About the job
As an integral part of our team at fuku, the Administration and Front Desk Manager will oversee front desk operations and ensure a seamless administrative experience.
Key Responsibilities:
Front Desk Management:
- Supervise daily front desk activities, including welcoming visitors, managing phone calls, and addressing general inquiries.
- Serve as the first point of contact for our company, upholding a professional and inviting atmosphere at all times.
Office & Administrative Support:
- Manage day-to-day administrative functions such as coordinating office maintenance, acquiring office supplies, and organizing document filing.
- Provide support for general office operations and respond swiftly to internal administrative requests.
Documentation & Internal Support:
- Create and maintain administrative documents, internal communications, and meeting minutes.
- Assist in streamlining internal administrative processes and workflows to boost efficiency.
External Vendor Coordination:
- Liaise with external service providers, including property management, cleaning services, and other office vendors.
- Aid in the renewal of licenses, annual inspections, and basic compliance-related administrative tasks.
Culture & Internal Activities:
- Help organize employee celebrations, holiday welfare programs, and other internal events.
- Support company gatherings and internal activities to enhance team engagement and a positive work culture.
Meeting & Client Support:
- Prepare meeting spaces and provide on-site assistance for client visits and internal meetings.
- Ensure effective coordination and professional execution of meetings and visits.
