Administrative Assistant Level III

Position Overview:Join our dynamic team at a prestigious luxury Class A residential building as a Leasing Administrative Assistant. We are looking for a professional and detail-oriented individual to facilitate daily administrative tasks and support our leasing operations. This role is critical in maintaining our high standards of customer service and operational excellence, making it an ideal opportunity for someone who thrives in a fast-paced, upscale environment.Core Responsibilities:Greet and assist prospective tenants, current residents, and guests with professionalism and a friendly approach.Handle phone calls, manage email inquiries, and coordinate appointments for leasing tours.Support the leasing process by preparing lease documents, applications, and follow-up communications.Keep precise leasing and tenant records organized, both digitally and in hard copy.Assist the leasing team with tracking availability, renewals, and coordinating move-in/move-out logistics.Help create marketing materials, including flyers and promotional packets.Ensure model units and common areas are tour-ready by coordinating property tours.Manage essential administrative tasks like filing, data entry, document scanning, and supply inventory.Maintain a tidy, organized, and professional reception area.Provide additional support for special projects and building events as directed by the property management team.

Position Overview:We are excited to welcome a highly organized and professional Part-Time Leasing Administrative Assistant to join our team at a prestigious Class A luxury building. This role is crucial in facilitating daily administrative and leasing activities, requiring exceptional organizational abilities, meticulous attention to detail, and a polished demeanor suitable for a high-end environment. The ideal candidate will provide comprehensive office support while collaborating with the leasing team to enhance tenant relations and manage leasing documentation effectively.Key Duties:Greet and assist potential tenants, current residents, and visitors with utmost professionalism and friendliness.Manage phone calls, address email inquiries, and coordinate appointments for leasing tours.Facilitate leasing processes by preparing lease documents, applications, and necessary follow-up communications.Ensure accurate maintenance of leasing and tenant records, both in digital and physical formats.Assist the leasing team in monitoring property availability, renewals, and coordinating move-ins and move-outs.Contribute to the preparation of marketing materials, flyers, and promotional content.Help organize property tours and ensure model units and common areas are ready for viewing.Perform general administrative tasks including filing, data entry, document scanning, and inventory management.Maintain a well-organized, clean, and inviting reception area.Support the property management team with special projects and building events as needed.

We are actively looking for an enthusiastic Assistant Property Manager with a background in luxury residential management. This role is crucial as we launch and manage a new upscale development, aimed at providing an exceptional living experience for our residents.Key ResponsibilitiesEnhancing Resident ExperienceFoster robust relationships with residents, ensuring their satisfaction remains a top priority.Oversee seamless coordination of resident move-ins and move-outs alongside leasing, accounting, and building teams.Address resident inquiries and service requests promptly and professionally.Facilitate clear communication with residents regarding building updates, weather advisories, and operational notices.Assist in welcoming new residents, providing onboarding gifts, and organizing occasional community events.Regularly audit and maintain resident emergency contacts and operational hour records.Managing Building OperationsCoordinate apartment turnovers to ensure readiness for leasing and occupancy.Schedule necessary building repairs and maintenance, ensuring compliance with insurance requirements.Manage and monitor work orders through ManageGo, ensuring timely completion and resident updates.Maintain lobby directories, elevator displays, and building communication systems.Track building equipment purchases and warranties via Rent Manager.Assist in incident reporting and the organization of building safety drills and inspections.Ensure compliance with safety regulations and schedule inspections using SiteComply, Jack Jaffa, and Rent Manager.Providing Financial & Administrative SupportAssist the Property Manager in preparing operational and capital budgets.Review and code invoices for processing via AVID.Communicate with residents regarding account balances and rent-related inquiries.Support lease administration and tenant account adjustments.Prepare lease abstracts and review leases for recurring charges and annual increases.General Operations ManagementMonitor inventory levels and ensure building supplies are ordered as necessary.Maintain organization and cleanliness of common areas and building amenities.Utilize various company platforms, including Rent Manager, AVID, ManageGo, Slack, and Box.Keep organized digital records and assist with operational documentation.Support the Property Manager with daily building operations and special projects.

Based in New York, RXR Realty is a dynamic, vertically integrated real estate investment management firm, boasting a team of over 450 professionals. We specialize in various value creation activities, including acquisitions, asset management, property operations, development, leasing, and technological advancements. RXR actively invests in real estate credit, rental housing, commercial properties, and property technology, utilizing value-added and opportunistic investment strategies.Job Summary:The Lease Administrator plays a crucial role in efficiently acquiring, analyzing, recording, and disseminating essential lease information across the Leasing Department and other company divisions. This position ensures the accuracy and promptness of approvals, transmittals, and lease abstractions/lease memos, thereby providing all internal departments with the correct information in a timely manner. The Lease Administrator is also responsible for maintaining updated information across multiple databases.This role demands a strong commitment to detail and consistency. The Lease Administrator will manage and supply accurate information that is vital for all company personnel.Responsibilities:Final Executions/Initial Set-upResolve encumbrances related to leasable spaces.Secure lender approvals, confirm execution payments and W9s as necessary, and circulate final internal signatures.Lease Memos – All Transactions Across NYC and LI PortfoliosReview lease documents thoroughly.Gather Landlord Work information from Design/Architecture as needed.Calculate both internal and external brokerage commissions.Analyze variances between projected and actual deal terms.Abstract documents regarding financial and non-financial deal terms.Circulate memos internally.Create and process invoices for brokerage commissions through A/P submissions.Ensure follow-up for payment.Letters of CreditManage the Letter of Credit tracker.Review, process, and document burndown requests.Communicate with issuing banks and/or tenants regarding LOC requirements.Reporting/Tracking: Maintain accurate records and reporting systems.

At Compass, we are dedicated to helping individuals discover their ideal place in the world. Since our inception in 2012, we have been transforming the real estate sector with our comprehensive platform, enabling residential real estate agents to provide outstanding service to both buyers and sellers.We are in search of a highly organized and customer-oriented On-Site Leasing Administrator to become an integral part of our dynamic leasing office team. This role is crucial for ensuring seamless daily operations while delivering exceptional service to prospective clients and visitors. The ideal candidate will excel in multitasking, efficiently manage a high volume of inquiries, and foster a welcoming and professional environment in our fast-paced setting.

Essential Duties and ResponsibilitiesAs the General Manager for our luxury residential development project, your role will encompass a variety of essential functions, including but not limited to:Proactively address and resolve tenant complaints to ensure resident satisfaction.Deliver outstanding customer service and foster strong resident relations.Engage in hands-on management of the residential property, ensuring effective communication with residents, legal counsel, leasing teams, and building staff.Enforce occupancy policies and procedures diligently.Prepare and analyze management reports, including annual budgets and monthly operational reports.Coordinate with tenants, vendors, contractors, and the main office.Communicate building operations and staffing needs effectively to the main office.Collaborate with leasing and accounting departments as necessary.Conduct legal inspections of apartments.Assist the Resident Manager with work orders.Oversee budgets, rent collection, and the overall profitability of the property.Solicit bids for renovations and manage contractor relationships.Supervise repair work and allocate resources efficiently to maintain building operations.Respond to and manage emergency situations and inquiries.Manage service contracts effectively.Act as the primary communication link between development, construction, and property management teams.Facilitate communication between project applicants and internal teams.Perform additional job-related duties as assigned.

Join our prestigious team at The Rocklyn, a luxurious residential building in Brooklyn, as a Doorman/Concierge. We are looking for a warm and professional individual who will serve as the first point of contact for residents and guests, ensuring an exceptional customer experience and a secure, welcoming environment.Key ResponsibilitiesWelcome residents and guests with a friendly, approachable demeanor.Oversee lobby traffic and notify residents of arriving guests and deliveries.Control access to the building to maintain safety for all occupants.Assist residents with package deliveries and various requests.Provide information on building amenities and local attractions, including dining and entertainment options.Address maintenance requests and liaise with maintenance staff when necessary.Keep the lobby and entrance areas clean and organized.Respond to emergencies following established protocols.Deliver outstanding customer service and maintain a secure on-site presence.Maintain visitor and contractor logbooks and monitor security systems for suspicious activities.

Role overview The Assistant Commissioner of Leasing and Acquisitions leads the City of New York’s property acquisition and leasing functions. This executive position ensures the city’s assets are managed effectively and in compliance with all applicable regulations. Main responsibilities Direct the acquisition and leasing processes for city-owned properties Maintain strict adherence to relevant regulations and city policies Collaborate with government officials, stakeholders, and external partners to advance property initiatives Promote operational efficiency in property management to support broader city goals Location The role is based in New York City.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Rochester. In this pivotal role, you will be responsible for providing comprehensive administrative support, ensuring the efficient operation of our office and assisting in various administrative tasks.

About the Role FluidStack is hiring a Director of Leasing to oversee leasing operations in New York City. This position shapes and executes leasing strategies that support the growth and performance of our property portfolio. What You Will Do Develop and implement leasing plans for properties across New York City Build and maintain relationships with clients and key stakeholders Drive efforts to optimize occupancy and maximize portfolio value Location This role is based in New York, NY.

Fairstead LLC is looking for a Leasing Consultant in New York, NY. This position centers on helping prospective residents find their next home and supporting them throughout the leasing process. Role overview The Leasing Consultant will meet with potential residents, show available properties, and answer questions about leasing options. Building positive relationships and delivering attentive service are key parts of this role. What you will do Guide prospective residents through property tours and explain leasing terms Respond to inquiries and provide accurate information about available units Assist with the application process and ensure all paperwork is completed correctly Requirements Interest in real estate and property leasing Strong communication and customer service skills Motivation to help others and create a positive rental experience

Executive Administrative AssistantWe are looking for a dedicated and detail-oriented Executive Administrative Assistant to join our dynamic healthcare leadership team. This full-time role is perfect for an individual with 1–2 years of administrative experience, who is adept at managing complex schedules, meeting deadlines, and ensuring critical tasks are completed effectively.Key Responsibilities:Coordinate intricate scheduling for internal and external meetings involving providers, administrative staff, and partner organizations.Maintain calendars, ensuring timely reminders, agenda distribution, and follow-ups after meetings.Track action items and deadlines from meetings to promote accountability and follow-through.Assist in the preparation of meeting materials and presentations.Keep organized filing systems and handle confidential information with discretion.

Join our dynamic team as an Administrative Assistant, where you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, and supporting various administrative tasks. We are looking for a detail-oriented individual who thrives in a fast-paced environment and is eager to contribute to our team.

AHRC NYC is excited to announce openings for Residential Assistant Managers (RAM) across all five boroughs of New York City. As a RAM, you will play a pivotal role in supporting the Residence Manager and collaborating with the management team to ensure the effective operation of our community residential programs.Salary: $43,000 - $45,700 annually, with opportunities for overtime. Additionally, a bonus of $750 per year will be awarded for positions requiring driving, contingent upon successful completion of the AHRC NYC Defensive Driving course. This position also offers an extensive benefits package, including FULL MEDICAL INSURANCE at NO COST to you and additional perks outlined below.KEY RESPONSIBILITIESEnsure compliance with State and Federal regulations relevant to the facility's operations.Provide direct supervision and mentorship to direct support staff, collaborating with the Residence Manager on performance evaluations and disciplinary actions as necessary.Assist in staff scheduling and provide coverage for direct support services as needed.Oversee the smooth operation of the residence, maintaining adherence to agency policies regarding facility maintenance, fire safety, and documentation of residents’ and personnel files.Work with the Residence Manager to develop individualized service plans for each resident, ensuring that services are aligned with their preferences and needs.When overseeing medical services, collaborate with clinical staff to manage medical care activities, including maintaining medical records and supporting residents in attending appointments.Ensure that residents’ basic needs are met, including food, clothing, hygiene items, and personal belongings.Act as a liaison with Treatment Coordinators to assess the quality of treatment services and residential outcomes, participating in team meetings to review progress.Collaborate with the Residence Manager to propose new ideas and enhance service delivery.

Rebar develops an operating system designed for the commercial HVAC, electrical, and plumbing industries. The company’s quoting platform processes thousands of quotes weekly, and revenue doubled in early 2026. After raising $14M in Series A funding, Rebar is expanding its New York City office and seeking a Proactive Administrative Assistant to support this growth. Role overview This position partners closely with the CEO, Chief of Staff, and multiple teams to keep daily operations organized and efficient. The Proactive Administrative Assistant plays a visible, trusted role, supporting both people and processes as Rebar scales. Success in this role comes from anticipating needs, managing details, and serving as a steady resource for the team. What you will do Coordinate with executives to manage calendars, logistics, and communications so leadership can focus on top priorities. Oversee onboarding and offboarding for employees, including scheduling, arranging platform access, and handling equipment. Arrange company travel and track expenses, ensuring compliance and smooth workflows. Act as the main contact for benefits questions and assist with employee enrollment. Maintain and improve internal systems and processes as the company grows. Requirements Minimum 2 years of experience in an administrative, executive assistant, or office management position. Collaborative attitude and willingness to take on a range of tasks. Strong organizational skills, clear written communication, and attention to detail. Ability to take initiative and follow through independently. Comfort managing multiple priorities in a busy setting. This role offers a chance to join Rebar early in its growth and help shape the way the team works together in a large, evolving industry.

Join our dynamic team at Mindlance as an Administrative Assistant I, where you will play a pivotal role in supporting our operations and enhancing our organizational efficiency. In this position, your responsibilities will include managing schedules, coordinating meetings, and providing essential administrative support to various departments. Your attention to detail and proactive approach will contribute significantly to our team's success.

Join our dynamic team at Integrated Resources Inc. as an Administrative Assistant! In this vital role, you will provide exceptional support to our office operations, ensuring efficiency and professionalism. Ideal candidates are detail-oriented, possess strong organizational skills, and thrive in a fast-paced environment. Your responsibilities will include managing correspondence, organizing files, and assisting with scheduling meetings.

Join Our Team as a Part-Time Leasing ConsultantAt Peak Made Real Estate, we are dedicated to creating a vibrant community where residents feel at home. As a Part-Time Leasing Consultant, you will play a pivotal role in enhancing the living experience for our residents while effectively marketing and leasing our apartments to prospective tenants. This position offers an excellent opportunity to build a professional foundation for your future career.Key Responsibilities:Foster a welcoming atmosphere through exceptional customer service, ensuring residents feel valued and part of a thriving community.Plan and host engaging resident events to promote community involvement.Assist in recruiting and training new team members to strengthen our leasing team.Manage service requests from residents promptly and efficiently.Contribute to the cleanliness and presentation of the office, common areas, and model apartments.Guide residents through the move-in and move-out processes smoothly.Support the apartment turnover process to maintain high standards of quality.In addition, you will:Market and lease apartments to prospective residents, showcasing the property’s features and benefits.Welcome prospective residents, providing tours of model and market-ready units.Assist applicants with the completion of online applications.Respond promptly to internet inquiries, answer phone calls from potential tenants, and conduct property tours in accordance with training guidelines.Work towards optimizing occupancy rates while maximizing rental income.Employ effective sales and marketing strategies to increase foot traffic and achieve occupancy goals.Maintain comprehensive knowledge of our property and competitor offerings.Administrative Duties:Conduct market surveys as needed to assess competitive positioning.Collect deposits and fees associated with resident move-ins.Ensure accurate preparation of lease documents and maintain a thorough understanding of lease-related paperwork.Keep precise records of prospective tenant traffic and leasing data, assisting with necessary data entry.Inspect units quarterly and prior to resident move-ins.Audit lease and renewal files for compliance and submission of bonuses to the Property Manager.Undertake additional tasks as assigned by the Property Manager.Qualifications:A genuine desire to help others and make a positive impact in the community.Strong commitment to customer service excellence.Effective problem-solving skills and the ability to communicate information clearly.Proficiency in reading and writing English.Basic to intermediate math skills.Computer literacy is essential.Perks of Joining Our Team:Monthly leasing commissions available.401(k) match to support your future.Housing discounts based on property.Opportunities for leadership training and career growth.Wellness programs and team competitions to promote a healthy lifestyle.

Position: Administrative AssistantLocation: Corning, New York, USADuration: 1 yearWe are seeking a dedicated Administrative Assistant to support our team with various clerical and administrative tasks in a dynamic call center environment. The ideal candidate will possess at least a 2-year degree and demonstrate proficiency with Microsoft Office, particularly Excel. Responsibilities include answering phones, filing documents, faxing, copying materials, word processing, composing letters and memos, preparing reports, scheduling meetings, and performing data entry. You will have significant interaction with colleagues, clients, and suppliers while providing essential clerical support to management.