Administrative Assistant

Join Integrated Resources Inc. as an Executive Administrative Assistant, where you will play a crucial role in supporting executive leadership and facilitating smooth office operations. Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence effectively.

Role Overview Harvard University is hiring an Executive Assistant and Administrative Coordinator to support the Office of the President and Provost in Cambridge. This position plays a key part in keeping the office running smoothly by handling schedules, arranging meetings, and helping communication flow between departments. What You Will Do Manage complex calendars and daily schedules for senior leaders Coordinate meetings, including logistics and follow-up Facilitate clear communication between internal teams and departments Prioritize and track tasks to support office operations What Matters Here Strong organizational skills and attention to detail Ability to manage multiple priorities and deadlines Comfort working with confidential information Proactive approach to solving problems and supporting the team

As an Executive Assistant at Mindlance, you will play a pivotal role in supporting our executives and ensuring the smooth operation of our office. Your exceptional organizational skills and proactive approach will be essential in managing schedules, coordinating meetings, and facilitating communication. If you are looking to make a significant impact within a dynamic team, we encourage you to apply.

We are seeking a dedicated and highly organized Executive Assistant to support our leadership team at Mindlance. The ideal candidate will possess exceptional administrative skills and a proactive attitude, ensuring that our executives can focus on strategic initiatives. This role requires a multitasker who thrives in a fast-paced environment and can handle confidential information with the utmost discretion.

Join Integrated Resources Inc. as an Administrative Assistant, where you will play a pivotal role in ensuring smooth office operations. You will be responsible for a variety of administrative tasks, including managing schedules, organizing files, and providing support to our team. Your attention to detail and organizational skills will help enhance our productivity and efficiency.

Join our dynamic team as a Senior Administrative Assistant at Kelly Services in Cambridge, Massachusetts. This role is perfect for an organized, detail-oriented professional who thrives in a fast-paced environment. As a Senior Administrative Assistant, you will be responsible for providing high-level administrative support to ensure the smooth operation of our office.Key responsibilities include managing schedules, organizing meetings, preparing reports, and maintaining office supplies. You will collaborate with various departments to facilitate communication and improve efficiency.

The ReBuild Initiative at Harvard University is seeking a proactive and detail-oriented Executive Assistant to support our mission of innovation and community rebuilding. This role involves managing schedules, coordinating meetings, and ensuring seamless communication between team members and external stakeholders. As the Executive Assistant, you will play a crucial role in the efficiency of our operations and the success of our initiatives.

Role Overview Flagship Pioneering, Inc. is hiring a Director of Executive and Administrative Services in Cambridge, MA. This leader will guide the strategy and daily operations for executive and administrative support across the organization. The position works closely with senior leadership to strengthen how teams operate and help the company meet its goals. Key Responsibilities Oversee executive and administrative services, setting direction and priorities for these functions Partner with senior leaders to improve organizational effectiveness Drive process improvements that support company objectives Lead, mentor, and develop high-performing teams Foster a collaborative environment that supports growth and innovation What We Look For Extensive experience in administrative operations Proven ability to lead teams and manage change Strong record of improving processes and organizational efficiency Comfort working with executive leadership

Role Overview Harvard University is hiring an Executive Administrator and Project Manager to support the Harvard University Police Department in Cambridge. This position plays a central role in keeping administrative operations running smoothly and managing important projects for the department. What You Will Do Coordinate and oversee a range of administrative tasks for the department Manage key projects from planning through completion Work closely with department leadership to support daily operations What We Look For Strong organizational skills and attention to detail Demonstrated leadership in administrative or project management roles Comfort working in a busy, multi-tasking environment

The Executive Assistant to the Danoff Dean of Harvard College plays a key role in the daily operations of the Dean’s office in Cambridge. This position centers on providing direct support to the Dean, ensuring that schedules run smoothly and priorities are well managed. Key responsibilities Manage the Dean’s calendar and daily schedule Coordinate priorities and support ongoing initiatives Help maintain efficient office operations What you bring Strong organizational skills A proactive approach to handling tasks Ability to support multiple projects and shifting priorities This role supports both the Dean’s individual needs and the broader goals of Harvard College, contributing to the success of a busy academic office.

Join Integrated Resources, Inc. as an Administrative Contracts Assistant specializing in Clinical Vendor Management. This pivotal role involves supporting our clinical operations team by managing contract processes, ensuring compliance, and facilitating communication between various stakeholders.

We are seeking a highly skilled and motivated Senior Manager to join our team as a Lead Executive Assistant at Bicycle Therapeutics. This pivotal role requires an individual who excels in managing executive schedules, coordinating high-level projects, and ensuring seamless workflow within our operations department. The ideal candidate will possess exceptional organizational skills, discretion, and the ability to work in a fast-paced environment.Responsibilities include managing executive calendars, preparing reports, facilitating communication across departments, and supporting strategic initiatives. You will be a key player in enhancing operational efficiency and driving the success of our leadership team.

Join our dynamic team at mindlance as a Contract Administrator / Paralegal. In this crucial role, you will support legal operations by managing contracts, ensuring compliance, and providing administrative assistance to our legal team. Your attention to detail and organizational skills will be essential in maintaining accurate documentation and facilitating effective communication within the organization.

Company Overview:Atavistik Bio is a pioneering clinical-stage biotechnology firm dedicated to expediting the discovery and development of innovative precision allosteric therapeutics aimed at addressing significant unmet medical needs. Our proprietary AMPS™ platform empowers us to efficiently identify functional cryptic pockets across diverse target classes, accelerating the development of transformative medicines. We have swiftly built a promising pipeline of allosteric therapeutics that may offer enhanced efficacy and tolerability by harnessing the potential of allostery.Led by a seasoned team of drug discovery experts with a successful history in developing marketed small molecule therapies, Atavistik Bio is backed by top-tier investors such as The Column Group, Nextech Invest, Lux Capital, and Regeneron Ventures.Position Overview:We are in search of a highly skilled Executive Assistant to provide support to our C-suite executive team. Reporting directly to the VP, Head of Operations, this individual will play a pivotal role in enhancing efficiency, managing strategic calendars, coordinating cross-functional initiatives, and ensuring operational excellence within the executive suite and senior leadership team. The ideal candidate will possess a robust background in supporting senior executives within a dynamic, high-growth environment, demonstrating exceptional judgment, discretion, and organizational capabilities.

An exciting opportunity has emerged for a Studio Administrator to join our dynamic team at epropservicesplc. In this pivotal role, you will collaborate with the Admin team leader to deliver exceptional and proactive administrative support. Your contributions will play a key role in ensuring our operations run seamlessly.Key ResponsibilitiesEfficiently process and coordinate orders for individual products and packages.Collect and review content from agents within deadlines and ensure it is directed to the appropriate department for processing.Handle telephone inquiries professionally, addressing issues and escalating them as necessary.Manage customer expectations while effectively communicating with key stakeholders.Maintain organized filing systems.Proofread documents for accuracy and clarity.Oversee the maintenance of databases and records.Prioritize workload to meet service level agreements efficiently.Prepare new member packs and associate certificates.Order and package stock supplies.Review invoices in collaboration with the Finance team.Multi-skillingAssume responsibility for becoming proficient in all departmental areas, enabling team members to support each other as needed.Engage in learning opportunities outside your department to facilitate coverage when required.Assist in other business areas as necessary, which may involve occasional travel to other company locations.Continuing Personal DevelopmentActively participate in:Fostering a collaborative team environment that promotes mutual support.Encouraging continuous professional development across the team.Regular one-on-one sessions and performance review meetings with the Team Leader.Skills, Knowledge, and Experience RequiredEssentialProficient IT skills, including Word, Excel, PowerPoint, and other relevant software.Strong communication skills, both verbal and written.Excellent organizational abilities with a keen eye for detail.A collaborative team player who is also capable of taking initiative.DesirablePrevious experience in the Property or Print industry.

Summerset Group Holdings Limited seeks a Care Centre Administrator based in Cambridge. This position plays a key role in supporting the daily operations of the care facility. Role overview The Care Centre Administrator helps coordinate activities and processes that keep the care centre running efficiently. Attention to detail and a methodical approach support both staff and residents. Key responsibilities Assist with administrative tasks to maintain smooth facility operations Support communication between staff, residents, and families Help ensure residents receive consistent, high-quality care Requirements Strong organizational skills Clear and effective communication abilities

Join the prestigious Harvard University as a Laboratory Administrator in the Department of Chemistry and Chemical Biology. In this key role, you will oversee the operational aspects of the laboratory, ensuring it runs smoothly and efficiently. Your leadership will facilitate groundbreaking research and education, making a significant impact in the scientific community.

Role SummaryResponsibilities: You will play a pivotal role in enhancing the company’s commercial operations and business development initiatives while supporting our objective of establishing enduring strategic partnerships with our clients.Salary: £24,500 to £26,000 per annum, commensurate with your experience.Benefits: Enjoy discretionary profit-sharing bonuses disbursed biannually, flexible working arrangements, a generous holiday allowance, private medical insurance, critical illness coverage, income protection, and full sponsorship for external training opportunities. For more details, visit our benefits page.Role Type: Available as either full-time or part-time, permanent roles.Start Date: We are looking for candidates who can start in April or May 2026; please indicate your availability in your application.Application Deadline: Submit your application by Friday 8th March 2026. We will conduct interviews shortly after this date.Location: This opportunity is based at our Global Headquarters in Cambridge.About the RoleAt Costello Medical, a globally recognized B Corp certified medical communications firm, we are experiencing rapid growth driven by our unwavering commitment to exceptional customer service and high-quality deliverables. To facilitate this expansion, we seek a motivated Business Administrator to become part of our dynamic and collaborative External Engagement team.In this capacity, you will assist in various administrative tasks related to our business development and commercial processes, including:Commercial & Negotiation SupportAssisting in the administration of commercial negotiations within the pharmaceutical and healthcare industries by preparing necessary materials, compiling historical communications, and coordinating essential documents.Utilizing Excel to create pricing documents (rate cards) by extracting data, calculating new rates, and drafting proposals.Maintaining and updating commercial data in our internal systems.Overseeing the management of the team’s shared inbox, responding to inquiries, directing requests to appropriate team members, and ensuring timely communications.Coordinating and supporting regular team meetings focused on commercial topics, including scheduling, agenda preparation, note-taking, and action item circulation.Business Development SupportAssisting in business development initiatives and campaigns for our client-facing teams.Conducting research on client pipelines and facilitating outreach efforts to enhance engagement.

Join Gearset as a Systems Administrator specializing in MacOS and Jamf! In this pivotal role, you will be responsible for managing and optimizing our Mac environments, ensuring seamless integration and functionality across our platforms. You will work closely with our IT team to support our infrastructure, troubleshoot issues, and implement innovative solutions to enhance user experience.