Administrative Assistant/Specialist at rtbhouse | Warsaw

Join AECOM as an Assistant Project Manager and be a vital part of our project management team. In this role, you will support project execution, coordinate tasks, and ensure that all project objectives are met efficiently and effectively.Key responsibilities include assisting in the planning and execution of projects, maintaining project documentation, and liaising with internal and external stakeholders. This is an excellent opportunity for those looking to develop their project management skills in a dynamic environment.

Join our dynamic Transmission & Distribution team at AECOM as a Lead Engineer specializing in Primary Substations. This role presents an exciting opportunity for a proactive engineer to make meaningful contributions to transformative energy projects on a global scale while enhancing their technical expertise within a collaborative, high-performance environment.Provide specialized technical insights to studies and designs within your area of expertise.Develop and implement study and design procedures that ensure high-quality, cost-effective outcomes for project teams.Engage in interdisciplinary reviews of project deliverables to uphold project integrity.Prepare construction cost estimates and evaluate technical efforts required for projects.Leverage your expertise in all phases of developing discipline components for the PS&E package.Conduct thorough quality control reviews of design calculations and drawings.Draft and refine technical specification sections.Contribute to the development of engineering budgets and schedules to meet project requirements.

Coordinate projects in collaboration with developers and subject matter experts from the HR resources.Manage the execution of tasks within the project by developers and subject matter teams.Identify and define necessary tasks aimed at achieving project objectives.Report project status, proactively identify and escalate risks while actively participating in project development based on current needs.Conduct project documentation.Execute other assigned tasks related to project management.Finalize the project (prepare necessary documentation and budget reconciliation for the project).

Join Sperasoft, a leading company in software development, as a Project Manager. In this pivotal role, you will oversee projects from inception to completion, ensuring that they meet quality standards and are delivered on time and within budget. You will collaborate with cross-functional teams, manage stakeholder expectations, and drive project success through effective communication and leadership.

Join Egis Group as a Project Assistant, where you will play a pivotal role in supporting project management teams. Your responsibilities will include assisting with project planning, coordinating schedules, and ensuring timely communication among team members. This position is ideal for individuals with a keen interest in project management and a desire to contribute to impactful projects.

TransPerfect provides language services and technology solutions to international brands and organizations. The Warsaw office brings together people interested in project management and offers a collaborative workplace. Role overview The Project Coordinator manages translation and language projects from initiation to completion. Acting as the main point of accountability, this person works with both internal teams and external partners to ensure projects are delivered as promised. The position is well suited for those looking to advance toward senior project management or leadership roles in the future. Main responsibilities Manage the full life-cycle of assigned projects, ensuring deadlines and requirements are met. Balance multiple projects and shifting priorities at once. Follow established project guidelines with strong attention to detail. Work with sales teams to clarify and define project requirements. Build and maintain relationships with contract translators and proofreaders worldwide. Negotiate terms with vendors as needed to support project delivery. Coordinate with quality assurance staff to meet project specifications and ensure linguistic accuracy. Communicate proactively about project challenges as they arise. Share timely updates and information with sales teams throughout the project process. Location This role is based in Warsaw, Mazowieckie, Poland.

Join our dynamic team at dev2 as an Assistant Salon Manager in the vibrant city of Warsaw! We are seeking a passionate and dedicated professional to assist in running our salon operations smoothly, ensuring an exceptional experience for our clients. You will play a key role in supporting the Salon Manager in various tasks, including staff supervision, inventory management, and maintaining a welcoming environment.

Join our dynamic team at dreessommerse as a Senior Project Manager where you will lead and oversee critical projects that drive our success. You will be responsible for managing project timelines, resources, and budgets, ensuring alignment with our strategic objectives.Your role will involve collaborating with cross-functional teams, identifying risks, and implementing solutions to meet project goals. We are looking for an individual who is not only skilled in project management methodologies but also has a passion for innovation and excellence.

Sperasoft, a premier game co-development firm situated in the vibrant Silicon Valley, is renowned for collaborating with industry partners to produce top-tier titles for esteemed publishers. As a proud member of Keywords Studios, we provide exceptional technical and creative services to the global gaming sector and beyond.Our specialization lies in Game Development, where we engage with partners throughout the entire journey of crafting high-quality AAA titles.We deliver comprehensive product and co-development services, leveraging our extensive in-house talent, experience, and innovative ideas to ensure that our partners’ games are delivered on time, within budget, and meet the highest quality standards.

TransPerfect helps international brands and organizations communicate across languages and cultures. The company provides language services and technology to support clear messaging, effective operations, and cross-border marketing. Role overview This Project Coordinator role, based in Warsaw, focuses on managing translation and language projects from beginning to end. The coordinator serves as the main point of accountability for each assignment, guiding projects through every stage and making sure deliverables meet expectations. This position offers a path toward more senior roles in project management, such as Executive Project Manager, Senior Project Manager, Team Lead, or Department Manager. Main responsibilities Manage the complete lifecycle of assigned translation and language projects. Handle several projects and shifting priorities simultaneously. Follow detailed project guidelines and instructions. Collaborate with sales teams to clarify project requirements and details. Build and maintain strong relationships with contract translators and proofreaders around the world. Negotiate project terms with vendors when necessary. Coordinate with quality assurance staff to confirm translations meet all project and linguistic standards. Identify and communicate any issues that come up during project execution. Provide timely updates and information to sales staff.

Join Salomon as an Assistant Store Manager and take the lead in delivering an exceptional shopping experience. You will be responsible for driving sales, managing store operations, and leading a passionate team. Your leadership will inspire employees to achieve their best while embodying our brand values of innovation, performance, and adventure.

Join our dynamic team at TransPerfect as a Program Manager, where you will play a crucial role in ensuring the operational success of our projects. You will facilitate seamless collaboration among team members and oversee the effective delivery of programs, while prioritizing strategic customer service and maintaining high standards of quality control and evaluation.To excel in this role, you should possess robust program management abilities, outstanding problem-solving skills, and a talent for building strong relationships with clients and internal teams in both face-to-face and virtual settings.Key Responsibilities:Lead service delivery for programs across geographically dispersed client and TransPerfect teams.Enhance organizational effectiveness by establishing operational benchmarks, timelines, and necessary resources to achieve strategic goals, while proactively recommending and driving improvements; set standards for accountability and success metrics.Collaborate with clients and internal teams to design and implement initiatives aimed at process improvement, quality procedures, and efficient workflow models.Act as the primary contact for clients, managing communication, setting realistic service expectations, and ensuring consistent fulfillment and satisfaction.Educate clients on defined processes and best industry practices to build trust in program services.Work closely with internal teams to strengthen client relationships and support the development of new business opportunities for revenue growth.Identify market gaps and trends to assist the Client Service team in maximizing revenue potential through service expansion or diversification.Partner with the Production team to develop new offerings and assist client-facing teams in crafting a compelling value proposition for these services.Foster strong relationships among diverse teams working on client accounts.Drive strategic planning and implementation to enhance customer satisfaction, ensure consistent quality delivery, improve process efficiency, and increase profitability.

Join Point72 as an Executive Assistant, where you will play a vital role in supporting our executives in a fast-paced and dynamic environment. You will be responsible for managing schedules, coordinating meetings, and ensuring seamless communication across teams. Your organizational skills and attention to detail will be crucial in helping our executives maximize their productivity.

Join Altersolutions as a Project Manager specializing in Cybersecurity. In this role, you will lead critical projects aimed at enhancing our security posture, ensuring compliance with industry standards, and mitigating risks associated with cybersecurity threats. Your expertise will be vital in coordinating teams, managing project timelines, and delivering results that align with our strategic objectives.

As a Project Marketing Manager at skelar, the focus is on developing and carrying out marketing strategies for technology projects. This position calls for close collaboration with various teams to ensure that marketing efforts align with project goals and company values. What you will do Shape and implement marketing strategies for technology-focused projects Work with cross-functional teams to launch campaigns and initiatives Help connect marketing efforts to the needs and interests of target audiences Support the ongoing growth and visibility of the skelar brand Location This role is based in Kyiv, Lviv, or Warsaw.

Join our dynamic team at Arηs as a Project Manager in Warsaw, contributing to some of the largest IT projects in Europe.Key Responsibilities:Oversee IT projects from inception to completion, ensuring they meet scope, timelines, and quality standards.Implement effective project controls, ensuring milestones and deliverables are consistently met.Maintain high standards of project deliverables, aligning them with business objectives.Proactively identify and manage project risks, issues, changes in scope, and variances.Serve as a key liaison with the Project Board and other essential stakeholders.Plan, delegate, and oversee project tasks while authorizing work packages.Motivate team members, balancing priorities to ensure effective workload management.Coordinate project communication among internal and external stakeholders.Produce comprehensive project documentation, including plans, logs, schedules, and reports.Define and clarify roles and responsibilities for all project team members.Prepare and deliver both verbal and written reports on technical and project-related matters.Organize and facilitate project meetings and workshops.

Join believe as a Project Manager - M&A in our Warsaw office. In this pivotal role, you will lead strategic projects that enhance our mergers and acquisitions operations. Your expertise will drive project efficiency, ensuring alignment with our business objectives while managing cross-functional teams effectively.We are looking for a results-oriented professional with a proven track record in project management, particularly within the M&A landscape. You will be responsible for planning, executing, and finalizing projects according to strict deadlines and within budget.

Location: [Poland] About Us: RTB House is a cutting-edge performance demand-side platform (DSP) leveraging proprietary Deep Learning AI algorithms to empower brands in their growth journey. As a leader in performance-driven advertising, we utilize Deep Learning throughout the entire purchase funnel. Founded in 2012, RTB House operates in over 90 markets globally and maintains a private-by-design approach. Our commitment to first-party advertising and relentless innovation enables us to offer comprehensive Deep Learning-powered AdTech products and solutions that maximize conversions, acquire new customers, enhance engagement, and stimulate long-term demand for our diverse clientele. We are seeking a proactive, organized, and effective communicator to join our team as a Project Coordinator / Project Manager. In this pivotal role, you will ensure seamless project execution by maintaining organized documentation, facilitating communication across teams, and supporting colleagues in prioritizing tasks and meeting deadlines. Your Responsibilities: Project Coordination: Assist engineering and business teams by clarifying priorities, organizing tasks, and ensuring effective communication. Documentation & Organization: Keep structured and current project documentation to ensure that plans, progress, and key information are easily accessible. Task & Workflow Management: Organize tasks in project management software (Jira, Asana), monitor deadlines, and provide follow-ups to ensure project momentum. Alignment & Oversight: Ensure that your managed projects align with departmental and company OKRs. Collaboration: Foster strong working relationships across teams and roles, translating diverse perspectives to keep everyone aligned. Preferred Qualifications: Experience: At least 1 year in a tech company in roles such as project coordination, business analysis, marketing, sales, or any role that involves cross-team collaboration. Mindset: A problem-solving attitude with strong prioritization skills and a desire to grow within project management. Skills: Proficiency in project management tools and excellent communication skills.

Are you an experienced project manager looking to make a significant impact? Join talan as an AMI Project Manager in Warsaw. In this dynamic role, you will oversee AMI projects, ensuring they are delivered on time and within budget while meeting our high standards of quality and customer satisfaction.