Customs Pricing & Documentation Administrator

arhs is hiring a ServiceNow Administrator based in Warsaw. This position centers on managing and enhancing the ServiceNow platform to ensure consistent performance and meet the needs of users across the organization. Main responsibilities Maintain and optimize the ServiceNow platform to support performance and reliability Collaborate with teams throughout the company to deliver solutions that streamline operations Support initiatives aimed at improving service delivery and the overall user experience Role overview This role involves ongoing administration of ServiceNow, focusing on both technical upkeep and process improvements. The ServiceNow Administrator will play a key part in ensuring the platform continues to support business needs efficiently.

Are you a talented ServiceNow Developer looking to elevate your career in a vibrant and innovative environment? At SoftwareMind, we are seeking an experienced professional to join our dynamic Software Development team. In this role, you will be responsible for designing, developing, and implementing solutions on the ServiceNow platform while collaborating with cross-functional teams to deliver exceptional services to our clients.

Uni Systems is looking for a Lead ServiceNow Platform Specialist to join the team in Warsaw. This role focuses on guiding the ServiceNow platform through its full lifecycle, from design and implementation to ongoing operation and optimization. The position calls for close collaboration with Architects, Developers, and internal stakeholders to ensure the platform remains secure, reliable, and aligned with business needs. Main responsibilities Ensure the ServiceNow platform is secure, available, and performing well, working closely with Architects and Developers. Oversee development, enhancements, and troubleshooting activities. Manage the platform’s lifecycle, including design, implementation, operation, and optimization. Conduct demonstrations and training sessions for end users and support teams. Collaborate with stakeholders to assess expectations and platform requirements. Collect, analyze, and validate business and user requirements. Translate requirements into technical solutions that meet architectural standards. Communicate solutions to both technical and non-technical audiences. Support the rollout of service management capabilities across the organization. Coordinate platform development and enhancement with Architects and Developers. Provide input on business requirements and technical designs. Contribute to solution architecture and development. Assist cross-functional teams with risk management, security, and disaster recovery planning. Maintain up-to-date documentation, including technical specifications, SOPs, user guides, and knowledge base articles. Collaboration and impact This position works at the intersection of technology and business, ensuring ServiceNow meets evolving organizational needs. The Lead ServiceNow Platform Specialist communicates with both technical and non-technical stakeholders to deliver effective solutions and support ongoing platform improvement.

Join SoftwareMind as a ServiceNow Solution Architect and leverage your expertise to deliver innovative solutions that enhance business processes. In this role, you will be responsible for designing, implementing, and maintaining ServiceNow applications, ensuring they meet the needs of our diverse clientele. Work closely with our teams to drive project success and improve operational efficiency.

Join Software Mind as a ServiceNow Project & Delivery Manager where you will lead and oversee the successful delivery of critical projects. You will be responsible for ensuring the projects are completed on time, within budget, and to the satisfaction of clients. Your expertise in ServiceNow will be pivotal in driving efficiencies and innovation in project delivery.

Role overview The MDM Administrator at arhs manages and enhances Master Data Management systems to help maintain accurate and consistent data across the organization. This position plays a key part in supporting data integrity and ensuring company-wide data standards are met. Main responsibilities Maintain and optimize Master Data Management (MDM) systems Contribute to data governance initiatives Monitor data quality and implement improvements Ensure compliance with industry standards Collaborate with teams from different departments to keep data consistent and accurate Location This position is based in Warsaw.

Join our dynamic team at rtbhouse, a leading technology company specializing in advertising solutions powered by cutting-edge algorithms and data-driven strategies. We are seeking an Administrative Assistant/Specialist who will play a vital role in supporting our operations and ensuring the smooth running of day-to-day activities.The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and thrive in a fast-paced environment, we want to hear from you!

About Qualysoft Group Qualysoft Group, founded in 1999 in Vienna, provides IT consulting and services to clients worldwide. The company operates independently of manufacturers and focuses on helping organizations improve their competitiveness and efficiency through tailored IT solutions. Qualysoft works across several industries, including financial services, telecommunications, automotive, and energy. The team includes more than 400 professionals spread over six subsidiaries. Working at Qualysoft Team members at Qualysoft join a workplace that values integrity, growth, and stability. Employees participate in a range of projects and have opportunities for ongoing learning and development. The company encourages curiosity about new technologies and supports professional advancement. Location This Junior Database Administrator role is based in Warsaw.

We are in search of a technically inquisitive and enthusiastic engineer eager to advance within the realms of DevOps and modern IT operations. This position transcends a conventional DevOps automation role, merging hands-on system configuration, deployment management, troubleshooting, and close collaboration with internal teams to ensure the seamless delivery of software and infrastructure.If you thrive on problem-solving, enjoy working with Linux and open-source technologies, and take pride in managing systems that function within real industrial settings, this role is an excellent match for you.Key ResponsibilitiesPrepare and configure hardware and virtual environments (Proxmox, VMs, necessary software) prior to deployment in wind farms, and remotely integrate systems post-installation.Implement deployment procedures, conduct functional testing, verify connectivity with local systems, and ensure the environment is primed for production.Troubleshoot and resolve issues concerning containers (Docker, docker-compose), virtual machines, microservices, and SCADA components.Document activities in ticketing and knowledge management systems while collaborating with internal teams, including 3rd-level support, to uphold service quality.Provide insights for the continuous enhancement of tools and processes, and support operations throughout the initial production phase.Technologies You Will Work With:Linux / Open Source (primary environment)Docker & docker-composeProxmox (virtualization)GitMinIO (S3-compatible storage)Cumulocity Edge, MongoDBVarious scripting tools (Ansible, etc.) — mainly for usage, not creationPowerShell (occasionally executed from Linux)Azure DevOps (code repository)

About Fresha Fresha builds an AI-enhanced operating system for the global beauty, wellness, and self-care industries. The platform connects a wide range of businesses, salons, barbers, spas, medspas, fitness studios, and health practices, supporting over 140,000 businesses and 450,000 professionals worldwide. To date, Fresha has facilitated more than 1 billion appointments. Headquartered in London, Fresha operates from 15 offices across North America, EMEA, and APAC. The company’s marketplace helps consumers discover, book, and pay for beauty and wellness services, while professionals manage their operations through Fresha’s business software and financial technology tools. Fresha’s ecosystem includes appointment scheduling, point-of-sale, customer records, marketing automation, loyalty programs, inventory management, and team oversight. Online bookings and automated marketing, integrated with platforms like Instagram, Facebook, and Google, help partner businesses grow revenue. Role Overview: HR Administration Specialist Fresha is hiring an HR Administration Specialist in Warsaw to join its global team. This role reports to the Payroll & HR Admin Team Lead and works closely with both internal colleagues and external partners. The HR Administration Specialist manages HR administrative tasks, maintains accurate employee records, and supports the full employee lifecycle for team members worldwide. Key Responsibilities Manage HR administrative processes for Fresha’s global workforce Ensure employee records are accurate and up to date Support all stages of the employee lifecycle Collaborate with internal teams and external partners Who Will Thrive This position suits someone who enjoys working in a growing, evolving environment and is ready to support a global team.

We are looking for an experienced Senior System Administrator to join our dynamic team at inetum2 in Warsaw. In this role, you will be responsible for managing and maintaining our IT infrastructure, ensuring optimal performance and security for our systems. You will collaborate with cross-functional teams to implement upgrades, troubleshoot issues, and provide technical support to our users.

Join our dynamic team at ifs1 as a HubSpot Administrator focused on enhancing our global marketing efforts. In this pivotal role, you will manage and optimize our HubSpot platform, ensuring seamless integration with our marketing strategies. Your expertise will drive lead generation, enhance customer engagement, and support our marketing initiatives on a global scale.

Solidgate is looking for an Administrative Manager in Warsaw to support daily office operations and foster a positive workplace for teams across multiple locations. This role ensures that offices run efficiently, allowing teams to focus on their core work. Role overview The Administrative Manager handles a wide range of responsibilities, from managing facilities and vendors to planning events and coordinating travel. The position is central to keeping projects on track and supporting company culture. Main responsibilities Streamline office workflows and manage facilities, coordinating with vendors for global offices. Arrange business travel and logistics for partner meetings, including detailed itineraries and thoughtful touches such as partner gifts. Oversee daily administrative processes to maintain smooth operations. Manage budgeting, procurement, and vendor relationships to keep projects within budget and on schedule. Plan and organize corporate events, team-building activities, and off-site gatherings to strengthen collaboration and company culture. Requirements Strong organizational skills and a proactive, solutions-oriented mindset. Comfort working in environments that change and evolve quickly. Excellent attention to detail and a strong sense of responsibility. Upper-Intermediate or higher proficiency in English. What Solidgate offers Direct influence on company culture through initiatives that help teams collaborate and thrive across locations. Real autonomy to propose, test, and implement programs that improve the employee experience. An environment that welcomes new ideas and encourages experimentation.

CD Projekt Red is hiring an Administrative Specialist for the Systems & Settlements division in Warsaw. This is an entry-level role focused on keeping daily operations running smoothly and supporting the team’s organizational needs. Main responsibilities Handle a variety of administrative tasks to assist the division Maintain, update, and organize records Provide support for project management activities as needed Who this role is for This position is a good match for candidates at the start of their careers who want to gain experience in a creative setting. An interest in operational support and careful attention to detail are important for success in this role.

Dun & Bradstreet is looking for a Data Administrator to join the team in Warsaw, Poland. This hybrid role requires working onsite at the Plac Europejski office two days per week. Role overview The Data Administrator will handle a mix of daily administrative and data-focused responsibilities that support smooth business operations. The position involves working independently as well as collaborating with colleagues across different teams. What you will do Carry out routine and complex tasks related to data administration Apply sound judgment within established guidelines to maintain data accuracy and consistency Engage with stakeholders to improve data quality and internal processes Support efficient workflows by managing a variety of administrative duties Work arrangement This position is based in Warsaw and follows a hybrid schedule, with two days each week in the office at Plac Europejski. Learn more about opportunities at dnb.com/careers.

Join our dynamic IT Operations team as a Microsoft SQL Server Database Administrator, where your primary responsibility will be to ensure the security, reliability, and high performance of our SQL Server environment. In collaboration with your colleagues, you will execute standardized tasks including granting database permissions and creating new databases.Your key responsibilities will include:Resolving tickets logged in our IT Service Management (ITSM) systemImplementing change requests related to service requestsAdhering to established guidelines and best practices within your area of expertiseContributing to the automation processes for SQL Server within the organizationCreating and maintaining necessary documentation

Join Fairmarkit, the leading autonomous sourcing platform that is redefining the procurement landscape globally. Our innovative technology leverages automation, AI, and GenAI to empower procurement teams to optimize their sourcing strategies efficiently and competitively. With solutions designed for tail spend and strategic sourcing, we help organizations reduce cycle times, eliminate unnecessary costs, achieve ESG and diversity goals, and enhance the experience for both internal stakeholders and suppliers. Recognized by esteemed organizations such as Gartner and IDC, we are supported by notable investors including Notable Capital and Insight Partners.We are seeking a Senior Payroll, HR Administration & Accounting Specialist to oversee accounting, payroll, employee documentation, and statutory reporting for our Polish operations. This hands-on, in-house role requires a professional who can operate independently, ensure compliance with Polish regulations, and effectively support our local operations while reporting to our US parent company.Accounting, Banking & Financial OperationsResponsible for day-to-day accounting documentation, payments, and banking activities for the Polish entity:Maintain accounting and financial recordsReview invoices and supporting documentsPrepare documentation for monthly, quarterly, and annual closingsManage payments and banking operationsMonitor expenses and payment timelinesHR Administration, Payroll & Personnel DocumentationMaintain employee personnel files (akta osobowe) in compliance with Polish legal requirementsPrepare employment contracts, civil law agreements, B2B agreements, and related HR documentsCalculate payroll and benefits, as well as other employee-related paymentsPrepare and submit declarations and reports to ZUS, Urząd Skarbowy, GUSEnsure timely payment of taxes, social security contributions, and other mandatory chargesAssist employees and managers with HR and payroll-related inquiriesStatutory Compliance & External ReportingPrepare and submit necessary documentation to public institutions and external partiesServe as the local point of contact for ZUS, Urząd Skarbowy, and other relevant authorities

Join our dynamic team as a Senior SQL Database Administrator, where you will work on enhancing an existing MS SQL-based platform within the regulatory risk sector. Your role will focus on optimizing databases and establishing stability engineering protocols to ensure they meet current expectations and future scalability requirements.

Role Overview Docplanner is looking for a Salesforce Administrator to join the team remotely from Poland or Spain. This role focuses on managing and optimizing Salesforce systems to support business operations and growth. Main Responsibilities Configure and maintain Salesforce, including custom objects, fields, layouts, record types, search features, reports, and dashboards. Administer security settings such as user accounts, sharing rules, roles, profiles, permissions, field-level security, groups, and validations. Handle bulk data imports, updates, and exports. Conduct regular audits and reviews to ensure data integrity and security. Design and implement declarative automation (Flows, approvals, email automation) with scalability and best practices in mind. Respond to operational and change requests, troubleshoot issues, and collaborate with users and business stakeholders. Manage complex support cases, perform root cause analysis, and improve system reliability and user experience. Train business owners on new Salesforce features and support rollout activities. Create and update documentation for processes, policies, and Salesforce configurations. Lead end-to-end Salesforce projects, coordinating with admins, developers, and testers through all phases from design to post-release support. Mentor team members and encourage best practices in design and implementation. Contribute ideas for solution design, applying Salesforce standards and best practices. Refine existing system builds to reduce technical debt and improve efficiency. Oversee deployments using CI/CD tools and GitHub. Location This is a remote position open to candidates based in Poland or Spain. The main office is in Warsaw.