic responsibilities and propel the company forward. Your responsibilities will include:Overseeing the CEO's calendar, organizing meetings, appointments, subscriptions, and travel arrangements.Managing personal commitments: reminding the CEO of significant dates, handling the personal calendar, planning family gatherings, sending birthday greetings, and facilitating personal calls.Assisting in the creation and revision of documents, presentations, and reports as instructed by the CEO.Managing online purchases, returns, and any service-related issues.Ensuring timely payment of bills.Handling various personal errands, such as grocery shopping, meal prep, and overseeing household repairs.Upholding the highest standards of confidentiality and discretion at all times.2 | PROACTIVELY MANAGE ADMINISTRATIVE TASKSThe CEO is entrusted with numerous vital responsibilities that require focused attention, and as the Personal Assistant, your objective is to ensure these tasks are executed proactively, efficiently, and effectively. Your duties will involve:Organizing and maintaining precise records and files for the CEO, including contracts, legal documents, and essential information.Sourcing the best external vendors and negotiating tirelessly to secure the necessary resources and support for the CEO's success.Copying, scanning, and faxing documents as necessary.Taking detailed notes during meetings.Ensuring the CEO’s office remains organized and stocked with necessary supplies.Managing both physical and digital filing systems (Google Drive & Notion).3 | IMPROVE PROCESSES AND ENHANCE THE CEO'S PRODUCTIVITYYou will play a key role in streamlining processes and enhancing the CEO's productivity through your proactive approach and attention to detail.

Join our dynamic team at Egis Group as a Support Assistant, where you will play a crucial role in facilitating daily operations and ensuring the smooth functioning of our services. You will be responsible for providing essential assistance to various departments, enhancing overall efficiency and productivity. If you are proactive, detail-oriented, and passionate about contributing to a collaborative work environment, we want to hear from you!

Join our vibrant team at Jobs for Humanity as an Office Assistant, where your organizational skills and cheerful demeanor will help create a positive workplace environment. You will be responsible for managing office tasks, assisting with administrative duties, and supporting our team in various projects. This position offers an excellent opportunity for growth and development in a dynamic setting.

About the Role Audemars Piguet is looking for an Assistant Boutique Director to support boutique operations in Dubai. This position works closely with the Boutique Director to maintain high standards across daily activities, customer service, and sales results. Key Responsibilities Assist with managing boutique operations and team coordination Help deliver memorable customer experiences in line with luxury brand expectations Support efforts to achieve and exceed sales targets What We’re Looking For Solid experience in retail management Strong interest in luxury products and client service This role offers the chance to contribute to a renowned Swiss watchmaker’s presence in Dubai, working with a team committed to excellence in luxury retail.