Assistant Manager of Office Operations

Join us as a CEO Office Associate in our Operations Management Trainee program, an exciting early-career opportunity within a pioneering investment bio fund. This role is tailored for driven individuals eager to thrive in an entrepreneurial setting, showcasing exceptional operational excellence.Please Note:This position is not designed as a personal assistant role. It does not focus solely on finance, investment, or strategy. Ideal candidates are those who prioritize actions over appearances and are ready to tackle high-responsibility tasks in a mission-driven organization dedicated to frontier science and long-term innovation.Your work will involve navigating real-world challenges that may appear messy or unglamorous—this is by design. If you find motivation in ownership, precise execution, and learning through tangible experiences, we encourage you to apply. Conversely, if you seek prestige, structured guidelines, or neatly defined roles, this may not be the right fit for you.About Us:At fuku, headquartered in Singapore, we are committed to advancing long-term initiatives in complex fields such as advanced biology and biotechnology. Our projects often deal with scientifically intricate subjects, have uncertain short-term commercial outcomes, and are frequently overlooked by mainstream investors. Success in these areas demands patience, rigorous execution, and innovative thinking. Our focus encompasses operations, research support, infrastructure development, and ecosystem-building—moving beyond mere ideas or analysis.The Role:This position takes the form of a management trainee, emphasizing operational support and execution. You will collaborate closely with our core team to ensure timely and accountable completion of tasks.While personal assistant duties are not the focus, you should be prepared for essential operational tasks that may be considered 'dirty work.' We seek individuals who are early in their careers or at a pivotal moment, actively seeking significant responsibility and growth. This role is designed to evolve into a leadership position after demonstrating consistent, hands-on execution.Key Responsibilities:• Take ownership of end-to-end execution tasks, including office setup, vendor coordination, construction oversight, logistics, documentation, and compliance.• Translate ambiguous objectives into actionable steps with clear timelines, budgets, and risk assessments.• Engage with external partners (contractors, service providers, institutions) to ensure follow-through.• Rapidly research unfamiliar topics, especially within scientific or technical domains, and prepare objective decision-making materials.• Manage numerous small yet crucial tasks with precision and diligence.• Serve as a dependable extension of the executive team.

Delivery Hero SE seeks a Head of Strategic Initiatives for the CEO Office in Singapore. This position plays a central role in shaping the company’s direction by spotting new growth opportunities, improving existing processes, and driving projects that influence the business as a whole. What you will do Partner with senior leadership to define and update strategic priorities Find and assess new opportunities for company growth Take charge of projects with high business impact from initial idea to full implementation Work with teams across the organization to align initiatives with company objectives Track project progress and adapt strategies to meet targets Requirements Strong strategic thinking and a proven track record of achieving results Experience managing complex projects and collaborating with executive leaders Skill in connecting long-term vision with hands-on execution

Join Wise as a Business Operations Associate Manager, where you will play a vital role in optimizing and streamlining our operational processes. Your analytical skills and strategic mindset will help us enhance our customer experience and improve efficiency within our teams. Collaborate with cross-functional teams to identify opportunities for growth and implement innovative solutions.

About UsAt Sierra, we are pioneering a platform that empowers businesses to enhance their customer experiences through AI. With our headquarters in San Francisco, we are expanding our presence globally, including offices in Atlanta, New York, London, Paris, Madrid, Munich, Singapore, Japan, and Sydney.Our core values guide us in our mission: Trust, Customer Obsession, Craftsmanship, Intensity, and Family. These principles are integral to our company culture, shaping everything we do.Our co-founders, Bret Taylor and Clay Bavor, bring a wealth of experience from leading tech giants. Bret serves as Board Chair of OpenAI and has held key positions at Salesforce and Facebook, while Clay has spent 18 years at Google, leading innovative projects.Your RoleWelcome visitors and manage the daily operations of the office.Create a welcoming and organized office environment by overseeing supplies, equipment, and kitchen inventory.Collaborate with building management for office maintenance and repairs.Assist the admin team in organizing company events, including happy hours, training sessions, team lunches, and celebrations.Distribute and manage company merchandise for new hires and send out gift packages as needed.Promptly address any office-related issues to foster a positive work atmosphere.Collaborate with facilities and real estate teams on office enhancements.Maintain confidentiality and discretion with sensitive information.This is a 6-month contract position and does not include full-time benefits.What You BringMinimum of 2 years in Office Management or a related role.

About the TeamThe CEO Office is at the forefront of executing leadership priorities, fostering essential collaboration, and enhancing organizational effectiveness at Grab. Our team thrives in a dynamic environment, tackling intricate challenges and delivering results that significantly influence Grab's future across Southeast Asia.Role OverviewThe Assistant Manager for Project Management and Content plays a pivotal role in executing CEO-led initiatives. You will assume the responsibility of project lead, adeptly transforming complex organizational data into actionable plans. This role supports the operational cadence of the CEO's Office, ensuring the precise delivery of cross-functional projects while preserving the CEO's strategic narrative on all internal and external platforms. This is a high-trust, high-autonomy position.As a 'force multiplier' for the Office, you will go beyond mere coordination, engaging in active problem-solving and representing the CEO's interests.This is a project-based position for 6 months, with potential for contract extension or transition to a full-time role.Key ResponsibilitiesYour main duties will encompass:1. CEO Project OperationsLead the comprehensive execution of CEO Office programs, ensuring all work streams adhere to OKR deadlines.Act as a delegated representative for the CEO Office in cross-functional task forces, empowered to communicate executive intentions, provide timely feedback on project agreements, and ensure that work streams meet the CEO's quality standards without constant managerial oversight.2. Strategic Content ManagementOversee the entire lifecycle of content originating from the CEO Office, ensuring the alignment of strategic narratives across all project briefs, board presentations, and internal platforms.Narrative governance - guarantee that all departmental content (Internal Relations, PR, Social) is technically synchronized with current executive intentions and project milestones.Manage content repositories and historical executive data to facilitate future executive engagements.

At PitchBook, a part of Morningstar, we are driven by our forward-thinking vision. Our commitment to innovation, growth, and self-investment enables us to unlock everyone's potential. Our collaborative spirit fosters an exciting, energetic, and enjoyable work environment.We provide extensive learning and mentorship programs that cultivate a culture of curiosity, inspiring us to discover new solutions and improve our processes. As we navigate a rapidly evolving industry, we embrace the challenges and uncertainties, excelling as we push our boundaries. We are unafraid to take risks, learn from our failures, and pursue excellence relentlessly.If you possess a positive attitude and a readiness to take initiative, PitchBook is the perfect place for you.About the Role:At PitchBook, we recognize that the Data Operations team is crucial in differentiating us from our competitors. We take great pride in delivering high-quality data to our clients, emphasizing accountability, collaboration, and receptiveness to feedback. Our team members are engaged, detail-oriented, and eager to learn and adapt as the industry evolves.Our esteemed reputation is a testament to our dedication to constructing the premier private market database, and we understand the significance of investing in our team from day one. That's why we offer specialized training and a mentorship program tailored to the unique needs of the Data Operations team.We celebrate the diverse perspectives, skills, and experiences our team members bring and understand the importance of cultivating trust and strong cross-functional partnerships. If you're seeking a challenging and rewarding opportunity to elevate your career, we welcome you to join us at PitchBook.

Join Yubico, the innovative leader in hardware authentication security keys, committed to simplifying secure login for all. Since our establishment in 2007 by Stina and Jakob Ehrensvard, we've been on a mission to enhance online security for individuals and organizations alike. As a public entity on Nasdaq Stockholm Main Market (YUBICO), we proudly serve a diverse clientele, including Fortune 500 companies, government agencies, and millions of users across more than 160 countries. Our esteemed customers range from tech giants like Google, Amazon, and Microsoft to renowned brands such as Hyatt and Dyson. With headquarters in Stockholm, Santa Clara, and Singapore, our global presence fosters a vibrant company culture that values collaboration and innovation. In alignment with our mission to make the internet safer, we actively contribute to philanthropic efforts, donating YubiKeys to organizations that assist at-risk individuals through our Secure it Forward initiative.Key Responsibilities:Efficiently operate, monitor, and maintain machinery following established Standard Operating Procedures (SOPs), ensuring compliance with quality management systems.Assess production output and process efficiency to meet operational targets and key performance indicators (KPIs) set by management.Support accurate inventory management of raw materials, components, and finished goods, including the transfer of materials using the ERP system.Conduct routine quality inspections on in-process and finished products to verify adherence to specifications.Guarantee that products fulfill all customer requirements by preventing non-conformances and maintaining quality through thorough documentation and audits.Troubleshoot basic equipment issues and escalate complex matters to maintenance teams.Receive incoming shipments, verify against purchase orders, and address any discrepancies.Prepare inventory for distribution, ensuring timely packaging, labeling, and documentation.Engage in continuous improvement initiatives (e.g., 5S, Kaizen, value stream mapping) to boost efficiency and minimize downtime.Carry out any additional tasks as directed by the Manager.

About Mirana VenturesMirana Ventures is a leading global investment fund dedicated to fostering innovation in blockchain and Web3 technologies. We provide long-term capital and strategic partnerships to visionary founders and fund managers. Our investment strategy spans various stages of growth, from early startups to established enterprises, and we leverage our extensive network to bolster the success of our portfolio companies.Role OverviewWe are seeking a dynamic and professional Receptionist and Office Manager to represent Mirana at our Singapore office. This dual-role requires a blend of front-of-house responsibilities and comprehensive office management. You will play a crucial role in ensuring a welcoming environment for guests and team members, while maintaining an organized and efficient workspace.Key ResponsibilitiesFront Desk & Guest Experience:Welcome and greet guests, ensuring a warm and professional initial interaction.Oversee visitor access and manage reception security protocols.Handle incoming mail, deliveries, and coordinate courier services.Office Operations & Management:Take charge of daily office operations, ensuring a smooth workflow at all times.Manage pantry logistics including stocking, inventory, and vendor coordination.Organize office meals and catering for meetings and events.Maintain office cleanliness and organization by coordinating with cleaning staff and building management.Oversee office space logistics, including seating arrangements and meeting room setups.Act as the primary liaison for landlords, building management, and service vendors regarding rent and maintenance issues.Coordinate office maintenance and repairs, ensuring timely resolutions to any issues.Administrative & Coordination Support:Manage meeting room bookings, schedule meetings, and organize travel arrangements.Maintain office expenses, process invoices, and track budgets related to operations.Order and manage office supplies and equipment.Assist with onboarding logistics for new hires.

Key Responsibilities:- Conduct comprehensive analysis and develop strategic solutions for all operations-related project requirements, focusing primarily on Import & Export Bills (IEB). This entails enhancing business processes, optimizing systems, and implementing new system architectures.- Plan, organize, and execute testing activities within operations, serving as the primary liaison with the Head Office and IT Department.- Collaborate effectively with Business As Usual (BAU) staff to gain insights into daily operations and system workflows.- Investigate and resolve system errors that arise during daily operations in partnership with BAU personnel.- Demonstrate proficiency in global and local clearing systems, including SWIFT and MEPS+.- Act as a backup for IEB BAU functions, which include: - Ensuring compliance in processing Trade Finance transactions according to operational guidelines. - Conducting thorough document checks, securing transaction approvals, entering trade transactions into the system, and processing relevant accounting entries. - Executing remittance transactions (e.g., MEPS008, MEPS009). - Responding to customer inquiries about products and services in a professional manner. - Maintaining organized records of trade finance transactions and managing the filing of transaction documents. - Drafting SWIFT messages for relevant Trade Finance products and services. - Consulting with superiors on exceptions in Trade Finance transactions or other responsibilities. - Compiling daily, monthly, MAS, and ad hoc reports concerning Trade Finance transactions. - Assisting in the revision of the Import & Export Bills Operations Manual. - Diligently following up on outstanding or pending transactions. - Retrieving incoming SWIFT messages, logging them in the SWIFT Incoming Register, and distributing them to the appropriate parties. - Acknowledging receipt of incoming IEB SWIFT messages and managing daily transaction distributions. - Processing customer internet banking transactions. - Performing loan processing and administration tasks for fixed deposits, corporate loans (syndication/bilateral loan, loan booking, etc.), personal loans, and ensuring the safekeeping of original documents and collaterals. - Facilitating daily treasury settlement and clearing transactions.

The Company You’ll JoinCarta is at the forefront of connecting founders, investors, and limited partners through innovative software tailored for the unique needs of venture capital, private equity, and private credit. With over 65,000 companies across 160+ countries relying on Carta’s solutions, our platform equips you to build, invest, and scale with assurance.Our Fund Administration platform is trusted by more than 9,000 funds and SPVs, managing nearly $185 billion in assets. Designed to enhance the strategic capabilities of fund CFOs, Carta has been recognized by Fortune, Forbes, Fast Company, Inc., and Great Places to Work, as we redefine the infrastructure of private markets.Together, we are creating a comprehensive ERP platform for private markets. Traditional ERP systems fall short for Private Funds, and our goal is to offer a holistic software solution that eliminates outdated spreadsheets and fragmented services. Carta’s software provides a seamless ERP experience for private capital, making private markets operate with the efficiency of public markets.For further insights into our offices and culture, visit our Carta careers page.The Team You’ll Work WithYou will collaborate with the GTM Strategy & Operations team, partnering with Sales and Marketing leaders to propel Carta’s revenue strategy and ensure exemplary execution. This role is pivotal for the AMEA (APAC, Middle East, and Africa) team, facilitating growth within the private markets ecosystem.Your role will serve as the operational backbone for our AMEA GTM leaders, closely collaborating with a growing team of Sales and Marketing partners. Additionally, you will act as the primary strategic liaison between regional needs and our Global RevOps teams to establish a world-class international operating model.The Problems You’ll SolveAs a GTM Strategy & Ops Associate, you will be responsible for the operational roadmap for the AMEA region, leveraging processes, systems, and data to enhance productivity. You will tackle complex challenges as we diversify into various asset classes and intricate sales motions.Strategic Territory & Execution: Manage AMEA territory planning, account segmentation, and Book of Business assignments to ensure fair coverage and optimize sales velocity.Data & Analytics Foundation: Define business requirements for regional reporting. Develop and maintain BI dashboards that proactively highlight risks and opportunities in the AMEA pipeline and customer retention.Process Architect: Design and implement efficient processes to streamline operations.

Accor Hotels seeks an Assistant Front Office Manager based in Singapore. The role centers on guiding the front office team and ensuring smooth day-to-day operations so that guests experience attentive service from arrival to departure. Main responsibilities Provide leadership and support to front office staff Oversee daily activities at the front desk Uphold service standards and focus on guest satisfaction Role focus This position works closely with the front office team to maintain a welcoming atmosphere and consistent service quality. Attention to detail and strong team coordination are important in this role.

Join Lalamove as a Senior People Operations Associate and play a pivotal role in shaping our workforce strategy. As part of our dynamic team, you will manage employee relations, oversee talent acquisition, and drive engagement initiatives. Your expertise in HR practices will help us enhance our organizational culture and ensure a thriving work environment.

Join the Bianka Panova Academy, a leading institution in the realm of rhythmic gymnastics, committed to nurturing the next generation of talented athletes. Our academy, under the guidance of renowned coach Bianka Panova, provides exceptional training programs in a supportive environment designed to inspire and empower young talents to reach their fullest potential.We are currently looking for an enthusiastic and proactive Management Trainee to become part of our vibrant team. This entry-level position will immerse you in the essential operations of sports academy management, covering areas such as customer relations, scheduling, and program coordination.As a Management Trainee, you will collaborate closely with our management team, gaining invaluable hands-on experience that could lead to a full-time management position within our academy. Embrace the opportunity to make a significant impact while developing your leadership skills through practical involvement in our daily operations.Key Responsibilities:• Assist in managing the daily operations of the academy to ensure everything runs smoothly and effectively.• Handle the complete enrollment process and lead management, ensuring prompt follow-up on inquiries and converting leads into enrollments through effective communication and relationship management.• Act as a primary point of contact for parents and students, addressing their inquiries and concerns.• Engage in process enhancement initiatives to improve operational efficiency.• Support marketing campaigns, events, and promotional activities.• Gain insights into sports management practices and academy operations.• Undertake project work assigned by management to build your leadership capabilities.

Location:Remote - Singapore, On-SiteAbout Our Company:At nodeworthy, we are pioneering a revolutionary decentralized protocol for event markets where tangible real-world outcomes can be traded as on-chain tokens. By leveraging continuous pricing, objective settlement mechanisms, and modular market mechanics, our protocol empowers traders to express their convictions, hedge various scenarios, and actively engage with events in real time. In this dynamic and fast-paced environment, operational excellence is not just important; it's essential, as every decision influences live markets, event outcomes, and user trust.Position Overview:We are looking for a proactive Junior Operations Associate to take ownership of vital operational and research functions within our protocol. Your responsibilities will include monitoring live markets, ensuring operational integrity, and accurately resolving event outcomes. This position requires a high degree of ownership, attention to detail, and the ability to contribute significantly from the outset, while collaborating closely with product, engineering, and research teams. You will play a key role in shaping operational workflows, enhancing market processes, and supporting the growth of our protocol’s infrastructure. Exceptional candidates will have the opportunity to advance into senior roles in operations, research, or strategy over time.

Airwallex provides a unified platform for payments and financial operations, serving over 200,000 businesses around the world. Clients include Brex, Rippling, Navan, Qantas, and SHEIN. The platform supports business accounts, payments, spend management, treasury, and embedded finance solutions. Founded in Melbourne, Airwallex employs more than 2,000 people across 26 offices. The company is valued at US$8 billion and is backed by investors such as T. Rowe Price, Visa, Mastercard, and Sequoia. Role overview The Senior Associate, Revenue Operations, is based in Singapore. This position focuses on supporting the teams responsible for managing and optimizing revenue processes at Airwallex. The role contributes to projects that influence both global business operations and the company’s financial products.

Join our dynamic team at OKX Singapore as an Operations Associate, where you will be at the forefront of our operational excellence. In this role, you will support various operational functions, ensuring seamless processes and exceptional service delivery. You will collaborate with cross-functional teams to enhance efficiency and contribute to our mission of delivering outstanding cryptocurrency trading solutions.

Suntec Real Estate Services Management Pte. Ltd. is seeking a dynamic and experienced Center Manager for our Commercial/Office sector in Singapore. The ideal candidate will possess exceptional interpersonal skills and a strong aptitude for leadership within our office operations team. Main Duties & ResponsibilitiesAs a pivotal member of the office Operations Team, you will lead the Office Tower Operations Team, fostering a collaborative environment. Your responsibilities will include:Team Leadership: Mentor and coach Executive and Property Officers on technical building skills and tenancy management processes.Dispute Resolution: Address disputes and claims from various stakeholders with effective incident management.Strata Management: Navigate the complexities of managing multi-strata owned properties, ensuring compliance with BMSMA and by-laws of the MCST. Maintenance and Operations:Develop and implement daily operations and maintenance strategies for office towers, ensuring all facilities are maintained to the highest standards.Oversee work allocation and lead the office team in daily and cyclical maintenance, guaranteeing a safe and pleasant environment for all stakeholders.Establish preventive maintenance programs to minimize downtime and maximize equipment lifespan. Safety and Compliance:Ensure adherence to local regulations, BMSMA, and MCST by-laws, maintaining exemplary health and safety standards.Conduct regular safety inspections to identify and mitigate potential hazards.Develop and implement efficient emergency response plans and procedures.Act as the Fire Safety Manager (FSM) for Towers, coordinating fire safety activities with internal and external stakeholders. Budget Management:Prepare and oversee the facilities budget, ensuring cost-effective resource utilization.Monitor expenses and negotiate contracts with vendors to ensure optimal value for the property.Identify and plan for capital expenditures and cyclical replacement works for building components.

ncs3 seeks a Service Delivery Management Officer in Singapore to help ensure reliable service operations and maintain strong client satisfaction. This position plays a key role in coordinating daily service activities, supporting ongoing improvements, and building positive relationships with clients. Role overview Manage and oversee service delivery to clients, focusing on quality and timely execution. Collaborate with internal teams to resolve service issues and put solutions in place. Assist with continuous improvement efforts within service operations. Communicate clearly with clients and follow up to maintain positive relationships. Requirements Keen analytical skills with strong attention to detail. Interest in service delivery and operations management. Ability to work well in a team and solve problems collaboratively. Comfortable interacting directly with clients. Work environment This Singapore-based role offers a collaborative setting where new ideas are encouraged and problem-solving is valued. The team supports professional growth and welcomes innovation.

Join Lalamove as a Driver Operations Coordinator and play a pivotal role in revolutionizing the logistics landscape. In this 6-month contract position, you will be at the forefront of connecting customers with drivers through our cutting-edge technology. Your contributions will help us streamline the delivery and moving services, providing our users with unparalleled convenience whether at home, work, or on the go. As part of our dynamic City Teams, you will collaborate with a passionate group dedicated to empowering local communities, supporting SMEs, and ensuring excellence in execution.