Administrative Assistant

ABOUT USHolder Construction stands as a premier leader in the construction sector, consistently recognized among the top firms in ENR’s Top 400 Contractors list. We are committed to fostering a performance-driven environment that rewards excellence and invests in our workforce. Our structured career development program equips employees to advance rapidly into expanded roles based on their achievements. We offer an attractive compensation and benefits package that includes:Annual bonus programPaid time offComprehensive health, dental, vision, and life insurance401(k) retirement planShift differential pay for night and swing shifts in select rolesAbout the RoleWe are seeking a dedicated Administrative/Accounting Professional to join our Project Management team for our Chicago, IL project. This position is full-time and requires in-person attendance.Key ResponsibilitiesCollaborate with the project team to manage daily administrative tasks for the project, including ordering and maintaining office supplies, processing expense reports, payroll, and managing correspondence.

Role overview Milhouse Engineering & Construction, Inc. is looking for a Project Administrator - Administrative Assistant in Chicago, Illinois. This role supports project managers and teams by managing essential administrative work that keeps projects moving forward. What you will do Schedule meetings for project teams and stakeholders Organize and maintain project documentation Assist with preparing reports and project updates Help keep communication clear and tasks on track What helps you succeed Strong organizational skills Attention to detail Ability to manage multiple priorities Clear communication, both written and verbal

Join our dynamic team at REED Construction as an Assistant Project Manager in the thriving city of Chicago. In this pivotal role, you will assist in steering the project team towards success by managing information flow, setting clear expectations, and ensuring quality and cost efficiency throughout the project lifecycle.Play a key role in leading the project team and take the initiative in managing project information.Engage with vendors to obtain competitive pricing and recommend contract awards.Compile and prepare comprehensive estimates; conduct quantity takeoffs and bid evaluations while clarifying information and assumptions.Draft precise contracts, subcontracts, and purchase orders.Review and track subcontractor submittals to ensure compliance with contract documents.Identify business development opportunities, follow up on bids, and assist in negotiations to successfully close deals.Manage multiple projects across various stages and locations, leveraging your strong knowledge of construction trades.

AECOM Hunt is thrilled to announce a rewarding opportunity for a Safety, Health, and Environment (SH&E) Administrator to enhance our dedicated team in Chicago, IL.Key Responsibilities:Assist the SH&E department with various administrative tasks, including budget management, procurement, records organization, data analysis, and more.Provide specialized project assistance by identifying hazards, recommending appropriate control measures, developing tailored health and safety plans, and aiding in SH&E training initiatives.Possess a solid understanding of relevant regulations, policies, and procedures to support compliance with applicable standards.Record, track, and document safety-related data effectively.

Senior Lifestyle seeks an Administrative Assistant in Chicago to help manage daily operations and keep the organization on track. This position plays a key role in supporting both the team and the residents. Main responsibilities Handle a variety of administrative tasks to keep office functions running smoothly Assist the team in creating a positive experience for residents Support the company’s mission of delivering strong senior living services Who will succeed Individuals who pay close attention to detail Organized team members who enjoy collaboration People motivated to make a difference in a senior living community

The Volunteer Administrative Assistant II plays a crucial role in supporting the leadership team of the Aparecio Foundation by providing essential administrative assistance. This position involves executing various administrative tasks, coordinating schedules, following up on ongoing projects, managing accounts, and ensuring seamless communication among the Executive team and the Foundation staff.Key Responsibilities:Utilize software applications such as Word, Excel, Outlook, and Access to assist the executive team with administrative tasks.Manage and coordinate calendar activities for the Foundation’s Executive team.Complete administrative tasks or projects as assigned by the Executive team.Facilitate communication with external parties when necessary.Organize and maintain information files and email accounts for Executive team members.Schedule meetings and coordinate appointments between Executives and Clients.Maintain regular communication regarding the progress of assigned tasks to the Executive team.

ABOUT USHolder Construction Company stands as a prominent leader in the construction sector, consistently earning recognition among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven organization that values excellence and is committed to investing in our team members. Our structured career development program enables associates to advance swiftly into enhanced roles and responsibilities, based on merit.With operations spanning across the United States, we provide a competitive compensation and benefits package, which includes:Annual bonus programPaid time offComprehensive health, dental, vision, and life insurance401(k) retirement planNight and swing shift differential pay for select rolesAbout the RoleWe are seeking an Assistant Superintendent to become a valuable part of our Operations team in Chicago, IL. This is a full-time, in-person position.Key ResponsibilitiesEnsure compliance with contract requirements while supporting the project's safety, schedule, and quality objectives.Demonstrate Holder's commitment to safety and enforce adherence to OSHA and company policies.Supervise on-site workforces and coordinate project activities effectively.

Role Overview Barnes & Noble is hiring a Legal Administrative Assistant in Chicago. This position supports the legal department with daily operations and helps maintain compliance with regulatory requirements. What You Will Do Manage and organize legal documents Coordinate meetings and schedules for the legal team Assist with legal research tasks as needed What Matters Here Strong attention to detail Ability to handle confidential information with care Reliable organizational skills

Join our dynamic team as an Administrative Assistant at Senior Lifestyle in Chicago. In this pivotal role, you will provide essential administrative support to ensure our operations run smoothly. You will be responsible for managing schedules, organizing meetings, and assisting with various tasks to enhance our team's productivity.

Join Our Team as a Construction Project AdministratorLocation: Chicago, IL, USAEmployment Type: Full-timeAbout T5 Data CentersAt T5 Data Centers, we pride ourselves on fostering a vibrant culture of excellence that draws in ambitious and talented professionals. As the only solutions provider in the data center industry that seamlessly integrates development, construction, and operations, we empower our team to achieve exceptional results. Become a part of our high-performing, collaborative environment and experience the difference.Our VisionWe aspire to build with unmatched excellence, driving the transformation of the world through innovative solutions.Our MissionTo be the premier builder in the mission-critical sector, empowering our employees and clients alike through outstanding experiences in the data center field, committed to unparalleled excellence.Core Values:IntegrityCollaborationAccountabilityPeopleExcellenceFortitude

The Volunteer Administrative Assistant plays a crucial role in supporting the leadership team at The Aparecio Foundation. This position involves providing essential administrative support, including managing schedules, following up on projects, handling accounts, and ensuring effective communication within the Executive team and the Foundation staff.Key Responsibilities:Utilize various software tools such as Word, Excel, Outlook, and Access to assist the executive team with administrative tasks.Coordinate and manage the calendar activities for the Foundation’s Executive team.Complete tasks or projects assigned by the Executive team in a timely manner.Facilitate communication with external individuals when necessary.Organize and maintain information files and email accounts for Executive team members.Schedule meetings and coordinate appointments between Executives and Clients.Provide updates and maintain communication regarding the progress of assigned tasks to the Executive team.

One Medical seeks a Float Phlebotomist and Administrative Assistant to join the team in Chicago, IL. This role involves supporting multiple clinic locations by performing blood draws and handling essential administrative responsibilities. The position helps ensure that patient care and daily operations run smoothly across sites. Main responsibilities Travel to various One Medical clinics throughout Chicago to provide phlebotomy services Carry out routine blood collection procedures Keep patient records accurate and current Assist with administrative tasks that support clinic operations Work alongside healthcare professionals to maintain a high standard of service Contribute to a welcoming atmosphere for patients What helps in this role Willingness to travel between different clinic sites in the Chicago area Experience with both phlebotomy and administrative duties Attention to detail, particularly in managing patient information Ability to collaborate with healthcare staff from various backgrounds

About Baird & Warner Baird & Warner has built a reputation for a supportive workplace and a collaborative spirit. Recognized by the Chicago Tribune as a Top Workplace for ten years running, the company values both teamwork and individual initiative. The mission centers on delivering smooth real estate experiences for buyers and sellers throughout the Chicago area. Role Overview: Part-Time Administrative Assistant This part-time, on-site position is based in the Lincoln Square office in Chicago. The Administrative Assistant serves as the first point of contact for clients and visitors, helping keep daily operations on track. The schedule covers Saturdays and Sundays from 10 AM to 5 PM. Success in this role comes from strong attention to detail, excellent customer service, and clear communication. Real estate experience is helpful but not required. Enthusiasm and a dependable work ethic matter most. What You Will Do Welcome clients and visitors at the front desk and answer incoming calls, directing questions to the right team members. Monitor and respond to the front desk email inbox, supporting both internal staff and external clients. Coordinate meeting schedules and prepare conference rooms for use. Create and manage MLS listings, making sure agent compliance documentation is accurate and complete. Handle mail and packages, ensuring prompt processing of deliveries and outgoing items. Open and close the office securely during assigned shifts, following established procedures. Assist with administrative tasks such as ordering and restocking office supplies. Prepare photos for agents for MLS listings and marketing materials. Work with the Marketing team on signage orders, billing, and data collection projects. Schedule and Location Part-time, on-site position Lincoln Square office, Chicago, Illinois Saturday and Sunday, 10 AM to 5 PM

Join our dynamic team at Lincoln International as an Administrative Assistant, where you will play a crucial role in supporting our daily operations and enhancing our office efficiency. You will be responsible for managing schedules, coordinating meetings, and facilitating communication across departments. Your organizational skills and attention to detail will ensure that our team functions smoothly and effectively.

About UsHolder Construction Company is a distinguished leader in the construction sector, consistently recognized among the top firms on ENR’s Top 400 Contractors list. We are dedicated to a performance-driven culture that rewards excellence and invests in our team's growth. Our structured career development program empowers associates to ascend quickly into expanded roles based on merit. With operations across the United States, we provide a competitive compensation and benefits package.Annual bonus programPaid time offHealth, dental, vision, and life insurance401(k) retirement planNight and swing shift differential pay for select rolesAbout the RoleWe are seeking a dedicated Superintendent to join our Operations team for a project in Chicago, IL. This is a full-time, in-person position.Key ResponsibilitiesOversee and manage all on-site construction activities from mobilization through project close-out, ensuring compliance with contract requirements and Holder's standards.Implement and uphold project safety, quality, and scheduling objectives, exemplifying Holder's commitment to excellence.

Role Overview WR seeks a Bilingual English/Spanish Immigration Legal Services Administrative Assistant in Chicago, IL. This role supports the immigration legal services team with day-to-day administrative tasks and helps keep operations running smoothly. The assistant also plays a part in serving clients and supporting their needs.

Join the Tom James Company as a Part-Time Administrative Assistant in our Chicago office, where you will play an essential role in supporting our dynamic sales team, store leaders, and key organizational figures. Your contributions will be vital in helping us maintain our position as a global leader in the fashion industry. This is an exciting opportunity to become a valued member of our sales support team, where your skills will make a significant impact.This part-time position requires a commitment of 15 hours per week, with a competitive pay rate of $20.50 per hour.

Role Overview Northwestern Medicine is hiring a full-time Executive Administrative Assistant for the Internal Medicine department in Chicago. This position supports daily operations, manages schedules, and helps keep communication flowing between team members. What You Will Do Coordinate calendars and appointments for the Internal Medicine team Support office operations, including handling correspondence and organizing documents Facilitate communication within the department to help maintain efficient workflows Assist with administrative tasks that support patient care and departmental goals Schedule This is a full-time, days position based in Chicago.

Part-Time Administrative Assistant (On-Site) Baird & Warner seeks a part-time Administrative Assistant to join the Edison Park office in Chicago. This role supports real estate sales professionals and serves as the first point of contact for clients and visitors. What You Will Do Greet clients and guests at the front desk, creating a welcoming atmosphere Assist real estate agents with administrative tasks Help keep daily office operations running smoothly Respond to phone calls and emails as needed Who We’re Looking For Organized and detail-oriented Strong communication skills Customer-focused and proactive Energetic and eager to learn Experience in real estate is helpful but not required Schedule and Location On-site at the Edison Park office in Chicago, Illinois Part-time: Thursday and Friday, 9 AM to 5 PM Baird & Warner has been recognized by the Chicago Tribune as a Top Workplace for ten years in a row. The company values a healthy work/life balance and supports professional growth for every team member.