Director of Executive and Administrative Services

Role Overview Harvard University is hiring an Executive Assistant and Administrative Coordinator to support the Office of the President and Provost in Cambridge. This position plays a key part in keeping the office running smoothly by handling schedules, arranging meetings, and helping communication flow between departments. What You Will Do Manage complex calendars and daily schedules for senior leaders Coordinate meetings, including logistics and follow-up Facilitate clear communication between internal teams and departments Prioritize and track tasks to support office operations What Matters Here Strong organizational skills and attention to detail Ability to manage multiple priorities and deadlines Comfort working with confidential information Proactive approach to solving problems and supporting the team

Join Integrated Resources Inc. as an Executive Administrative Assistant, where you will play a crucial role in supporting executive leadership and facilitating smooth office operations. Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence effectively.

Role Overview Harvard University is hiring an Executive Administrator and Project Manager to support the Harvard University Police Department in Cambridge. This position plays a central role in keeping administrative operations running smoothly and managing important projects for the department. What You Will Do Coordinate and oversee a range of administrative tasks for the department Manage key projects from planning through completion Work closely with department leadership to support daily operations What We Look For Strong organizational skills and attention to detail Demonstrated leadership in administrative or project management roles Comfort working in a busy, multi-tasking environment

Harvard University is seeking a dynamic and strategic leader for the position of Associate Director of Development Administration. In this pivotal role, you will be responsible for overseeing various administrative functions within the Alumni Relations and Resource Development departments. You will work closely with senior management to implement effective strategies that enhance our fundraising initiatives and strengthen alumni engagement. Your expertise will be crucial in streamlining operations and ensuring that our development efforts are efficient and impactful.

Harvard University is seeking a dynamic and results-oriented Executive Director of Principal & Major Gifts to lead our fundraising efforts. This pivotal role involves building and nurturing relationships with high-level donors and alumni to secure significant contributions that will support our mission. The successful candidate will demonstrate exceptional leadership skills, strategic thinking, and an unwavering commitment to advancing the goals of Harvard.

The Executive Director of Advancement Communications plays a pivotal role in shaping the strategic communications framework that supports Harvard's fundraising, alumni engagement, and donor relations initiatives. This leadership position is responsible for the formulation and implementation of cohesive, multi-channel communication strategies that align with institutional goals, enhance alumni and volunteer relationships, and motivate philanthropic contributions.Reporting directly to the AVP for Advancement Communications, Events, and Donor Relations, the Executive Director collaborates with development officers, alumni relations, and academic leaders, ensuring that messaging is compelling and consistent across various campaigns, stewardship efforts, and engagement activities.Key Responsibilities:Strategic LeadershipDesign and execute a comprehensive advancement communications strategy that aligns with institutional objectives and fundraising focuses.Act as a trusted communications advisor to senior leadership within the institution.Transform complex academic and institutional priorities into clear, persuasive narratives tailored for diverse donor and alumni audiences.Work alongside development officers to tailor communications for high-potential prospects and donors.Team & Operations ManagementLead, coach, and manage a diverse team of advancement communications professionals, including writers, editors, digital specialists, project managers, and designers.Develop workflows, editorial standards, and performance metrics, ensuring timely delivery of high-quality outputs.Oversee budget management, vendor relationships, and the engagement of external consultants as necessary.Facilitate team member growth through constructive feedback and dedicated mentorship.Encourage a collaborative team culture focused on excellence and professional development.Adapt management strategies to navigate changes and growth within the integrated unit.Fundraising and Engagement CommunicationsDirect the messaging and content strategy for major gift initiatives, comprehensive marketing campaigns, and annual giving efforts.Supervise the creation of donor proposals, case statements, and other initiative-specific materials.Content & Channel OversightManage engagement-related content across print, digital, email, social media, and web platforms, ensuring brand consistency and message alignment.

Harvard University is seeking a dynamic and visionary leader for the position of Executive Director of the Fellowship Program. This role is pivotal in shaping the future of our fellowship initiatives, driving excellence and innovation in fostering emerging leaders and scholars.The Executive Director will be responsible for overseeing all aspects of the fellowship program, including strategic planning, program development, and management of fellowship participants. This position requires exceptional leadership skills, a strong commitment to diversity and inclusion, and the ability to work collaboratively across diverse stakeholder groups.

Harvard University is seeking a visionary and seasoned fundraising executive to spearhead its Gift Planning program within University Development. With a rich legacy of excellence, Harvard's Gift Planning program is recognized as a leader in the field, managing the largest portfolio of trusts in the industry.The Harvard Gift Planning (HGP) team serves as the primary strategists for planned giving, collaborating with eight schools and several non-school units. HGP is a vital resource for developing policies, generating leads, capturing knowledge, coordinating marketing efforts, training staff, and fostering discussions on best practices across the university.Reporting directly to the Senior Executive Director of University Development, the Executive Director will formulate, implement, and supervise a proactive fundraising strategy for planned gifts. This role will continue to set industry benchmarks while enhancing fundraising efforts across all Harvard schools and units, ensuring top-notch donor relationship management. The Executive Director will act as a programmatic leader, team manager, and frontline fundraiser, particularly for principal gift-level contributions. Additionally, this position will foster collaborative partnerships with the Directors of planned giving teams across the Harvard Schools and enhance the department's relationships with various school and unit partners.Key Responsibilities:Design and implement a comprehensive strategy to expand the University-wide planned giving initiative, establishing measurable objectives to identify, engage, and solicit prospective donors.Oversee a cohesive and effective communication, marketing, and recognition program for donor engagement.Facilitate university-wide meetings for planned giving professionals to discuss innovations and best practices, assessing industry trends to inform Harvard's strategies.Ensure a robust infrastructure for managing the health and impact of Harvard's planned gifts.Lead the integration of the Faculty of Arts and Sciences (FAS) gift planning program into HGP, restructuring teams to align with FAS priorities while maintaining critical processes for FAS-specific needs.

Key ResponsibilitiesGeneral ResponsibilitiesOversee intricate and high-volume administrative processes related to marketing elements, including detailed property particulars.Facilitate and coordinate order processing efficiently.Engage professionally with both internal and external clients regarding their orders, such as scheduling photography appointments and managing expectations.Collect and review content from agents within set deadlines, ensuring it is directed to the appropriate department for processing.Handle telephone inquiries, escalating issues as necessary.Maintain organized filing and proofreading procedures.Administer databases such as NetSuite and Filmmaker.Manage Excel sheets and generate invoices accurately.Prioritize tasks to ensure adherence to service level agreements.Order and package stock supplies efficiently.Verify invoices for the Finance department.Create and present weekly and monthly performance reports to management.Monitor performance metrics, including delivery timelines and work accuracy.Multi-SkillingTake initiative to become proficient in all departmental roles to enable team members to provide mutual cover.Engage in learning responsibilities outside the immediate department to ensure comprehensive coverage as needed.Support other business areas when required, which may involve occasional travel to different company locations.Continuing Personal DevelopmentActively participate in:Fostering a culture of teamwork and collaborative support.Ensuring continuous professional development is prioritized across the team.Regular one-on-one performance and development review meetings with the Team Leader.Skills, Knowledge, and Experience RequiredEssentialProven experience in managing high-volume, fast-paced administrative tasks.Proficient in IT software, including Word, Excel, and PowerPoint.Strong communication skills, with the ability to engage effectively with various stakeholders.Excellent organizational skills with meticulous attention to detail.A collaborative team player who is also capable of taking initiative.The capability to critically assess processes and systems, offering constructive suggestions for improvement.DesirableExperience in the Property or Print industries.

The Executive Director of the Interfaculty Initiative in Health Policy (IIHP) plays a pivotal role in shaping the academic landscape at Harvard University. Reporting directly to the IIHP Faculty Director, this leadership position requires close collaboration with faculty leadership to deliver administrative, operational, and strategic oversight for IIHP’s academic programs. The Executive Director will act as a key liaison among schools, departments, and administrative units, ensuring institutional continuity and operational excellence.Key ResponsibilitiesAcademic Program OperationsManage the academic administration of the PhD Program in Health Policy, including responsibilities for admissions, recruitment, course planning, curriculum updates, student services, and alumni relations.Facilitate social and academic events that foster community and collaboration within the program.Lead administrative efforts for the undergraduate Secondary Field in Global Health and Health Policy, ensuring coordination and support for students.Promote equity and transparency in student-related policies.Oversee the management of two academic program websites, ensuring that communication is clear and accessible for all stakeholders.Financial and Resource ManagementDevelop and oversee the IIHP operating budget, including expenditure tracking and alignment with strategic goals.Manage student financial aid processes, ensuring equitable distribution of resources.Collaborate with faculty on grant applications and annual reporting.Assist with fundraising initiatives in partnership with faculty and development teams.Staff Leadership and Office ManagementSupervise IIHP staff, establishing performance goals and providing opportunities for professional growth.Create efficient administrative workflows to enhance program operations and student services.Encourage a collaborative office environment that aligns with the mission of IIHP.Recruit and oversee student employees for academic support and administrative projects.Ensure effective management of the office suite, serving as a central hub for faculty and students.Strategic Leadership and Program AdministrationEngage in strategic partnerships across departments to advance IIHP initiatives and enhance interdisciplinary collaboration.

Harvard University seeks an Executive Director for its Center for Public Leadership in Cambridge. This senior position guides the Center’s mission to foster effective leadership in public service. Role overview The Executive Director leads efforts to develop and promote leadership across public service. The role involves both strategic vision and hands-on management of the Center’s initiatives. Key responsibilities Design and oversee leadership programs that support the Center’s mission Collaborate with stakeholders in public service, academia, and related sectors Work to ensure the Center’s programs create lasting value for emerging leaders Requirements Demonstrated leadership experience Strong commitment to public service Background in developing programs and working with diverse communities

Join Amylyx Pharmaceuticals, Inc. as the Senior Director of Patient Services, where you will lead initiatives aimed at enhancing patient experience and access to our innovative treatments. You will be responsible for developing and implementing strategic plans that prioritize patient needs, while collaborating with cross-functional teams to ensure the highest quality of services is delivered.

The Bloomberg Harvard City Leadership Initiative seeks an Executive Director who will play a pivotal role in directing and managing the initiative's strategic vision. This position involves collaboration with city leaders, fostering innovation in urban governance, and enhancing leadership capabilities among city officials.

As an Executive Assistant at Mindlance, you will play a pivotal role in supporting our executives and ensuring the smooth operation of our office. Your exceptional organizational skills and proactive approach will be essential in managing schedules, coordinating meetings, and facilitating communication. If you are looking to make a significant impact within a dynamic team, we encourage you to apply.

Join our dynamic team as a Senior Administrative Assistant at Kelly Services in Cambridge, Massachusetts. This role is perfect for an organized, detail-oriented professional who thrives in a fast-paced environment. As a Senior Administrative Assistant, you will be responsible for providing high-level administrative support to ensure the smooth operation of our office.Key responsibilities include managing schedules, organizing meetings, preparing reports, and maintaining office supplies. You will collaborate with various departments to facilitate communication and improve efficiency.

We are seeking a dedicated and highly organized Executive Assistant to support our leadership team at Mindlance. The ideal candidate will possess exceptional administrative skills and a proactive attitude, ensuring that our executives can focus on strategic initiatives. This role requires a multitasker who thrives in a fast-paced environment and can handle confidential information with the utmost discretion.

Flagship Pioneering, based in Cambridge, MA, builds and grows biotechnology platform companies. The organization brings together scientists, entrepreneurs, and investment to drive advances in areas like cancer diagnosis, disease treatment, and sustainable agriculture. Flagship’s portfolio has played a role in major public health and agricultural achievements and has earned recognition from FORTUNE and Fast Company for its impact and innovation. Role overview The Director of IT Service Delivery and Operations connects strategic IT goals with practical execution at Flagship Pioneering. This leader does not directly manage daily service delivery, but instead establishes the frameworks and governance that empower IT delivery teams. The position sets performance benchmarks, ensures transparency in operations, and oversees the rollout of new IT initiatives. Managing the transition of projects into ongoing operations, including structured hypercare support, is a key part of this role. Key collaboration and focus areas Partner with the Sr. Director of IT Service Delivery to define the service roadmap and set priorities Drive ITIL 4 service management maturity throughout the organization Promote operational discipline to help scale IT services for Flagship and its portfolio companies

What if... we could leverage Flagship’s groundbreaking scientific platforms to develop innovative treatment options that reach more patients, sooner? Pioneering Medicines (PM), a flagship initiative of Flagship Pioneering, is establishing a world-class biopharmaceutical R&D capability dedicated to creating transformative treatments for patients by utilizing Flagship's unique scientific platforms. Our distinctive approach allows us to integrate various platforms, resulting in genuinely novel therapies for serious diseases with significant unmet medical needs. Position Summary: We are on the lookout for an Executive Director, CMC (Chemistry, Manufacturing & Controls) who possesses a strong history of driving portfolio-level CMC strategies and executing across multiple emerging modality programs simultaneously. This senior leadership role sits at the nexus of science, strategy, and operations, requiring the ability to navigate a complex multimodality pipeline and establish CMC functions as a competitive asset for Pioneering Medicines. Reporting directly to the SVP, CMC & Technical Operations, this position is pivotal. This leader will be responsible for the strategic and operational oversight of CMC across the entire PM portfolio, from research interface through early and late clinical development. They will excel in developing long-term CMC strategies at the portfolio level while adeptly resolving intricate technical challenges at the program level. They will define PM's approach to emerging modalities, build and utilize a premier external Contract Development and Manufacturing Organizations (CDMO) network, and possess the strategic insight to make portfolio-level resource decisions. Additionally, they will be regarded as a thought leader in innovative methodologies and will champion the adoption of AI-enabled CMC tools. Key Responsibilities: Act as a vital member of the Technical Operations leadership team, overseeing CMC functions such as Drug Substance Development, Drug Delivery/Pre-formulation, Analytical Development, Product Development, and Regulatory CMC. You will hold accountability for all aspects of CMC functional strategy and portfolio deliverables. Drive the growth and strategic direction of the CMC organization. This includes recruiting, developing, and retaining a high-performing CMC team while fostering a culture of excellence, accountability, and continuous improvement. Lead and ensure the execution of end-to-end CMC processes across a growing portfolio of multimodality compounds, ensuring timely and strategic program advancement. You will be responsible for identifying portfolio-level CMC risks.

Position Overview:The Executive Director (ED) of the Fairbank Center for Chinese Studies (FCCS) and the Harvard China Fund (HCF) is instrumental in creating cohesive research programs that enhance Harvard’s engagement with China. The ED will report directly to the faculty director of the Fairbank Center, ensuring the successful execution of interdisciplinary research initiatives within the humanities and social sciences. Additionally, the ED will coordinate efforts with the faculty chair of the Harvard China Fund to support research and teaching endeavors university-wide, particularly those connected to the Harvard Center Shanghai (HCS).The ED will serve as the face of FCCS and HCF, effectively communicating their mission and initiatives to both internal and external stakeholders. This role will involve outreach to alumni, affiliates, and colleagues to strengthen academic collaborations.Key Responsibilities at the Fairbank Center:As the administrative and programmatic leader of the FCCS, the ED will oversee budgets and lead staff in aligning with the Center’s strategic objectives. Specific responsibilities include:Managing FCCS programs, seminars, and eventsInitiating and overseeing new programs and initiativesFostering relationships to promote Chinese studies at Harvard and beyondConsulting with faculty on project organization and proposal developmentProviding guidance to FCCS visiting scholars, postdoctoral fellows, and graduate student associatesOverseeing the Critical Issues Confronting China website and video productionsManaging the creation of annual reports and communications for executive committee meetingsHiring, training, and managing FCCS staffManaging the FCCS budget and facilitiesCoordinating the Harvard Taipei Academy Summer School programKey Responsibilities at the Harvard China Fund:As the administrative and programmatic leader for the HCF, the ED will work closely with the Executive Director for University Programs at the Harvard Center Shanghai. Responsibilities include:Overseeing local HCF programs and eventsCoordinating meetings of the Harvard China Fund Steering CommitteeBuilding relationships with Chinese institutions and Harvard faculty engaged in ChinaFacilitating connections between US-based Harvard faculty/staff and the Harvard Center ShanghaiManaging the HCF budget from the Cambridge office