Construction Administrator at CannonDesign | Rochester, MN

Role Overview Crete Professionals Alliance is hiring a Senior Administrative Specialist in Rochester, NY. This role keeps daily office functions on track and supports team coordination across the organization. What You Will Do Handle a range of administrative tasks to keep operations running smoothly Coordinate schedules and manage calendars for team members Facilitate clear communication within the office What We Look For Strong attention to detail Excellent organizational skills Motivation to support colleagues and contribute to the team's goals

If you believe your skills, experience, and ambitions align with this opportunity, we invite you to apply. ABOUT THE ROLEThe ideal candidate will excel in the role of Senior Construction Administrator. In this position, you will lead, develop, and help coordinate the project team in managing construction contracts on behalf of CannonDesign for large-scale projects. Your focus will be on constructability reviews, risk mitigation, and cost control throughout the entire construction process. You will initially be assigned to a significant healthcare facility project spanning over 2.0 million square feet at the Mayo Clinic campus. This role mandates a consistent on-site presence in Rochester, MN. CannonDesign offers a relocation and temporary relocation program to facilitate this on-site requirement. HERE'S WHAT YOU'LL DOAct as the primary liaison between the builder, client/owner, and design teams.Lead and collaborate with team members to develop and maintain the project Risk Assessment process during Construction Administration. Proactively identify potential risks during the Construction Administration phase, communicate, mitigate, and collaboratively resolve project-related issues.Coordinate with the overall Project Director and individual Project Managers to assign team members to specific scopes of the Construction Administration process.Oversee internal Construction Administration efforts and team members, both on-site and remotely, working closely with Construction Administration Coordinators, Document Control, and Quality Leaders.Guide the team in implementing the firm’s Construction Administration policies. Regularly meet with the project’s Senior Project Architect(s) and Engineering Discipline Leaders to discuss quality assurance and related matters.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Rochester. In this pivotal role, you will be responsible for providing comprehensive administrative support, ensuring the efficient operation of our office and assisting in various administrative tasks.

The Project Administrator at CannonDesign provides key administrative support to project teams in Rochester, MN. This on-site role involves a mix of coordination, documentation, and financial tracking to keep projects running smoothly. Occasional travel to client meetings and project sites is part of the position. Key responsibilities Coordinate with internal and external teams to gather project updates, deliverables, and weekly status summaries. Organize and help facilitate on-site client meetings, including preparing agendas and taking notes. Prepare detailed project reports, memos, and presentations for team use. Support project proposal and contracting processes by drafting documents and assisting with fee development. Manage Accounts Payable tasks, such as reviewing consultant statements and resolving accounting issues. Assist Practice and Operations leaders in evaluating project and program performance. Help Project Managers review and approve consultant invoices and monitor project expenses for accurate billing. Coordinate team workload management and facilitate labor transfers as needed. Create and maintain advanced spreadsheets and databases in Excel and Access. Assist with project staffing data using Deltek Vision Project/Resource Planning tools. Maintain thorough records of project financial status and ensure project files follow firm standards. Prepare approvals for scope changes and manage payables with Project Managers. May support marketing efforts, such as proposal presentations, when required. Travel as needed to support project requirements. Location This position is based on-site in Rochester, MN. Some travel may be required for client meetings or project site visits.

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Purpose: The Employment Placement Specialist plays a vital role in empowering individuals to prepare for and secure meaningful employment within the community. This position involves providing strategic guidance and leadership to the placement team to meet client career aspirations and achieve successful placement outcomes.Key Responsibilities:1. Lead the development of partnerships with local employers to create opportunities for consumer placements in competitive job markets.2. Facilitate skill-building sessions for consumers, focusing on essential interviewing techniques, job searching strategies, and overall job preparation to enhance their employability.3. Document all interactions and activities related to consumer support through comprehensive case notes. Prepare reports for funding agencies to keep them informed about consumer progress, ensuring that 100% of productivity benchmarks are met in accordance with program goals.4. Collaborate with consumers to craft individualized vocational rehabilitation plans that include regular evaluations of their progress and emerging needs.5. Act as a representative of the agency in professional associations and organizations that promote job networking opportunities.6. Work closely with Employment Consultants post-placement to ensure job retention and success, exemplifying teamwork and contributing to the effectiveness of both program and management teams. Foster collaboration across departments to build strong working relationships.7. Assist in creating effective marketing materials to support job development, placement, and retention efforts.8. Conduct thorough intake interviews and complete all necessary paperwork for initial assessments.9. Maintain regular contact with consumers to motivate their engagement and ensure follow-through with job development initiatives.10. Adhere strictly to company policies and procedures, including Corporate Compliance Policies and the Code of Conduct. Staff members are responsible for maintaining all required certifications and licenses.Values: Uphold the organization's core values:• Exceptional Customer Service• Clear Communication• Commitment to Continuous Improvement• Teamwork and Collaboration• Accountability

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