Associate Office Manager

About UsAt Office Hours, we are a leading on-demand expert network that connects top-tier organizations with trusted experts across various fields of knowledge. Our experts benefit from monetizing their expertise through advisory roles, projects, and AI model training. We take care of the complex processes behind the scenes—such as screening, compliance, scheduling, and payment—allowing knowledge sharing to focus on delivering impactful insights.As a rapidly growing and profitable company, we are expanding our expert network and launching innovative products and offices, with our headquarters in San Francisco and additional locations in Brooklyn and Bangalore. Our clientele includes some of the fastest-growing names in digital health, technology, investment, consulting, and AI Labs, all supported by leading marketplace investors and operators from companies like DoorDash, Airbnb, and Affirm.Our VisionWe believe that human knowledge is the world’s most valuable asset. Despite our interconnectedness, much of this knowledge remains untapped and underutilized. Our mission is to make human knowledge easily accessible and scalable by crafting tools for the knowledge economy of the future.Role OverviewAs a Client Solutions Associate, you will be at the forefront of connecting our clients with the right experts. You will play a crucial role in expanding our network and enhancing our impact by facilitating qualitative interviews between clients and subject matter experts.This dynamic role demands a proactive approach and adaptability, with each day presenting new challenges. Strong client communication skills are essential as you work to refine processes that improve our service quality. Collaborating closely with our product and engineering teams, you will help translate client feedback into actionable product enhancements.We seek individuals who are eager to embrace the challenges and rewards of business growth while fostering a loyal user base.Key ResponsibilitiesAs a Client Solutions Associate, you can expect to engage in the following:Client-Expert Connections: Identify and match experts to clients for research interviews, maintaining ongoing communication to ensure successful connections and high client satisfaction.Project Management: Oversee your clients' research projects, ensuring they meet deadlines and quality standards.

Join Tavily as an Operations & Office Manager in the vibrant city of New York. In this pivotal role, you will oversee daily office operations, manage administrative functions, and ensure that our team has the resources needed to succeed. We are seeking a proactive individual who is detail-oriented and passionate about optimizing our operational processes.

We are seeking a dedicated and organized Office Manager to oversee daily operations and enhance the efficiency of our office environment. The ideal candidate will be a proactive leader with exceptional communication skills and a knack for problem-solving. Responsibilities include managing office supplies, coordinating administrative tasks, and ensuring a positive workspace.

We invite applications from permanent employees currently holding the title and those reachable on the Principal Administrative Associate Civil Service List.**About Us:** The Division of Family and Child Health (DFCH) within the New York City Department of Health and Mental Hygiene is dedicated to developing and managing programs, policies, and services that enhance the physical and socio-emotional health of families and children in New York City. Our mission encompasses promoting health equity, social justice, and the well-being of families through various initiatives, including the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. We envision a future where every child, woman, and family is empowered to achieve their full health and developmental potential.**Position Overview:** Reporting directly to the Director, the Office Associate will play a pivotal role in supporting the NYC Early Intervention Program's Bronx Office. This position ensures efficient office operations and assists in processing child cases. The Office Associate will manage receptionist duties, engage with families and providers, maintain electronic case files, and perform various clerical tasks including document preparation and communication management.**Key Responsibilities:** - Provide essential clerical and administrative support for the Early Intervention Program.- Serve as the primary receptionist, answering calls, directing inquiries, and welcoming families and providers to the office.- Access and manage case records via the EI NYEIS/HUB database, creating and maintaining electronic child case files.- Utilize Microsoft Office to prepare documents and spreadsheets, while entering information into the Virtual Vault.- Draft and send emails using Microsoft Outlook, ensuring timely communication.- Assist with various projects and assignments as needed, completing additional tasks as assigned by management.**Why Join Us?** - **Benefits:** City employees enjoy exceptional benefits, including:- A premium-free health insurance plan that can save employees over $10,000 annually.- Additional health, fitness, and financial benefits based on union or benefit fund affiliation.- A public sector defined benefit pension plan offering stable monthly retirement payments.- A tax-deferred savings program and a comprehensive Worksite Wellness Program to promote health while serving New Yorkers.- **Work From Home Policy:** Depending on your position, you may be eligible for flexible work arrangements.

About UsAt Office Hours, we are revolutionizing the way organizations connect with industry experts. Our on-demand expert network empowers professionals to earn by sharing their invaluable knowledge through advisory roles, project engagements, and AI model training. We simplify the process, handling all aspects like screening, compliance, scheduling, and payments, so our experts can focus on delivering impactful insights.As a rapidly growing and profitable company, we’re expanding our expert network, introducing new offices and products. With headquarters in San Francisco and additional locations in Brooklyn and Bangalore, we proudly serve a diverse clientele including leading digital health firms, tech innovators, institutional investment groups, consulting agencies, and AI laboratories. Our growth is supported by top marketplace investors and operators from well-known companies including DoorDash, Airbnb, and Affirm.Our PhilosophyWe believe that human knowledge is the most valuable asset in the world. Despite our interconnectedness, much of this knowledge remains untapped and inaccessible. Our vision is to democratize knowledge sharing, making it easily accessible and scalable through innovative tools designed for the modern knowledge economy.Role OverviewAs a Client Solutions Manager, you will take charge of a diverse portfolio of enterprise clients, driving their growth and success. You will develop and implement tailored account acquisition and expansion strategies while mentoring a high-performing team. Your clientele will include some of the top investment firms in the region.This dynamic, client-focused role emphasizes portfolio growth and team leadership. You will dedicate your time to strategizing growth initiatives, executing impactful projects, and nurturing top talent. As a key contact for our clients, you will collaborate closely with our product and engineering teams to translate client insights into actionable product enhancements.We seek candidates with a proven track record in managing client-facing teams within enterprise business development or customer success. If you thrive on challenges and are passionate about growing client portfolios and developing exceptional teams, we want you to join us.

We are seeking a dynamic and organized Office Manager to join our team at range. In this role, you will be responsible for overseeing daily office operations, managing administrative tasks, and ensuring a productive work environment for all employees. Your exceptional organizational skills and ability to multitask will contribute to our company’s success.

Access Holdings Management Firm seeks an Office Manager and Executive Assistant based in NYC, NY. This position keeps daily office functions running smoothly while providing direct support to the executive team. The role requires a knack for organization, careful attention to detail, and the ability to juggle multiple priorities. Key responsibilities Oversee daily office operations to maintain efficient workflows Handle scheduling, correspondence, and administrative support for executive leadership Maintain an organized and productive workspace Assist with team coordination and contribute to office projects as needed Requirements Proactive problem-solving skills Strong organizational abilities High attention to detail Comfort managing several tasks at once

Role Overview superdial is hiring an Office Manager and Events Coordinator in New York City. This role covers both daily office operations and the planning of external events that build relationships and raise the company’s profile. Expect to work closely with teams across the company and play a key part in shaping both internal culture and public presence. Main Responsibilities Office Operations Keep the office running smoothly each day, ensuring an organized and efficient workspace. Manage office vendors, supplies, and systems. Maintain a clean and welcoming environment for all staff and visitors. Coordinate onboarding logistics so new hires have a positive first-day experience. Team Experience and Culture Organize weekly in-office gatherings such as team lunches and celebrations. Support company culture by planning engaging in-person experiences. Act as a point of contact for team coordination and communication. External Events and Conferences Plan and manage superdial’s participation in industry conferences and events. Handle logistics: registration, travel, shipping, and on-site coordination. Work with leadership and sales to set event goals and attendee strategies. Hosted Dinners and Activations Arrange executive dinners and small-group events around major conferences. Source venues, manage guest lists, and ensure each event meets high standards. Design thoughtful experiences that reflect the superdial brand. Vendor and Logistics Management Build and maintain strong relationships with venues, vendors, and event partners. Negotiate contracts to secure cost-effective solutions. Oversee timelines, budgets, and execution details for all initiatives. What We’re Looking For Strong attention to detail and a proactive mindset. Comfort working in a busy environment and handling multiple tasks at once.

Garage seeks an Executive Assistant and Office Manager based in New York City. This position plays a key role in supporting company leadership while handling the daily needs of the office. The work blends executive assistance with practical office management to keep operations on track. Key responsibilities Manage calendars for executives and arrange meetings Coordinate appointments and organize meeting logistics Oversee daily office operations and routines Help maintain an organized, efficient workplace Requirements Background as an executive assistant or office manager Strong organizational skills Proactive problem-solving style Comfortable in a busy office environment

The Agency You'll Join:The New York City Mayor's Office plays a vital role in managing city services across the five boroughs, collaborating with public agencies and departments, and overseeing public properties. This administration is at the forefront of initiatives aimed at enhancing affordability, reducing inequality, improving public safety, ensuring efficient service delivery, and strengthening New York City's economy. We prioritize leadership, transparency, fairness, and efficiency, and actively seek diverse talents from various sectors to join our dedicated team. For current job opportunities, please visit our careers page.The Team You'll Work With:The Mayor's Office of Correspondence handles the reading, routing, responding to, and archiving of all communications directed to the Mayor. This unit safeguards the Mayor's official seal and signature, drafts mayoral messages, certificates, citations, and proclamations for events, and assists other mayoral offices and agencies with various writing and editing tasks. The office also archives both digital and hard copy records and routes letters to city agencies for action, necessitating extensive knowledge of the inner workings of City government. Additionally, this unit collects and archives all mayoral gifts.The Problems You'll Solve:The Operations Associate acts as a key point of contact for both hard copy correspondence sent to the Mayor and digital tracking of unit workflow, including mayoral gifts. Collaborating with stakeholders citywide, you will read, route, track, and report on constituent correspondence. The Operations Associate will also support the Operations team while gaining in-depth knowledge about the inner workings of City government.Responsibilities include, but are not limited to:- Creating digital records and assigning all digital and hard copy correspondence to the appropriate agencies.- Tracking agency-specific issues for our office, such as heat/hot water complaints and housing assistance requests.- Reading, routing, and tracking correspondence received through the nyc.gov website.- Creating digital records of hard copy correspondence for responses from writers.- Analyzing and reporting on agency correspondence compliance with Citywide customer service standards.- Assisting with additional administrative duties as needed.- Demonstrating proficiency in database support and technical troubleshooting.- Providing support to the Operations team as directed.About You:- You have proficiency in the Microsoft Office suite (particularly Word, Excel, and Outlook), as well as other digital operations platforms.- You are capable of working independently.- You can adhere to established procedures.- You possess strong attention to detail.- You have excellent problem-solving skills.MAYORAL OFFICE ASSISTANT - 06405

Role Overview The City of New York is hiring Special Officers / Peace Officers to help keep New York City communities safe. This position plays a key part in supporting public safety and improving daily life for residents. What You Will Do Patrol assigned areas to deter and detect unlawful activity Engage with the public to build trust and provide assistance Enforce city laws and regulations as authorized Respond to incidents and support other city agencies as needed Location This role is based in New York City.

The Department of Homeless Services (DHS) is a leading organization dedicated to combating homelessness in New York City. By collaborating with various public agencies and nonprofit partners, DHS aims to prevent homelessness before it occurs, reduce street homelessness, and assist New Yorkers in transitioning from shelters to suitable permanent housing.DHS prides itself on its commitment to continuous improvement, employing innovative strategies to ensure high-quality services that expedite the journey from shelter to self-sufficiency. With a substantial budget and a dedicated team managing numerous facilities, DHS is well-equipped to meet the diverse needs of those experiencing homelessness in the city.The Operations Office Manager will undertake complex administrative responsibilities to support the Office of the Chief Operating Officer. Key duties include gathering confidential operational information, preparing memos and reports, and overseeing special projects.As an Operations Office Manager, your responsibilities will include:Managing calendar scheduling for the Chief Operating Officer, coordinating meetings with internal and external stakeholders, and preparing relevant materials.Addressing a high volume of complex inquiries and issues, often involving sensitive information.Overseeing office supplies, maintaining inventory, and coordinating procurement with vendors.Executing various high-level administrative tasks and special projects as directed.Facilitating onboarding processes for new hires, ensuring they are equipped with necessary resources.Tracking project timelines and deliverables, providing updates as required.Acting as a liaison between various divisions and senior staff.Organizing and maintaining office systems and records.Coordinating events and activities for Operations staff, including employee recognition initiatives.Assisting employees with ID creation and access needs.

About TPGFounded in 1992 in San Francisco, TPG is a premier global alternative asset management firm that invests across a diverse range of strategies, including private equity, impact investing, credit, real estate, and market solutions. Our innovative and collaborative approach is rooted in inclusion and driven by our teams' extensive expertise that delivers unique insights and value to our investors, portfolio companies, and communities. For more details, visit www.tpg.com or follow us on X @TPG.At TPG, our success is built on our people. We foster a supportive and inclusive culture that champions excellence while nurturing humility and transparency. By empowering every team member to contribute their unique perspectives, we enhance the quality of our investments and our ability to build outstanding companies. We are dedicated to promoting a diverse and equitable workplace that reflects the rich tapestry of our limited partners and portfolio companies.Position OverviewWe are currently seeking a meticulous and proactive Associate to join the Office of the Chief Accounting Officer - Credit. This role is tailored for an early-career professional eager to thrive in a dynamic environment, providing a broad, cross-platform perspective rather than a conventional single-fund accounting trajectory. Reporting to a Vice President, the Associate will manage critical data collection, reporting tasks, and file ownership. This position offers a unique opportunity to gain insights into complex fund concepts while supporting our firm's comprehensive financial operations, engaging with elite Credit and Real Estate teams predominantly composed of former Big 4 CPAs to ensure data organization and platform-wide consistency.Standard working hours are from 8:30 AM to 6:30 PM, with flexibility required for additional hours as needed, particularly during quarterly reporting cycles and critical deadlines.

Verse Medical is seeking a Strategy & Operations Associate to join the Office of the CEO in New York City. This position provides direct support to executive leadership, helping drive strategic initiatives and strengthen daily operations across the organization. Key responsibilities Work closely with the CEO and leadership team to assess and address business challenges Identify, develop, and recommend actionable solutions for complex issues Lead and assist with high-priority projects, managing them from initial planning through execution Role focus This role centers on both strategic analysis and hands-on project management. The associate will play a part in shaping business decisions and ensuring operational effectiveness at Verse Medical. Company background Verse Medical is dedicated to healthcare innovation, with a mission to improve patient outcomes and enhance operational efficiency.

Title: Executive Assistant & Office Manager Location: New York City, NY Position Summary: B Capital Group is on the lookout for a proactive and detail-oriented Executive Assistant to deliver exemplary support to our Investment team, specifically to a select group of Partners. In this dual role, you will also assume vital office management tasks within our New York City headquarters. Your primary responsibilities will include managing intricate daily schedules and prioritizing tasks, ensuring the Partners are effectively supported and prepared. Additionally, you will collaborate closely with colleagues across our global offices, working alongside other Executive Assistants and team members on both daily operations and longer-term projects. This position requires you to be in the office four days a week, emphasizing the importance of responsiveness, clear communication, and meticulous attention to detail. Key Responsibilities: Administrative Support Efficiently manage dynamic and complex calendars, understanding business priorities to optimize the team's time and productivity. Organize, schedule, and oversee a variety of internal and external meetings, both on-site and off-site. Coordinate comprehensive domestic and international travel arrangements, anticipating all travel and logistical needs. Prepare materials in advance of meetings and maintain organized files and record-keeping systems, including confidential documents. Process and submit expense reports for Partners in accordance with company procedures. Foster relationships with clients and their assistants to streamline schedules and improve information flow. Assist with occasional personal requests and select external board and leadership commitments. Maintain a high standard of responsiveness, providing timely updates and ensuring alignment through proactive communication. Utilize sound judgment to prioritize requests and independently resolve issues when appropriate. Office Management Act as the primary liaison with on-site workplace services, facilities, security, and IT to ensure smooth daily operations. Manage mail, deliveries, guest registration, and conference room coordination, ensuring an efficient office environment.

GovDash is dedicated to empowering businesses to secure and fulfill government contracts that benefit American society.Our innovative AI-driven platform serves as a comprehensive, secure, and workflow-oriented solution for managing the entire contracting lifecycle—from identifying opportunities and capturing bids to executing proposals, winning awards, and managing post-award operations.In 2025 alone, our clients successfully secured over $5 billion in government contracts. With $42 million in funding, we are poised to rapidly enhance our product offerings and expand GovDash on a national level.About This RoleWe are seeking a proactive Office Manager to ensure our New York City headquarters operates flawlessly. You will be the central operational figure within our office, tasked with maintaining efficient office operations and overseeing vendor relationships. This role is ideal for an individual who takes pride in fostering a polished, organized, and inviting atmosphere, and who aspires to be the backbone of a dynamic startup.You will be responsible for all aspects of office functionality: managing daily operations, coordinating monthly team events, liaising with vendors, and ensuring that every detail is meticulously managed. This position is highly visible and offers you substantial ownership over your responsibilities.This position reports directly to the Head of Operations, is based in New York City, and requires you to be present in the office five days a week.

About Eight Sleep Eight Sleep builds technology to help people unlock better sleep and, in turn, better health and performance. Our products combine hardware, software, and AI to personalize recovery and improve mental, physical, and emotional well-being. High achievers, athletes, and health-focused customers in over 30 countries use our solutions. Fast Company named us one of its Most Innovative Companies in 2019, 2022, and 2023, and TIME has twice included us in its “Best Inventions of the Year.” Our team values agility, focus, and a drive for impact. We iterate quickly, sweat the details, and aim to help our members wake up stronger every day. What Makes Working Here Unique Every role at Eight Sleep involves working with advanced technology and collaborating with skilled colleagues. We believe sleep can be a tool for living better, not just a necessity. Our culture values intensity and high standards, inspired by the mindset of elite performers. This is not a typical 9-to-5 job. We move fast, push boundaries, and care deeply about our work’s impact. For those who thrive under pressure and want to build something meaningful, Eight Sleep offers a place to grow. Office Manager Role Overview The Office Manager will run daily operations at our New York City office. This role is essential in creating a productive, efficient, and welcoming workplace for both employees and guests. The position is fully in-person: all NYC-based staff, including the Office Manager, work onsite Monday through Friday.

About Savvy Wealth:Savvy Wealth is revolutionizing the wealth management industry, a sector valued at $545 billion in the US, which has often lagged in technological advancements. Approximately 75% of financial advisors provide only basic digital communication and 62% still rely on Excel for financial planning. This traditional approach results in a subpar client experience, leading advisors to spend over 70% of their time on manual, non-client facing tasks.Savvy is transforming this landscape by developing a highly advisor-centric, digital-first platform that modernizes personal financial advice. Our partners leverage AI-enhanced software, automated marketing solutions, and streamlined back-office workflows to enhance efficiency and focus more on client interaction.With over $105M raised from prominent investors such as Thrive Capital, Index Ventures, and others, our team comprises seasoned founders and operators from leading companies like Airbnb, Square, and Facebook. We have quickly established a strong product-market fit, exceeding $2.2 billion in assets under management (AUM) in under three years and experiencing over 600% growth in the last 18 months. Join us in this exciting phase of rapid expansion!The RoleAs a Senior Associate in Legal & Compliance, you will play a critical role in ensuring the organization meets its legal and regulatory commitments. Your responsibilities will include managing contract processes, compliance oversight, regulatory submissions, policy formulation, and project management. This position demands meticulous attention to detail, a strong understanding of FINRA and SEC RIA requirements, sound legal judgment, and the ability to collaborate across departments to mitigate legal and regulatory risks. Experience with Broker-Dealers is advantageous.ResponsibilitiesLegal SupportAssist in drafting, reviewing, and managing contracts and legal documentation.Maintain comprehensive contract databases and ensure meticulous documentation and record-keeping.Support senior legal counsel regarding corporate and regulatory matters.Compliance & RegulatoryMonitor compliance with applicable regulations and internal policies.

At Profound, we are dedicated to empowering organizations to navigate and manage their AI presence effectively. As we experience rapid growth across our offices and teams, we are seeking an enthusiastic Office & People Experience Manager. This pivotal role will oversee the daily operations of our New York City headquarters, ensuring an exceptional onboarding process and a vibrant company culture as we expand.Your contribution will be essential in maintaining a seamless office environment, helping new team members feel welcomed from the start, and fostering a workspace that reflects the dynamic nature of Profound.Your ResponsibilitiesManage daily office operations in NYC, including cleaning, maintenance, technology, security, supplies, and overall readiness.Oversee the inventory of office supplies, snacks, meals, and equipment.Liaise with vendors and service providers such as building management, IT, cleaning, catering, and delivery services.Ensure the office space is organized, functional, and conducive to high-quality work.Assist with new hire onboarding in collaboration with the Operations team by preparing the office, welcoming new employees, and guiding them through their first day.Conduct office tours and manage first-day logistics to help new hires navigate their environment and understand processes.Coordinate onboarding touchpoints, including welcome breakfasts, first-week activities, and social engagements.Act as the primary in-office contact for inquiries, issues, and daily operational needs.Plan and execute team events, lunches, celebrations, and traditions that enhance team connectivity without hindering productivity.Support visiting teammates and leaders with office arrangements, schedules, and logistics.Collaborate with the Operations team to maintain a cohesive office experience as Profound continues to grow in NYC, SF, and London.